pages: OpenGovernmentCommission/2018-03-05.pdf, 18
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OpenGovernmentCommission | 2018-03-05 | 18 | On the call for the question, the motion carried by the following voice vote: Ayes: Commissioners Henneberry, Little, Schwartz and Chair Dieter - 4. Abstention: Commissioner Foreman - 1. COMMISSIONER COMMUNICATIONS Chair Dieter stated when a member of public writes to the public on an agenda item, sometimes the correspondence is attached and sometimes it is not; inquired how it happens and how the public knows. The City Clerk responded if the person copies her, the correspondence is included; stated that she will also include the correspondence if staff or Councilmember forwards it to her; anything she receives she includes; if she is not included in the loop, the correspondence does not get included. Commissioner Foreman stated sometimes it is not received in time. The City Clerk stated that she attempts to include anything received before the meeting begins. Chair Dieter stated the public is not aware; suggested the Councilmembers' website pages include: "Any correspondence regarding an agenda item that you would like attached to the staff report, please send to the City Clerk,' or something similar. The City Clerk stated that she would work with the City's website coordinator. Commissioner Schwartz suggested a button be added: "To contact a Councilmember about an agenda item, click here;' then, it will go to the Council and copy the City Clerk. Chair Dieter inquired whether the letter would remain attached if an item is continued to another meeting, to which the City Clerk responded in the affirmative. Chair Dieter suggested the adopted rules of order be posted to the website with a link to a meeting guide with the order of business. ADJOURNMENT There being no further business, Chair Dieter adjourned the meeting at 8:56 p.m. Respectfully submitted, Lara Weisiger City Clerk Meeting Open Government Commission March 5, 2018 18 | OpenGovernmentCommission/2018-03-05.pdf |