pages: OpenGovernmentCommission/2019-12-18.pdf, 10
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OpenGovernmentCommission | 2019-12-18 | 10 | Section 2-91.15 In response to Commissioner Shabazz's inquiry, the City Clerk stated the Council adopted new Rules of Order eliminating the ceding of time, which was also approved by the Open Government Commission and a Council subcommittee. Commissioner Little stated the change in policy was a result of trying to streamline the Council meetings; there were complaints that the same members of the public and Council were talking about the same issues repeatedly. Acting Chair Schwartz stated it does not create greater public access when decisions on important issues that people come to hear about are not getting heard until late in the evening or postponed to another meeting because people are talking too long. Section 2-92.2 Commissioner Shabazz inquired who are the designated custodian of records. The City Clerk responded any person within the City can accept a public records request from anybody; stated the custodian of records is the staff person responsible for tracking requests within the department; each department designates one person so requests can be filtered directly to the department's custodian of records. Section 2-92.4 Commissioner Shabazz inquired what are the benefits of posting an Environmental Impact Report (EIR) and other environmental documents on an external consultant's website as opposed to just posting it on the City's website. The Assistant City Attorney responded the practice is not common, but sometimes the documents are very large, especially when building an administrative record, and hosting the documents on the City's website can be cumbersome. Acting Chair Schwartz inquired whether a link is posted on the City's website in the event the consultant hosts the documents, to which the Assistant City Attorney responded he is not absolutely certain, but believes posting a link is a standard practice. Acting Chair Schwartz requested confirmation of the accessibility to the documents be included in the changes. There was no Commission discussion of Section 2-92.9 Section 2-93.2 In response to Acting Chair Schwartz's inquiry regarding forfeiture of a hearing date, the City Clerk stated that she reaches out to all the contact information provided by the requestor; it becomes a problem when there is a timeline to schedule a hearing and she is not getting any response from the complaintant. Meeting of the Open Government Commission December 18, 2019 10 | OpenGovernmentCommission/2019-12-18.pdf |