pages: OpenGovernmentCommission/2018-02-05.pdf, 11
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OpenGovernmentCommission | 2018-02-05 | 11 | The City Clerk stated there are retention codes at the bottom of the page; provided an example of current year end, which is very specific. Chair Dieter stated the main thing is for the public to understand; suggested adding footnotes for some about when the time starts. Commissioner Foreman inquired whether the Commission needs to approve the schedule. The City Clerk responded the City Council will be informed if the Commission takes action. Commissioner Henneberry moved approval of approving the Records Retention Schedule. Commissioner Foreman seconded the motion. Under discussion, Chair Dieter stated that she plans on voting no because she does not think that technology should be driving public policy; if there were other reasons for wanting to change five years to three years, it would make more sense to her; just because the City does not have storage capacity is a bad precedent. On the call for the question, the motion carried by the following voice vote: Ayes: Commissioners Foreman, Henneberry and Little - 3. Noes: Chair Dieter - 1. [Absent: Commissioner Schwartz - 1.] COMMISSIONER COMMUNICATIONS Commissioner Foreman inquired whether Municipal Code amendments prior language goes away and the Code reflects the current law, to which the City Clerk responded in the affirmative. Commissioner Foreman inquired whether resolutions could be codified; stated the new rules of order will be neat, but could end up with the same mess. The Assistant City Attorney responded the way to handle the matter would be to repeal the entirety and adopt a new resolution with all changes; stated discrete pieces of the original resolution were changed by just amending the section; the point is well taken-it makes it difficult to go to one document and figure out the rules. Commissioner Foreman inquired whether that is the only way, to which the Assistant City Attorney responded as a practical matter. Chair Dieter stated the City Council current version could have a legislative history with previous versions underneath. Meeting of the Open Government Commission 11 February 5, 2018 | OpenGovernmentCommission/2018-02-05.pdf |