pages: CityCouncil/2007-11-13.pdf, 9
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CityCouncil | 2007-11-13 | 9 | City of Alameda Summary of Priority Setting Workshop - November 13, 2007 City Manager needs to clarify or provide input if what is involved to fulfill a request is more than was expected or is not feasible (i.e., cruise line research too many hours of work, impacting other priorities). Give Council the information needed to make an informed decision about whether the request is important enough to pursue. Use the "reasonableness test." Staff asks that the Council be clear about the direction; staff does not feel comfortable asking if all other Councilmembers are interested in pursuing something (seems disrespectful), and assume if a Council member requested it then staff must do it. This is the reason for a need for a clear procedure so everyone understands the request and what is involved. New Council Referral Process A consensus of all 5 council members resulted in the following process: 1. Apply "One Hour" Rule, but expand the timeframe to a few hours (does not refer to constituent complaints or routine operations; only special requests) 2. Use Fremont Model of "Council Referrals." Councilmembers agendize information requests or new assignments for Council consideration and staff inform as to what will be involved in responding and impacts on other work. 3. If changes in priorities or information requests come out at Council meetings, Council will give specific direction to staff, and staff will seek clarification when needed, as well as providing information on impacts. 4. If no clear direction is given, then it's not direction from the Council. Clarify direction at end of an item-with consensus (through the City Clerk) 5. If more time is needed, the item has to go back to Council for direction: Use the Council referral process (agendize) Requests first go through City Manager or Assistant City Manager Issue Bin During the course of the workshop, various items were raised to be handled at another time and place. Those items were: Would like to have a 2nd discussion of priorities - will be placed on a Council agenda Consider a document retrieval database Review Palo Alto protocols Next Steps At the end of the workshop, the next steps in the priority setting process were reviewed, as follows: EMT will create and implement a revised reporting format, to be further revised as useful improvements are identified. Council discussion of priorities will be set for a future Council meeting. Council referral process will be written up and implemented. Objectives and priorities (once agreed to at a Council meeting) will be incorporated into the decision-making process for the next two-year budget. Management Partners, Inc. 6 | CityCouncil/2007-11-13.pdf |