pages: GolfCommission/2012-10-01.pdf, 1
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GolfCommission | 2012-10-01 | 1 | MINUTES OF THE OPEN GOVERNMENT COMMISSION MONDAY OCTOBER 1, 2012 - - - 7:00 P.M. The meeting was convened at 7:00 p.m. ROLL CALL - Present: Commissioners Jensen, Oddie, Peterson, Spanier, and Wong - 5. Absent: None. ORAL COMMUNICATIONS, NON-AGENDA 2-A. Matthew James Fitzgerald, Alameda, introduced himself. AGENDA ITEMS 3-A. Approve the May 7, 2012 Meeting Minutes. Commission Jensen moved approval of the minutes with correction to the spelling of her last name on page 3. Following Commissioner Spanier's comments, the City Clerk clarified that agendas need to go out twelve days before a City Council meeting; stated a noticing complaint could be filed before a meeting is held. Commissioner Wong seconded the motion, which carried by unanimous voice vote - 5. 3-B. Receive a Status Update on the Public Records Index. The City Clerk stated the Public Records Index is required by the Sunshine Ordinance and would be posted on the City's website to inform people about the types of documents maintained in each department; the Sunshine Ordinance requires that documents be labeled "Open,' "Partially Open," or "Has been determined Exempt;" the list has been drafted and staff is finalizing the documents' open or exempt status; the Index would be brought back to the Commission once the status has been finalized. Commissioner Jensen inquired whether current City website documents would need to be categorized or just the new documents, to which the City Clerk responded all documents would be categorized. COMMISSIONER COMMUNICATIONS 4-A. Commissioner Peterson discussed the public's lack of awareness of the Commission; stated the Sunshine Ordinance should be added to the Open Government section on the website; future meeting dates should be on the calendar now; that he is still concerned with not having Commissioners' email addresses on the website; he Meeting of the Open Government Commission 1 October 10, 2012 | GolfCommission/2012-10-01.pdf |