{"body": "CityCouncil", "date": "2020-05-19", "page": 1, "text": "MINUTES OF THE SPECIAL CITY COUNCIL MEETING\nTUESDAY-MAY - 19, 2020- -2:00 P.M.\n(20-309) A special meeting was called to allow the City Council to attend the Alameda\nBusiness Community's Town Hall: Tuesdays at 2 pm.\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nSpecial Meeting\nAlameda City Council\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 2, "text": "MINUTES OF THE SPECIAL CITY COUNCIL MEETING\nTUESDAY- - MAY 19, 2020- 5:30 P.M.\nMayor Ezzy Ashcraft convened the meeting at 5:31 p.m.\nRoll Call - Present:\nCouncilmembers Daysog, Knox White, Oddie, Vella and\nMayor Ezzy Ashcraft - 5. [Note: The meeting was held via\nWebEx.]\n[Note: Councilmember Vella arrived at 5:35 p.m.]\nAbsent:\nNone.\nConsent Calendar\nVice Mayor Knox White moved approval of the Consent Calendar.\nCouncilmember Oddie seconded the motion, which carried by the following roll call vote:\nCouncilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; and Mayor Ezzy Ashcraft:\nAye; Ayes: 4. [Absent: Councilmember Vella - 1.] [Items so enacted or adopted are\nindicated by an asterisk preceding the paragraph number.]\n(*20-310) Recommendation to Approve Eric Levitt, City Manager, Lisa Maxwell,\nAssistant City Attorney, Debbie Potter, Community Development Director, and Michelle\nGiles, Redevelopment Project Manager, as Real Property Negotiators for Site A at\nAlameda Point. Accepted.\n(*20-311) Recommendation to Approve Eric Levitt, City Manager, Lisa Maxwell,\nAssistant City Attorney, Debbie Potter, Community Development Director, and Nanette\nMocanu, Assistant Community Development Director as Real Property Negotiators for\nthe Alameda Theatre. Accepted.\nThe meeting was adjourned to Closed Session to consider:\n(20-312) Conference with Legal Counsel - Existing Litigation; Case Name: HIAS V.\nTrump; Court: United Stated Court of Appeals for the Fourth Circuit; Case Number: 20-\n1160\n(20-313) Conference with Real Property Negotiators (Pursuant to Government Code\nSection 54956.8); Property: Site A at Alameda Point; City Negotiators: Eric J. Levitt, City\nManager; Debbie Potter, Community Development Director; Michelle Giles,\nRedevelopment Project Manager; and Lisa Nelson Maxwell, Assistant City Attorney;\nNegotiating Parties: City of Alameda and Alameda Point Partners: Under Negotiation:\nPrice and Terms.\nSpecial Meeting\nAlameda City Council\nMay 19, 2020\n1", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 3, "text": "(20-314) Conference with Legal Counsel - Anticipated Litigation (Significant Exposure\nto Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9); Number\nof Cases: One (As Defendant - City Exposure to Legal Action; Potential Plaintiffs:\nRenewed Hope Housing Advocates and Arc Ecology.\n(20-315) Conference with Real Property Negotiators (Pursuant to Government Code\nSection 54956.8); Property: Alameda Theatre, Located at 2317 Central Avenue,\nAlameda, CA; City Negotiators: Eric J. Levitt, City Manager; Lisa Maxwell, Assistant City\nAttorney; Debbie Potter, Community Development Director; and Nanette Mocanu,\nAssistant Community Development Director; Negotiating Parties: City of Alameda and\nAlameda Entertainment L.P.: Under Negotiation: Price and Terms. Not heard.\nFollowing the Closed Session, the meeting was reconvened and the City Clerk\nannounced that regarding Existing Litigation, staff provided information and provided\ndirection by the following roll call vote: Councilmembers Daysog: No; Knox White: Aye;\nOddie: Aye; Vella: Aye; and Mayor Ezzy Ashcraft: Aye; Ayes: 4, Noes: 1, as follows: the\nCity has been asked to join numerous other local jurisdictions by signing on to an\namicus brief filed in the above case where the Court of Appeal for the 4th Circuit will\nconsider a challenge to a Trump Administration Executive Order that would give States\nand localities the power to prevent refugees from being resettled in their jurisdiction; a\nUS District Court in Maryland granted a preliminary injunction against the Executive\nOrder; the amicus brief seeks to support the plaintiffs and oppose the Executive Order\nbecause: 1) the importance and contributions of refugee community members, 2)\nrefugees often provide large returns on the nation's investment in them by improving\nlocal economies, and 3) the Executive Order's deep incompatibility with the Refugee Act\nby diminishing cities' input into the process and undermining Congressional intent by\nmaking it much more likely that refugees will be resettled in inappropriate locations, if at\nall, e.g. not with their families or others from their regions or in cities that are\noverburdened due to opt-outs; the Council has voted to authorize the City Attorney to\nsign the amicus brief as requested; regarding Site A, and Anticipated Litigation staff\nprovided information, Council provided direction and no vote was taken.