pages: OpenGovernmentCommission/2014-10-06.pdf, 3
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OpenGovernmentCommission | 2014-10-06 | 3 | The City Clerk noted the application uses a wireless signal to view the packet unless the Councilmember has downloaded the packet prior to the meeting. The Interim Assistant City Attorney stated if the requirement is moved to the substantive part of the Ordinance, the assumption has to be that the officials are going to abide by it; there would be consequences for not following the requirement; suggested moving the section and staff could come up with appropriate language. In response to Chair Cambra's inquiry whether a vote is needed, the Interim Assistant City Attorney stated only direction is needed; a redline version of the ordinance would be brought to the Commission at the February meeting. The Interim Assistant City Attorney reviewed the second item in the staff report: passive meeting bodies. Chair Cambra stated passive meeting body is defined as an advisory committee; suggested changing the term passive meeting body to advisory committee. Commissioner Spanier stated changing it to advisory committee is very clear. Chair Cambra stated there might be confusion when a policy body has a passive meeting; inquired whether the Council tour of the estuary was a passive meeting. The City Clerk responded in the negative; stated the meeting was noticed; a passive meeting would be when the body is invited to a non-City event and the majority are present but no City business is discussed. Chair Cambra inquired whether said type of events are covered under Section 2- 91.1.b.4.C, to which the Interim Assistant City Attorney responded in the affirmative; noted advisory committee is the more commonly used term; stated all references would have to be changed and a better definition could be done; the City Clerk said the only future references to the advisory committee were on pages 4 and 5 so it would be easy to correct. The Interim Assistant City Attorney outlined the third item: gatherings. Chair Cambra stated the term "gathering" might have been used in order to not call social events a meeting; noted the Ordinance was created cutting and pasting multiple ordinances together. The Interim Assistant City Attorney stated staff would review the matter; reviewed changing "spectators" to "members of the public;" inquired whether a passive meeting body would ever meet in closed session. Chair Cambra provided an example from his previous work at a city where he was once called into a closed session to provide legal advice to an advisory body. Meeting of the Open Government Commission October 6, 2014 3 | OpenGovernmentCommission/2014-10-06.pdf |