pages: Mayor'sEconomicDevelopmentAdvisoryPanel/EconomicRecoveryTaskForce/2016-07-20.pdf, 3
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Mayor'sEconomicDevelopmentAdvisoryPanel/EconomicRecoveryTaskForce | EconomicRecoveryTaskForce | 3 | Ms. Brown said yes, even if there was no intention for this to happen. The intention is irrelevant. It is easy to lose control of the email. Panel member Winters inquired if these prohibitions are also for looking for information from other board members and not planning to discuss any ongoing strategy or issue before the Panel. Ms. Brown answer yes, this is a problem area. Panel member Winters commented that this is going to be a slow process. Ms. Brown agreed that it is slow, but the intent is for the public to be part of the process. The greater benefit is public participation. Panel member Elsesser brought up the subject of telephone conversations. Ms. Brown stated that a quorum cannot be part of a conference call. Also, if one member calls the next person and shares information from the previous call, this is a serial conversation and is prohibited. Panel member Elsesser asked even if the Panel member is just looking for information? Ms. Brown said yes. Mr. Fonstein asked if they can direct their information request to staff, who can email a response to the entire Panel. Ms. Brown answered that this may be the way to do it, or the item can be agendized for a future meeting. Panel member Elsesser raised the scenario of running into each other by chance, and economic development issues come up during casual conversation. Ms. Brown responded that small talk and social gatherings are okay. The problem is a majority discussing City business, such as if five Panel members happen to be at Peet's and discuss last night's meeting. Panel member Elsesser asked for some clarification. He mentioned that the topic of this panel is business. Having a conversation with another Panel member about his or her specific business is fine. But if the conversation steers to what this Panel is doing, such as what do you think about the strategic plan, that is a different topic. Ms. Brown said yes, she meant City business. Panel member Monteko asked if emails to City staff are sunshine-able. Draft Meeting Minutes Page 3 of 9 July 20, 2016 | Mayor'sEconomicDevelopmentAdvisoryPanel/EconomicRecoveryTaskForce/2016-07-20.pdf |