pages: OpenGovernmentCommission/2020-02-03.pdf, 2
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OpenGovernmentCommission | 2020-02-03 | 2 | a title is listed, to which the City Clerk responded in the negative. Commissioner Tilos suggested the staff be listed on the first page under roll call. Chair Schwartz concurred; inquired whether the change could be made across commissions, the City Clerk responded that she could pass on the suggestion; stated each commission adopts bylaws, rules and practices, and would make its own decision. Chair Schwartz stated when the suggestion is passed on, commissions should be informed that in response to a public request, the Open Government Commission feels it would increase transparency to list the staff present at a meeting; inquired whether the minutes being approved could also be amended. The City Clerk responded in the affirmative. Commissioner Tilos moved approval of the minutes. Commissioner Pauling seconded the motion. Under discussion, Commissioner Little inquired whether she should second the motion since Commissioner Pauling was not in attendance. Chair Schwartz stated Commissioner Pauling can second the motion. On the call for the question, the motion carried by the following roll call vote: Little: Aye; Pauling: Aye; Tilos: Aye; and Chair Schwartz: Aye. Ayes: 4. Noes: None. [Absent: Commissioner Shabazz - 1.] 3-B. Accept the Annual Public Report and Report Concerning Responses to Public Records Act Requests Referred to the City Attorney's Office in 2019 Chair Schwartz expressed appreciation for the report and table, which is a great addition to transparency, and for Commissioner Shabazz getting the ball rolling. Commissioner Little stated that she requested a column showing the number of days be added, so people do not have to do math and can determine if the response was timely. The Chief Assistant City Attorney responded that he recalls the request; stated that he was unclear whether the number should reflect the days between first receiving the request contrasted with the day the documents were produced. Commissioner Little stated that she wants an easy way to determine which complaints were out of compliance without having to read through the entire document; the math should be done to determine whether or not the response was handled within the City's timeframe. Meeting of the Open Government Commission February 3, 2020 2 | OpenGovernmentCommission/2020-02-03.pdf |