pages: OpenGovernmentCommission/2018-10-01.pdf, 2
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OpenGovernmentCommission | 2018-10-01 | 2 | 3-C. Accept the Annual Report Commissioner Henneberry moved approval of accepting the annual report. Commissioner Little seconded the motion, which carried by the following roll call vote: Commissioner Henneberry: Aye; Commissioner Little: Aye; Chair Dieter: Aye; Ayes: 3. [Absent: Commissioners Foreman and Schwartz - 2.] COMMISSIONER COMMUNICATIONS Chair Dieter stated that she wanted to follow up on two items after rereading the minutes: 1) changing the City Council webpage to let the public know to copy the City Clerk on meeting correspondence they want it published; 2) adding an asterisk for deviating records retentions timeframes; she does not feel super strongly about it, but thought it might be helpful for items that are not clear; gave a report on the City Council adopting most of the Commission's suggestions on the Rules of Order; outlined changes, including Council giving themselves nine minutes and cutting comment time to two minutes for matters with seven or more speakers; she and Commissioner Little sent a letter to Council, which was included in the record; the Council also decided to end meetings at 11:00 p.m. Commissioner Little expressed concern over Council reducing the time for speakers; stated that she disagrees with automatically reducing the time. Chair Dieter stated that she was dissatisfied that matters in the letter were not included; using Rosenberg's Rules of Order is turning out to be a really good thing. Commissioner Little inquired whether the recommendations seem to be working and whether there has been training and education. The City Clerk responded a nine minute timer for Council has been implemented; the Mayor explains the time limit to the public when the speaker threshold is reached so that they are aware before speaking; the Council has voted to suspend the rules and hear additional items past 11:00 p.m. a couple of times. Chair Dieter stated the two things she has noticed is the Chair needs to ask for a motion right away once public comment is closed and three motions can be on the table at a time. Commissioner Henneberry stated that he attended a meeting; most of the recommendations were implemented and seemed to make the meeting run much smoother; he does not like that Council increased their time to nine minutes; speakers can fit a lot into two minutes, which could work for all public comment. Meeting of the Open Government Commission October 1, 2018 2 | OpenGovernmentCommission/2018-10-01.pdf |