pages: CityCouncil/2020-09-01.pdf, 3
This data as json
body | date | page | text | path |
---|---|---|---|---|
CityCouncil | 2020-09-01 | 3 | 475 $150,000 Annually for Each Agreement, and for a Five-Year Total Cumulative Amount Not to Exceed $750,000 for Each Agreement. Councilmember Daysog expressed concern about the cumulative cost; stated there are too many potential firms. The Interim Public Works Director stated the contracts provide the most options for the Department and it is nice to have options; noted firms are used on-call, which allows staff to contact other firms should one be busy; stated the intent is to quickly find resources needed to execute projects. Mayor Ezzy Ashcraft inquired whether the maximum amount has ever been reached for proposed contractors. The Interim Public Works Director responded the amount appropriated has never been exceeded; stated the capital program is robust and demands the resources. Mayor Ezzy Ashcraft requested clarification for the reasoning behind multiple contracts. The Interim Public Works Director stated the City maintains in-house engineers which provide design work; some resources need to be leveraged with specialized disciplines; some capital projects require specialized disciplines on an on-call basis; going through the process now will allow the resources to be available for projects when needed versus soliciting services for each project; the matter allows staff to efficiently roll-out projects. The City Manager stated the process is similar to a Request for Qualifications (RFQ) and provides options to ensure qualified architects are available; the matter is contingent on projects being appropriately budgeted; current spending authority may not be exceeded. Councilmember Daysog stated the City is not at a place where the luxury of options can be enjoyed; Council must be judicious in selecting service providers; there is no magic number of providers. In response to Councilmember Oddie's inquiry regarding the selection method, the Interim Public Works Director stated there are times where larger projects will require a mini-solicitation within the group of providers; stated quotes are requested from providers; noted some firms provide specific expertise. Mayor Ezzy Ashcraft inquired whether the mini solicitations help the City determine the best cost, to which the Interim Public Works Director responded in the affirmative. In response to Vice Mayor Knox White's inquiry, the Interim Public Works Director stated the contracts will not be encumbered until a project comes forth which needs service; the amount paid to the provider comes from the project budget. Vice Mayor Knox White inquired whether the RFQ specified the amount of firms intended to be selected, to which the Interim Public Works Director responded the City remained silent. Vice Mayor Knox White moved approval of the staff recommendation. Councilmember Oddie seconded the motion, which carried by the following roll call vote: Councilmembers Daysog: No; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor Ezzy Ashcraft: Aye. Ayes: 4. Noes: 1. Regular Meeting Alameda City Council September 1, 2020 | CityCouncil/2020-09-01.pdf |