pages: OpenGovernmentCommission/2013-02-04.pdf, 3
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OpenGovernmentCommission | 2013-02-04 | 3 | Commissioner Tilos stated that he is leaning toward only having the Index in English. Commissioner Spainer stated that she is not opposed to the idea [of multiple languages], but she concurs with Commissioner Tilos. In response to Commissioner Tilos's inquiry regarding documents with a split status, the City Clerk stated one option would be to list a document as "Partially Open" since a document could change from "Exempt" to "Open." Chair Cambra questioned whether having two separate categories, such as: Real Estate Transactions - Under Negotiation and Real Estate Transactions - Completed might be clearer; further stated records prevented by operation of law could be discussed at a later meeting. Vice Chair Aguliar inquired whether Chair Cambra is suggesting that a record be exempt as a matter of law versus discretionary. Chair Cambra responded State law allows cities to exempt certain documents; however, the City could chose to disclose some of said documents. The Assistant City Attorney stated some cities keep arrest logs, some do not; normally, some arrest related information is contemporaneous and would be subject to the Public Records Act; only a certain amount of information would be released; however, health related information cannot be disclosed. Chair Cambra stated once the final Index is created, documents could be reviewed to determine if the City wants to accept the "Exempt" status. COMMISSIONER COMMUNICATIONS 4-A. Chair Cambra stated former Commissioner Petersen addressed having email sent to someone other than City staff and staff was going to research the matter. The City Clerk stated the Commission's email address is pengovcomm@alamedaca.gov; emails would automatically forward to the Chair and Vice Chair so the Chair and Vice Chair would receive any complaints; noted the complaint form is on the website and a meeting has to be called within thirty days of receiving a complaint. Chair Cambra stated the concern was a complaint filed against the City Clerk's Office should not go to the City Clerk only. The City Clerk noted the Commission meets semi-annually; the next meeting will be in October unless a complaint is filed or if staff presents the Index to the Commission. Meeting of the Open Government Commission February 4, 2013 3 | OpenGovernmentCommission/2013-02-04.pdf |