pages: CityCouncil/2020-07-21.pdf, 5
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CityCouncil | 2020-07-21 | 5 | MINUTES OF THE SPECIAL JOINT MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY IMPROVEMENT COMMISSION (SACIC) TUESDAY--JUL 21, 2020--6:59 P.M. Mayor/Chair Ezzy Ashcraft convened the meeting at 7:08 p.m. and Councilmember/Commissioner Daysog led the pledge of allegiance. ROLL CALL - Present: Councilmembers/Commissioners Daysog, Knox White, Oddie, Vella and Mayor/Chair Ezzy Ashcraft - 5. [Note: The meeting was conducted via Zoom.] Absent: None. CONSENT CALENDAR The City Clerk announced the Audited Financial Statements item [paragraph no. 20-500 CC/20-019 SACIC was removed from the Consent Calendar for discussion. Following the discussion, Vice Mayor/Vice Chair Knox White moved approval of the Consent Calendar. Councilmember/Commissioner Daysog seconded the motion, which carried by the following roll call vote: Councilmembers/Commissioners Daysog: Aye; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor/Chair Ezzy Ashcraft: Aye. Ayes: 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] (20-501 CC/20-020 SACIC) Recommendation to Accept the Fiscal Year 2018-19 Audited Financial Statements and Compliance Reports. Discussed the necessity for sufficient staffing in the Finance Department; stated sufficient staffing is crucial during the audit process; discussed the departure of Finance Department staff; stated staff turnover created a delay in the audit; the Memorandum of Internal Control indicates a material weakness; outlined deficiencies in internal control; stated the City has acquired the services of Management Partners to assist; outlined significant deficiencies; stated the matter is significant: Kevin Kearny, City Auditor. Vice Mayor/Vice Chair Knox White inquired whether there are staffing concerns related to the budget. The City Manager responded the City is scheduled to close the books four months in advance of last year's closing; stated some of the issues should not have happened and are being corrected for the future; staff is being put in the place to ensure proper process going forward; there are budget constraints due to COVID-19; however, staffing is being utilized to the full extent. Special Joint Meeting Alameda City Council and Successor Agency 1 to the Community Improvement Commission July 21, 2020 | CityCouncil/2020-07-21.pdf |