pages: CityCouncil/2017-10-17.pdf, 24
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CityCouncil | 2017-10-17 | 24 | ASCA's recommendation to City Council for approval. Mayor Spencer inquired whether staff weighs in at all, to which the Community Development Management Analyst responded in the negative. Mayor Spencer stated that she would like to ensure staff has reviewed the itineraries and what ASCA is recommending. The Community Development Management Analyst stated staff is proposing that ASCA take the lead on all planning and execution of the visits; staff will still have a role in communicating with ASCA to ensure Councilmembers have all needed information. The City Manager stated staff will continue to be involved as they have been; staff does not have the time or resources to put more into the process unless the number of visits is limited. Mayor Spencer stated a sample itinerary of the trip should be added; expressed concerns from previous trips with not providing enough time to prepare for public events. Vice Mayor Vella stated staff should work with ASCA to ensure they know Council's commitments and when delegates come to visit, that it should be calendared on the Council's schedule. The Community Development Management Analyst responded staff will work with ASCA under the guidelines. Vice Mayor Vella inquired whether the guidelines cut back staff time due to the number of cities Alameda will be partnering with; expressed concern with changes in staff's response time to ASCA's questions. The City Manager responded staff scheduling and coordinating with ASCA. The Community Development Management Analyst stated staff will continue to support Council, the visits and review the itinerary; staff is requesting the first draft and redrafting of the itinerary be done by ASCA. Mayor Spencer stated staff has the connections for the delegates; ASCA needs support to come up with the itineraries. The Community Development Management Analyst stated staff will continue to support ASCA, contact companies and put together tours; staff is asking for support from ASCA. Mayor Spencer stated on the slide about ASCA's responsibilities, it states: "plan and execute all events, delegations and visits, program activities, and fundraising activities;' it is not appropriate for ASCA to do all the listed tasks. Regular Meeting Alameda City Council October 17, 2017 | CityCouncil/2017-10-17.pdf |