pages: CityCouncil/2013-02-19.pdf, 5
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CityCouncil | 2013-02-19 | 5 | Urged approval of the agreement: former Councilmember Doug deHaan, Alameda. Vice Mayor Ezzy Ashcraft stated the City has been paying $42,000 plus $3,000 from the Recreation Department; the objective is to bring the subsidy agreement to an end after five more years. Mayor Gilmore responded that she does not think ending the subsidy agreement is the objective; stated the 2009 business plan goal was to lower the subsidy until the Museum was weaned off of it; inquired how operating the Meyers House fits into the overall goal and if the Museum agrees with said goal. The City Manager stated the agreement contains a 120-day termination clause; the five- year period provides the Museum breathing space to address deferred maintenance at the Meyers House; and not to be concerned with how rent will be paid; the City can exercise termination rights if interests are not being served. Mayor Gilmore stated she would like the Museum to provide financial reports to the Council and community to track fundraising and see how money is being spent on repairs. City Manager stated staff would provide an annual report to the Council. Councilmember Tam concurred with Mayor Gilmore; stated the Animal Shelter should be used as a model; transparency and accessibility to the reports need to be ensured; the City has to balance providing essential services. The City Manager noted the Museum stewards important historical records for the City; the City probably could not manage the historical records for less than $42,000; the City needs a long term solution for archival records; the City has issues to deal with in sequence: the two year budget, objective performance measures, space planning; the City has a tremendous amount of space that is being used inappropriately and unsuccessfully attempted to address some issues when Measure C failed; the best way to maintain the archival records is through the contract; if it does not work, the City can end the contract in 120 days. Vice Mayor Ezzy Ashcraft inquired if the agreement would begin on July 1, 2013, to which the City Manager responded in the affirmative. Councilmember Chen stated if the City's objective is to encourage the Museum to be more self-sufficient, the funding could be staggered; suggested giving the Museum $60,000 the first year, then $50,000, $40,000, $30,000, and $20,000; the Museum would know they would be $10,000 less the next year and would be forced to think about how money is being spent. The City Manager stated the City would have to assign somebody to deal with the material; the City does not use space effectively; the problem is not necessarily the cost Regular Meeting Alameda City Council 5 February 19, 2013 | CityCouncil/2013-02-19.pdf |