pages: OpenGovernmentCommission/2015-02-02.pdf, 13
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OpenGovernmentCommission | 2015-02-02 | 13 | Chair Aguilar inquired whether there are meeting minutes for the committee that created the Ordinance which might shed some light on the matter, to which the City Clerk responded the minutes were action minutes and were not detailed. Chair Aguilar inquired whether the minutes will not necessarily be that helpful as to why certain things were followed, to which the City Clerk responded that she does not know if policy body was heavily discussed; it might have just been the wording that was in that section of what [City] the Task Force was cutting and pasting from; she can research the history. Commissioner Dieter stated before moving on to the next section, at the last meeting [former] Chair Cambra noted that policy body is being defined at a later time then when it is used and suggested moving that definition up under definitions; that she still thinks that is a good idea. Vice Chair Foreman stated it is under definitions. Commissioner Dieter stated the Assistant City Attorney indicated alphabetical order is the reason for where the definition is; the term is used numerous times before defining it; there was talk about just not paying attention to alphabetical order; maybe that definition should be moved to B rather than keeping it D. Vice Chair Foreman inquired where it is used before the Section, to which the Assistant City Attorney responded in the definition of meeting under Section 2-91.1, the term policy body shows up there and a number of different places and that was a little bit of a concern but it is the definition section. Vice Chair Foreman stated ordinarily definitions are put in alphabetical order because if someone is researching it, they are going to have a hard time finding it if it is not in alphabetical order. Chair Aguilar stated that she agrees that it needs to stay in alphabetical order; even if it is above, someone would look in the definitions to see if it is defined. Commissioner Dieter stated other than that, she is fine with that section; the Commission can move onto the next one called passive meetings. The Assistant City Attorney stated Section 4 on Section 2-91.2 on Passive Meetings now references where the definition section shows up, rather than writing out what a meeting means; the word "gatherings" has been deleted and changed to meetings; the changes to the Section are fairly innocuous. Chair Aguilar stated the section is clearer. The Assistant City Attorney stated Section 2-91.4 on Conduct of Business is where the term "advisory bodies" shows up; the term is not defined; the intent was policy bodies Meeting of the Open Government Commission February 2, 2015 13 | OpenGovernmentCommission/2015-02-02.pdf |