pages: OpenGovernmentCommission/2019-07-23.pdf, 2
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OpenGovernmentCommission | 2019-07-23 | 2 | In response to Commissioner Tilos' inquiry, the City Clerk stated all requests are tracked manually, with exception of the City's SeeClickFix online system which is used primarily for Public Works maintenance requests, i.e. request to fix potholes, etc. Chair Henneberry inquired whether the same system is used in the City Attorney's office, to which the Assistant City Attorney responded the City Attorney's office does not receive the requests initially, only the ones that need further evaluation regarding whether certain documents can be disclosed. Chair Henneberry inquired whether a request is automatically acknowledged. The Assistant City Attorney responded in the affirmative for most cases; stated sometimes the acknowledgement includes a time extension to provide a response depending on the request. Commissioner Henneberry stated the complaint before the Commission tonight was skipped over in terms of all the deadlines and acknowledgements. The Assistant City Attorney concurred with Commissioner Henneberry, stated the complainant's request was not handled timely or appropriately, unfortunately. Commissioner Little inquired whether there is a standardized set of regulations that determine what can be disclosed and what cannot. The Assistant City Attorney responded there are several exemptions under the Public Records Act that are not subject to disclosure based on the category; there are always gray areas in interpreting the categories; there is a catch-all provision as well about privacy interest that would be impacted by disclosure substantially outweighing the obligation to disclose, which is also a grounds not to provide the information; the requestor needs to be informed why information is not being disclosed. Commissioner Little inquired whether there were no records to even review for this request, to which the Assistant City Attorney responded in the affirmative; stated the Police Department found no records responsive to the request. Commissioner Little inquired whether there is now a process for making sure the Police are maintaining records post January 1, 2019 so that there would be something to review should another request come up. The Assistant City Attorney responded in the affirmative; stated there are records pre- and post-January 1, 2019; if there is an incident that falls within the categories and a public records request is made, documents would be produced unless there was some other exception. Meeting of the Open Government Commission July 23, 2019 2 | OpenGovernmentCommission/2019-07-23.pdf |