pages: OpenGovernmentCommission/2019-12-18.pdf, 5
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OpenGovernmentCommission | 2019-12-18 | 5 | regarding timing and responses related to his own requests; offered beneficial suggestions, including requesting the City Attorney's office assign a number to each public records request, using the year and number of the request; stated that would like to incorporate the data in an annual report; recommended a method for other departments to have consolidated and central tracking of requests. The City Clerk stated See Click Fix has not been a great tool for records requests; the Clerk's office is working with the Public Information Officer on alternative, more efficient online way to submit public records requests. Commissioner Little stated that she would like a column added to the spreadsheet which indicates the number of days between when the request was received and when responsive information or documents were produced. On the call for the question, the motion carried by unanimous voice vote - 4. 3-D. Accept the Annual Report The Chief Assistant City Attorney gave a brief presentation. Commissioner Shabazz stated that he was not a member of the Commission at the time previous complaints were filed and wanted to confirm with the other Commissioners that the information in the report is accurate. Acting Chair Schwartz inquired what happened with the "null and void" decision on the ordinances, to which the City Clerk responded in January 2019, the Council decided to rescind the ordinances, which were re-introduced and finally passed. Acting Chair Schwartz requested adding a few sentences after the statement to indicate there was effective Commission action regarding the ordinances. Acting Chair Schwartz moved approval of accepting the annual report. Commissioner Tilos seconded the motion, which carried by unanimous voice vote - 4. Acting Chair Schwartz proposed hearing item 3-F. before 3-E. Commissioner Shabazz inquired whether the Commission has a set meeting cut-off time, to which the City Clerk responded in the negative. Commissioner Shabazz inquired whether a formal motion is required to change the order of the agenda, to which the Chief Assistant City Attorney responded the Chair has the discretion to move ahead with minor agenda order changes such as the one Acting Chair Schwartz proposed. 3-F. Select Chair and Vice Chair Meeting of the Open Government Commission 5 December 18, 2019 | OpenGovernmentCommission/2019-12-18.pdf |