pages: CityCouncil/2022-01-18.pdf, 5
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CityCouncil | 2022-01-18 | 5 | that goes directly to the property manager for operations; other line items shown in the budget, such as the security, life safety, cleaning and janitorial are not included in the $1,209,374.19 amount; the same occurs with the repairs, maintenance, and Heating, Ventilation and Air Conditioning (HVAC) costs; the total operating expenses cost $3,700,000 and include management, landscaping, utilities, and other items; Council is currently considering costs that go directly to the property manager for operations. Councilmember Herrera Spencer stated that she is trying to find the breakdown for the $1,209,374.19 amount. The Assistant Community Development Director stated the $1,209,374.19 includes $840,000 for administration in 2020-21; the administration cost for 2021-22 is $850,000. Councilmember Herrera Spencer inquired what the $850,000 is spent on; stated that she would like a breakdown. The Assistant Community Development Director stated the costs includes salaries and benefits, general office supplies, equipment costs, telephone, internet, janitorial supplies and services, supplies, services, shared buildings electricity, marketing, tenant support, memberships, professional associations, Alameda Chamber of Commerce, business licenses, postage, computers, and wayfinding sign maintenance; the management fee is now $216,000; for the past five years, the management fee remained at $165,000 with no increase; the new agreement includes 3% annual increases; the final charge to the $1,209,374.19 is for general building services which includes the property management's estimate of cleanup costs for trash and dumping. Councilmember Herrera Spencer stated that she would like a specific breakdown provided for the $1,209,374.19; expressed support for receiving a breakdown of salaries and benefits per property management employee; stated that she is trying to figure out whether the program should be housed within the City under the Community Development Department as opposed to hiring property management, especially due to the increase in liability. The Assistant Community Development Director stated that she does not have the information currently available; prior to 2000, leasing and property management was performed internally; Council decided a property manager would be faster, easier and more efficient privatizing significantly reduced costs; at the time, port management services were $750,000 per year; privatizing reduced costs by more than half. Councilmember Knox White moved approval of the staff recommendation [including adoption of the resolution] with direction to staff to provide information to Councilmember Herrera Spencer on detailed budget items. Vice Mayor seconded the motion. Under discussion, Councilmember Daysog inquired whether the contract with RiverRock is separate from the PacWest Security contract, to which the Assistant Community Development Director responded PacWest Security is a subcontractor of RiverRock; a Request for Proposals (RFP) process will likely occur soon. Councilmember Daysog inquired how soon the RFP for security will occur. Regular Meeting Alameda City Council January 18, 2022 5 | CityCouncil/2022-01-18.pdf |