pages: OpenGovernmentCommission/2018-02-05.pdf, 9
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OpenGovernmentCommission | 2018-02-05 | 9 | Commissioner Henneberry inquired whether a motion is needed, to which the Assistant City Attorney responded a motion should be done to determine the subcommittee membership and direction. Commissioner Henneberry moved approval of having a subcommittee comprised of the Chair and Vice Chair Little to put together a proposal, provide it to the City Clerk and have it distributed to the Commission prior to the next meeting. In response to Commissioner Foreman's inquiry, the City Clerk stated the meeting packet goes out seven days prior to the meeting, which would be March 26th. Vice Chair Little stated that she thought the meeting would be in March. Commissioner Foreman stated the Assistant City Attorney is not available. The Assistant City Attorney stated if the Commission would rather meet in March, someone else from the City Attorney's office could attend. Commissioners Henneberry and Little stated that they would prefer to meet in March. Commissioner Foreman noted the Commission already voted on the motion. The Assistant City Attorney stated the Commission is considering forming a subcommittee and could direct the matter be brought back the first Monday in March. Commissioner Henneberry clarified the motion is to form the subcommittee and meet the first Monday in March. Commissioner Foreman seconded the motion, which carried by unanimous voice vote - 4. [Absent: Commissioner Schwartz - 1.] 3-D. Recommendation to Approve the Records Retention Schedule The City Clerk gave a brief presentation. Chair Dieter inquired whether the retention schedule is considered the Public Records Index (PRI). The City Clerk responded the two were separated; stated the League of California Cities (LCC) index, which provides a general guide of the documents that are open or closed, was adopted by the City Council; the retention schedule informs when records, which are listed by department, would be destroyed. Chair Dieter inquired whether the City has two different retention schedules: the PRI and one by each department. Meeting of the Open Government Commission 9 February 5, 2018 | OpenGovernmentCommission/2018-02-05.pdf |