pages: OpenGovernmentCommission/2019-07-23.pdf, 6
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OpenGovernmentCommission | 2019-07-23 | 6 | Chair Henneberry concurred with Commissioner Tilos; stated the request is reasonable considering the volume of record requests made annually; he would like to emphasize the need for an immediate acknowledgement of requests made. Commissioner Little inquired whether an excel spreadsheet is used for the tracking, to which the Assistant City Attorney responded that he is not certain of the tracking method but will provide information at the next meeting. Commissioner Little stated that she would like the City Attorney's office to review its processes and come up with internal suggestions. The Assistant City Attorney stated that he has notes of the well-founded suggestions and will draft the changes to the decision. The City Clerk added that her office usually always double-checks when copied on requests and has already included the new practice going forward. In response to Commissioner Little's inquiry, the City Clerk stated often times the requests which come through the SeeClickFix system to the Clerk's office are not public records requests and are Code Enforcement or other requests, which the office has to reassign; the actual public records requests that come through to the Clerk's office are typically fulfilled within the 10 days because most of the information is not confidential and does not require extra review. Chair Henneberry stated the direction is for staff to go back to the drawing board to restructure the decision so that the situation does not repeat itself. The City Clerk clarified that the hearing will be continued to a date certain, October 7, 2019 for the decision to be reviewed. Chair Little inquired whether the Commission would receive the revised draft decision prior to the agenda packet, to which the Assistant City Attorney responded in the affirmative; stated that he will provide the draft soon so that the Commission will have an opportunity to provide comments and it can be close to final form ahead of the October 7th meeting. In response to Commissioner Tilos' inquiry, the Assistant City Attorney stated Commissioner's comments should be directed to him alone, not fellow Commissioners, to be compliant with the Sunshine Ordinance. Commissioner Little stated Commissioners can reach out to one other Commissioner if there are any questions or to clarify anything. COMMISSION COMMUNICATIONS Meeting of the Open Government Commission July 23, 2019 6 | OpenGovernmentCommission/2019-07-23.pdf |