pages: OpenGovernmentCommission/2015-02-02.pdf, 25
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OpenGovernmentCommission | 2015-02-02 | 25 | The Assistant City Attorney continued the sentence: four years after they are filed or adopted; stated the items may be kept, but it is a matter of whether they should be kept on the City's website all the time; it is not that they would not exist, but they would not be on the City's website. Commissioner Dieter stated at the last meeting, discussion was that there is no problem with keeping items on the City's website; space is not a problem; questioned whether agendas and minutes would be removed after four years, to which the Assistant City Attorney responded in terms of the website, correct. Commissioner Dieter inquired why it says agendas and minutes would be removed after four years if there is no capacity problem, to which the Assistant City Attorney responded information would be stale after said length of time. The City Clerk stated some of the things that would change over time would be the Executive Management Work Plans, Capital Improvement Plans and Environmental Impact Reports (EIR), which are very large and could be removed after the project has been approved and completed; said documents get updated so retaining them for a long period might be harder; agendas and minutes are in a database; maybe agendas and minutes can be removed from the Section. Vice Chair Foreman noted the Planning Board never post minutes; inquired if it is violation of the Section, to which the City Clerk responded that she would follow up on the matter. Commissioner Bonta stated there seem to be some things, such as the Alameda Municipal Code, which have the current version, not the prior version for four years past, to which the City Clerk concurred. Chair Aguilar stated the addition should be added at the bottom [of the Section]. Vice Chair Foreman and the Assistant City Attorney concurred. The Assistant City Attorney stated the items could be asterisked with an explanation at the bottom; agendas and minutes will not be asterisked; the rest will because they change after four years. Chair Aguilar inquired whether what would be posted is always going to be the most recent version. The City Clerks responded in the affirmative; stated the [Municipal] Code, in particular, is always up to date. Commissioner Tuazon stated that he understands removing from the website; inquired whether the information completely deleted, to which the City Clerk responded in the negative. Meeting of the Open Government Commission February 2, 2015 25 | OpenGovernmentCommission/2015-02-02.pdf |