pages: OpenGovernmentCommission/2018-03-05.pdf, 5
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OpenGovernmentCommission | 2018-03-05 | 5 | The City Attorney responded a decision cannot be made about non-agenda items because the matter has not been publically noticed; stated the rule is that the Council and staff do not respond; provided an example of the City Manager indicating someone would follow up with the speaker; questioned whether interrupting the speaker would count towards the speaker's three minutes. Commissioner Foreman stated the situation is not easy; he is trying to make it more interactive; he does not know how it should be done. Vice Chair Little stated the rules are to set the public's expectation; allowing response does not provide a clear expectation. Commissioner Schwartz stated including the sentence about responding under non- agenda items opens the door for chaos without qualifying brief response; suggested making it clearer, such as a response of 60 seconds or less on logistical concerns. Chair Dieter suggested removing the last sentence from Rule 3; stated both would match. Commissioner Foreman stated then there would be no guidelines at all. Chair Dieter stated City staff rarely has to interrupt; questioned why something should be written down that rarely ever happens; stated Rules 2 and 3 were addressed together. The City Clerk clarified the first agenda section of non-agenda comment is limited to 15 minutes; stated the additional section at the end of the meeting is for further comment. Commissioner Foreman inquired whether the second section of non-agenda comment is unlimited, to which the City Clerk responded in the affirmative; stated the Sunshine Ordinance moved non-agenda comments to the beginning of the agenda, but limited the first section to 15 minutes in order to get to business. Chair Dieter stated that she did not know there was no time limit at the end of the meeting; stated clarifying language be added. The City Clerk inquired whether the Commission would like to address speakers only being able to speak under one section of Oral Communications, not both. Commissioner Foreman responded that is pretty much understood. Commissioners Schwartz and Little expressed support for clarifying the language. In response to Chair Dieter's inquiry, Vice Chair Little stated the question came up about speaking multiple times; someone should not speaking under both non-agenda sections on the same topic. Meeting of the Open Government Commission 5 March 5, 2018 | OpenGovernmentCommission/2018-03-05.pdf |