pages: OpenGovernmentCommission/2015-03-30.pdf, 9
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OpenGovernmentCommission | 2015-03-30 | 9 | independently outside of meetings; perhaps the City Attorney can help out; inquired if Commissioners should raise issues under Communications or do as agenda items; further inquired does it have to be formal or can it be informal; stated it is something for the Commissioners to think about; if the Commission really want to do its job well, Commissioners have to do something while not here sitting at the dais. In response to Vice Chair Foreman inquiry, Commissioner Dieter stated the Commissioners would look at City Council and Planning Board agendas and see if titles do not meet the muster of what people can understand. Vice Chair Foreman stated that he understands the suggestion; questioned how do to do so as a Commission; do members take turns reviewing agendas or review them as a group; stated he does not know how to do it; stated the next Council meeting could be assigned to a Commissioner. Chair Aguilar inquired in perpetuity, to which Commissioner Dieter responded the Ordinance says the Open Government Commission shall review public notices. Vice Chair Foreman stated that he can see doing it reactivity when a complaint is received from someone who says an item was not properly noticed. Chair Aguilar stated that is what has been done in the past; when there is a complaint, the Commission addresses it; that she does not know if there has been any formal complaints; one came up and was withdrawn; the Commission has to think about what the Section means because the Commission only meets twice a year; both the bylaws and the Sunshine Ordinance require meeting twice a year. Commissioner Dieter stated that she did not set up meeting twice a year so she does not know how that happened; the requirement is in the Sunshine Ordinance so the Commission needs to know how to accomplish it; that she tends to look at City Council agendas anyway so for her it is no big deal; however, when all the Commissioners signed on, this is what the Ordinance includes as a duty. Vice Chair Foreman stated Commissioners can informally review agendas; inquired what a Commissioner would do if an agenda is reviewed and there is a problem. Commissioner Dieter stated that she does not know; inquired if the matter should be brought back under Communications. The Assistant City Attorney stated if Commissioners see items which do not provide the kind of information that would be most helpful to the public to understand what is being discussed, the item could be noted to find whether there is a pattern; the Chair could work with the City Clerk and the matter could added as an agenda item; the item could be addressed by the Commission to determine whether or not there is a need to make a recommendation to the Council that there needs to be some direction to clean up the matter; the City Attorney's office strives to make sure that what is on the agenda Meeting of the Open Government Commission March 30, 2015 9 | OpenGovernmentCommission/2015-03-30.pdf |