pages: GolfCommission/2011-02-23.pdf, 12
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GolfCommission | 2011-02-23 | 12 | Chair Sullwold: "Off the top of your head, Dale, do you have an idea why services are exceeded by over $220,000?" Mr. Lillard: "Part of it is expenses that we incurred to repair the retaining wall that runs along Island Drive between Bay Fairway and down the second fairway. That was directed from the Risk Manager as a hazard, and the City Manager approved repairing that. The new cart batteries were in there as an expenditure that wasn't accounted for so the carts could be run twice a day instead of once a day. There was some work on one of the big pumps on the south side that was about $20,000. There was some repairs on the driving range fence that the City Manager asked to be done. There was the cart barn upgrade and the alarm system also. The cart barn alone was about $25,000 to $30,000, which included the alarm system, upgrading the chargers and bought batteries. I know the pump was a huge item, but if you don't have irrigation, you're not going to have a golf course. All of them were approved by the City." Commissioner Gaul: "Dale, the damage to the wall, wasn't that a vehicle that hit that wall?" Mr. Lillard: "There had been two different instances that cars did it and we did collect insurance money from them. That wasn't this portion. The longest portion was about halfway down the second fairway, all the way to Bay Fairway, where it was actually leaning onto the sidewalk. Chair Sullwold: "One more question. As you know, Dale, three years ago the City booked the entire four year lease expense for the golf carts and pulled it out, that was an extraordinary expense, the year that we entered into a new lease on July 1, 2007. Do you know if payments, monthly payments to EZ-Go have been made from whatever fund that was created by pulling that money out of the Enterprise Fund?" Mr. Lillard: "I'm not sure that will show up on the report, it should have because it was a GASB calculation for government accounting. To my knowledge it has, but I can't report that it did happen that way." Bob Sullwold: "The issue is that it appears they accrued the expense three years ago and they're still expensing it. But, maybe they're not." Chair Sullwold: "That's the concern. It's not clear from the records it's being paid out of that fund or it's being currently charged again." Lisa Goldman: "I don't have the answer and I'm not sure our Controller will have that answer at the meeting. Whatever we don't have at our fingertips, we will make up and follow up with what we've been doing." Chair Sullwold: "Did the budget make any provisions for these kinds of expenses that you've just listed?" Mr. Lillard: "The budget was just rolled over from the year before." Chair Sullwold: "So, it didn't have any category for these kinds -- it sounds like it's not anything really extraordinary." Mr. Lillard: "Those particular expenses were not included in this budget." Chair Sullwold: "I'm not saying that they were not needed or something that we did not need to pay, but it also seems that they're not truly extraordinary. They're truly the kinds of things that a going enterprise has these occasional needs to repair things, and that wasn't ever budgeted.' Mr. Lillard: "That's correct, that was never budgeted for, it was just a rollover from the year before, so you have the same level of maintenance and then you have these extra things. So, if you add one year to the next, and you're mowing so many times and 12 Golf Commission Minutes-Wednesday, February 23, 2011 | GolfCommission/2011-02-23.pdf |