pages: OpenGovernmentCommission/2016-10-03.pdf, 2
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OpenGovernmentCommission | 2016-10-03 | 2 | The City Attorney responded the Sunshine Ordinance requires a semi-annual report to determine whether items that were not previously disclosed publicly could be made available for public disclosure or should remain exempt from public disclosure; stated items that are determined not to be disclosed could be made available later. Vice Chair Dieter stated the determination of the items should be placed under the discussion section of the staff report so as not to confuse the public; placing it under the background section implies that items previously not disclosed publicly are forever more undisclosable. The City Attorney stated her office will comply with Vice Chair Dieter's request to place items under the Discussion section. Vice Chair Dieter suggested different language for the title of the semi-annual report: "Recommendation to Accept a List of Documents Which Have been Determined to be made public after being determined not being made available to the public" instead of " Litigation and Liability Claim Settlements. " The City Attorney stated that she is willing to modify language to satisfy the Commission's concerns; it is not necessarily that items are being disclosed that were not previously disclosed, but even before the Sunshine Ordinance, the City Attorney's office was required to submit a semi-annual report on litigation and liability claim settlements; the report also includes settlements; the report has two parts. Commissioner Aguilar stated it may be easier for the public to understand if the report title distinguishes the two parts; suggested the title include numeration i.e., 1) the settlements, and 2) documents disclosable to the public. Vice Chair Dieter concurred with Commissioner Aguilar's suggestion; inquired whether the word "declassified" could be used instead of "disclosed" in terms of the documents. The City Attorney responded the City does not have secret, classified documents, so the term does not apply. Vice Chair Dieter stated that she is concerned that when did an online search of the City's website using the general search bar, no results would come up; inquired whether there is an easier way to find documents using the search feature. The Assistant City Clerk responded documents are not housed on the main website; suggested searching under Key Documents. Commissioner Aguilar inquired whether Vice Chair Dieter was searching for the reports stating which documents were disclosable, instead of for the documents themselves, to which Vice Chair Dieter responded in the affirmative. Meeting of the Open Government Commission October 3, 2016 2 | OpenGovernmentCommission/2016-10-03.pdf |