pages: CivilServiceBoard/2014-10-27.pdf, 6
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CivilServiceBoard | 2014-10-27 | 6 | City of Alameda Page 6 Civil Service Board Minutes Regular Meeting October 27, 2014 time, so they are described in terms of project scope. Board Member Santos asked in terms of the exempt, non-exempt line where would that be? Acting Human Resources Director Kovacs stated they are all exempt. Board Member Malloy asked if transfer or promotion within the job is available. Acting Human Resources Director Kovacs stated the City does not have flexible staffing, but that is a future possibility. Board Member McHugh stated that one function that is missing from all of the specifications is risk management; the identification, mitigation and having contingency plans for risks to the project. Is that done by someone other than the Project Managers? Or, is it implied by something that is in one or more of these position descriptions? Administrative Services Director Garrabrant-Sierra agreed that it is implied in the description because it is project risk where you have to do a cost benefit analysis of procedures and identify where there are problems. Member Malloy asked if the Public Works Department uses project management software. Administrative Services Director Garrabrant-Sierra stated it will. Member McHugh stated risk management is not built into any software program. The ability to capture risk management is, but it is not going to do the analysis. Administrative Services Director Garrabrant-Sierra stated that she has seen project management done in many other cities and there are varying ways to calculate and assess risk. Risk can be read into this but it is certainly possible to add it as well. Staff assumed that was read into this. Acting Human Resources Director Kovacs stated that the key thing to remember in the job specifications is that the intent is to not list every single duty on a specification, but to list examples of duties. We try to represent the major focus and try to write the specification so that we can identify the performance factors that are going to be needed to be measured in order to test, recruit, and make an appointment to the job. Staff is not trying to represent every facet of work that may be performed. Administrative Services Director Garrabrant-Sierra stated that what is unique in project management in the public works field is the fact that the City put out bids for projects that will have all the specifications written out. The Project Manager's responsibility is to ensure that professionals/contractors are following the specs and doing things on time, on budget, etc., that they are on task. Member McHugh stated that is a good example. So the risk awareness that the Project Manager would need to have is one of the vendors is going to be late on delivering some component that is required and it will impact someone else down the line. They will have to find a way around it or find a way to minimize the impact and analyze what it is going to cost and how to move ahead. That is all risk management. Administrative Services Director Garrabrant-Sierra stated that we consider that project management. Acting Human Resources Director Kovacs state that Member McHugh may be talking about including development, procurement, successful implementation and quality control of each project from inception to completion." President Horikoshi asked Member McHugh if that was a substantial enough explanation. Board Member McHugh stated she was not satisfied, but if that is the level that the City is at on project G:\Personnel\CSB\All Minutes/201- Minutes/2014-10-27 CSB Minutes-Mtg Final | CivilServiceBoard/2014-10-27.pdf |