pages: CityCouncil/2022-01-18.pdf, 6
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CityCouncil | 2022-01-18 | 6 | The Assistant Community Development Director responded one service is ahead of PacWest; stated the RFPs could be simultaneous; once the property management agreement is in place, there will be RFPs for many of the subcontractors; the indemnity clause needed to be modified prior to issuing RFPs. Councilmember Daysog inquired whether the RFP will occur within the year, to which the Assistant Community Development Director responded in the affirmative; stated the process will likely occur in the spring. Vice Mayor Vella stated helpful information has been shared with Council relative to breaking down details; the administrative costs include 5.5 full time employees; there are a number of residents and tenants at Alameda Point; many people would like to ensure the City has responsive services; the RFPs will help address responsiveness and customer service; Council is discussing general and building services, which cost roughly $135,000 for picking up trash and dumped items throughout the property; the management fee has been stagnant for five years; the current contract allows for a slight annual increase to deal with inflation; the bulk of the costs include administration, which is important to ensure the City has property managers that will be responsive and provide the level of customer service desired; expressed support for the contract. Mayor Ezzy Ashcraft stated that she is also supportive of the contract; she expects RiverRock oversight of all subcontractors and inspection schedules to be met for all City properties, residential and commercial; expressed concern about deferred maintenance; stated that she understands challenging situations related to refusing admittance for inspection. Councilmember Herrera Spencer stated that she is looking forward to staff's more specific details and dollar amounts; the report does not show dollar amounts for salaries; she would like the dollar amounts for salaries and benefits in order to see whether or not the amounts are competitive; she questions whether or not it makes sense to continue hiring outside firms when the City is taking on liability. Councilmember Daysog stated that he would like to ensure that whoever provides security patrol services does a top notch job; concerns have been raised by citizens; he is looking forward to the RFP process for security services. Vice Mayor Vella stated that she is concerned about holding the matter up; Council has been provided with more detailed information; the amount listed for 5.5 full time employees includes a number of general costs; stated $850,000 can be divided by 5.5 yielding $154,000 per person; however, the yield does not include the other general expenses; the rough estimate provides enough information; the matter should not be held up. Mayor Ezzy Ashcraft stated the motion includes approving the property management agreement and simultaneously have staff answer any further outstanding inquiries from Councilmember Herrera Spencer; questioned whether the motion includes a delay. Councilmember Knox White stated the motion is to approve the agreement [including adoption of related resolution] and to work with Councilmember Herrera Spencer on answers to her questions; staff does not have to come back to Council. Regular Meeting Alameda City Council January 18, 2022 6 | CityCouncil/2022-01-18.pdf |