pages: OpenGovernmentCommission/2016-02-01.pdf, 7
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OpenGovernmentCommission | 2016-02-01 | 7 | Acting Chair Foreman stated the only problem he has with the issue is that the matter was brought up because of the problem of moving the meeting; nobody has asked the Commission to change the archive section; when the Commission went over the entire Code, the decision was to leave in 10 years; that he is not saying the issue should not be reviewed; however, he questions whether this is the time to do so; a separate section addresses keeping records; the Commission reviewed the matter and voted on 10 years; some Commissioners might have voted against it but it was kept at 10 years; the matter was sent back to the Commission because of the live streaming issue. The City Clerk noted Section 2-91.4C reads for a period of at least 10 years. Acting Chair Foreman inquired about the written record, to which the Assistant City Attorney responded the Commission talked about Section 2-92-4, which requires documents to be posted on the website for at least four years; stated some modifications have been made. Acting Chair Foreman inquired where the 10 years is coming from, to which the City Clerk responded the original ordinance. Acting Chair Foreman stated 10 years is underlined like it is new language, inquired whether the current section says 10 years. The City Clerk responded in the affirmative; stated the section states: the City shall make such audio or video recordings available via live streaming, as well as archived in a digital form, in a centralized location on the City's website within 72 hours from the date of the hearing and for a period of at least 10 years after the date of the meeting. Acting Chair Foreman stated the language is not new. The Assistant City Attorney stated the idea is that 10 years would be referenced in the following sentence. Acting Chair Foreman inquired why the matter is being raised. The Assistant City Attorney responded the issue of allowing meetings to be held at places where live streaming is not available arose because of the hiccup when trying to locate a meeting outside of City Hall. Acting Chair Foreman stated the Commission reviewed the whole statue last year and did not change the language; now the Commission is being asked to deal with one issue, which is being used as a device to change other language, which he does not necessarily disagree with. The Assistant City Attorney stated it is incumbent on staff to bring proposed amendments to the ordinance to the Commission's attention when issues are found; Meeting of the Open Government Commission February 1, 2016 7 | OpenGovernmentCommission/2016-02-01.pdf |