pages: OpenGovernmentCommission/2014-10-06.pdf, 6
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OpenGovernmentCommission | 2014-10-06 | 6 | provided within ten days a few days; there are times the City cannot respond within 10 days. Chair Cambra stated Section 2-92.2 C requires completion within 10 days; Section 2- 92.2.d requires response in three days; there is no mechanism for extending the deadline in Section 2-92.2.c. The Interim Assistant City Attorney stated the phrase "paid or elected agent" seems unclear. Chair Cambra provided the example of a resident speaking to someone with apparent authority; stated the language makes asking a Councilmember the same as telling staff. The Interim Assistant City Attorney suggested the word agent be changed to employee. The Commission concurred with changing the word. Chair Cambra inquired whether the Commission would like to include language in case the City cannot comply with a 10 day request. The Interim Assistant City Attorney stated there has to be some rule of reason when there is a voluminous request; language tracking the Public Records Act could be used to allow for reasonable extension within a specified timeframe. Chair Cambra stated perhaps the term "unreasonable delay" sufficiently protects the City. The Interim Assistant City Attorney stated staff could come up with language; stated regarding Item 10, "legislative body" should be changed to "policy body" to be made consistent; reviewed Item 11: moving the State of the City Address. Chair Cambra stated the issue was included in the ordinance to give public notice. Commissioner Spanier stated the suggestion is to move the requirement of the State of the City Address to a different Section of the Ordinance. The Interim Assistant City Attorney stated staff would review the matter to see where it belongs. Chair Cambra concurred staff should review the matter to see if there is a better place. The Interim Assistant City Attorney noted Item 12 regarding posting documents on the website for four years could be addressed when storage becomes an issue. Chair Cambra stated having the City documents on the website seems appropriate. Meeting of the Open Government Commission October 7, 2013 6 | OpenGovernmentCommission/2014-10-06.pdf |