pages: OpenGovernmentCommission/2013-02-04.pdf, 2
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OpenGovernmentCommission | 2013-02-04 | 2 | Vice Chair Aguliar inquired whether the list presented tonight would be on the City's website. The City Clerk responded the list would be posted on the website following City Council review. Chair Cambra stated having an Index which the average citizen can understand is important; questioned whether the Index should be available in other languages; stated there should be a brief explanation in layman's terms for why a document would be "Exempt;" some records, such as autopsies and real estate transactions, might require a split status that changes from "Exempt" to "Open;" some documents are prevented [from disclosure] by operation of law, such as personnel records; however, the "Exempt" status of some records might be discretionary, which should be reviewed. Vice Chair Aguliar stated citations to Code Sections should be included. The City Clerk stated said citations are required by the Sunshine Ordinance. Commissioner Tilos suggested a hyperlink be created when the list is posted to the website. Chair Cambra inquired whether a hyperlink would incur increased costs, to which the City Clerk responded additional staff time would be needed. Chair Cambra stated everyone needs to be mindful of the possible burden of increased staff time and costs. The City Clerk stated there are going to be costs to develop a new Citywide digital records program; staff is identifying funding; records management is a Council priority. Commissioner Tilos noted translating the Index into other languages would be an extra cost. Chair Cambra stated Google has a language conversion tool; however, the City would have an obligation to ensure translation is accurate. Vice Chair Aguliar inquired whether Chair Cambra is suggesting that only the explanation of the Index be translated into different languages. Chair Cambra responded that he would want to know what the expense would be to translate the entire Index. Vice Chair Aguliar suggested only translating the explanation and not translating the entire Index. Chair Cambra stated that he would like staff to explore translation benefits and burdens. Meeting of the Open Government Commission February 4, 2013 2 | OpenGovernmentCommission/2013-02-04.pdf |