pages: OpenGovernmentCommission/2015-02-02.pdf, 19
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OpenGovernmentCommission | 2015-02-02 | 19 | The Commissioners expressed support. The Assistant City Attorney stated Section 7 on Video Recording has been revised to add "for at least 10 years" to put the requirement in writing; the City Clerk indicated that videos are probably held longer. Commissioner Dieter stated the previous Commissioners thought that the reference to years should be left out altogether because it is not an issue; the matter could be brought back if it ever becomes an issue; suggested leaving out the references to the time frame at all because it is not a storage issue; questioned why even raise a flag that after 10 years maybe the City will get rid of it. Commissioner Bonta stated the issue was that there was unlimited storage capacity but there could be other reasons. Commissioner Dieter stated the City Clerk indicated everything is kept and capacity is not an issue. Commissioner Bonta stated adding a timeframe makes sense to give guidance about what the limitations should be; there might be a different driver beyond storage capacity. Commissioner Dieter inquired how would the public know if they want to look at something over 10 years ago that the City might have decided to get rid of that information because the Sunshine Ordinance says that the City only had to keep it for at least 10 years. Commissioner Bonta responded that is exactly what the City would want; stated the City would want the public to have some indication about the requirements to store the information for at least 10 years; the fact that there is information beyond that available perhaps is another articulation; it does not make it lower. Commissioner Dieter inquired what is the purpose of including it, to which the Assistant City Attorney responded that he recalled that there was a 10 year period. The City Clerk stated 10 years was included and is being expanded to at least 10 years because the City is going beyond it; "at least" was clearing up that it was going to go beyond; right now, the City currently has nine years of video posted on the web; starting next year, the City will probably be going beyond [10 years]. Commissioner Dieter inquired if something happened 12 years ago, will the public think it is no longer around until they ask the City Clerk, to which the City Clerk responded this section only pertains to videos; stated the prior videos are VHS, which are old and deteriorating; there is going to be a point where they are not going to play anymore; the Council direction in the past was to retain the VHS, but they are not being archived; 2006 is when the City started having video available on the web. Meeting of the Open Government Commission February 2, 2015 19 | OpenGovernmentCommission/2015-02-02.pdf |