\nAdjournment\nThere being no further business, Mayor Ezzy Ashcraft adjourned the meeting at 6:51\np.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\n2", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 4, "text": "MINUTES OF THE REGULAR CITY COUNCIL MEETING\nTUESDAY- - MAY 19, 2020-7:00 P.M.\nMayor Ezzy Ashcraft convened the meeting at 7:07 p.m. and led the Pledge of\nAllegiance.\nROLL CALL -\nPresent:\nCouncilmembers Daysog, Knox White, Oddie, Vella,\nand Mayor Ezzy Ashcraft - 5. [Note: The meeting\nwas conducted via Zoom]\nAbsent:\nNone.\nAGENDA CHANGES\n(20-316) Vice Mayor Knox White moved approval of recessing the regular meeting to\ncall the special meeting.\nCouncilmember Oddie seconded the motion, which carried by the following roll call vote:\nCouncilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; and Mayor Ezzy Ashcraft:\nAye. Ayes: 4. [Absent: Councilmember Vella - 1].\nMayor Ezzy Ashcraft recessed the regular meeting at 7:12 p.m. and reconvened the\nmeeting at 11:35 p.m.\n***\nPROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS\n(20-317) Proclamation Declaring May 2020 as Asian Pacific Heritage Month.\n(20-318) Proclamation Declaring May 2020 as Older Americans Month.\nORAL COMMUNICATIONS, NON-AGENDA\nPublic Comment Read Into Record:\n(20-319) Urged the City to study and support House Resolution 908; stated there is\na\ngrowing resurgence of anti-Asian xenophobia and hate crimes due to terms used by the\nWhite House; urged Council to follow the example set by the City of Oakland: Robert\nPon, Alameda.\nCONSENT CALENDAR\nThe City Clerk announced the agreement with Brownstein Hyatt Farber Schreck LLP\n[paragraph no. 20-327], the agreement with Akerman LLP [paragraph no. 20-328], the\nRegular Meeting\nAlameda City Council\nMay 19, 2020\n1", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 5, "text": "cooperative agreement with the California Department of Transportation [paragraph no.\n20-330 and the parking on City streets and lots ordinance [paragraph no. 20-331 were\nremoved from the Consent Calendar for discussion.\nVice Mayor Knox White moved approval of hearing the Consent Calendar at the\ncontinued May 20th meeting at 7:00 p.m.\nCouncilmember Oddie seconded the motion, which carried by the following roll call vote:\nCouncilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor\nEzzy Ashcraft: Aye. Ayes: 5.\n(20-320) Minutes of the Regular and Special City Council Meetings Held on April 21,\n2020, and the Continued Regular City Council Meeting Held on April 22, 2020. Not\nheard.\n(20-321) Ratified bills in the amount of $2,680,607.47. Not heard.\n(20-322) Recommendation to Approve the City of Alameda Investment Policy. Not\nheard.\n(20-323) Recommendation to Authorize the City Manager to Execute a Contract in the\nAmount of $135,000 with First 5 Alameda County for Receipt of a Grant to Implement\nthe Alameda Early Learning Community Network (ELCN) Action Plan. Not heard.\n(20-324) Recommendation to Authorize the City Manager, or Designee, to Execute an\nAgreement Amendment with OpenGov, Inc. to Consolidate Three Existing Separate\nSoftware License Agreements into One Agreement and Add a New Budget and\nPlanning Module, for an Amount Not to Exceed $195,041 for Year One and an Annual\nAmount Not to Exceed $134,156 for Years Two through Five, for a Total Five-Year\nCompensation Not to Exceed of $731,665. Not heard.\n(20-325) Recommendation to Authorize the City Manager, or Designee, to Execute a\nNew Agreement with Urban Futures, Inc. (UFI) to Complete a Financial Forecasting\nModel and Associated Strategies, in an Amount Not to Exceed $80,000, plus $12,500 in\nContingencies, which are in Addition to the Existing Pension Strategy and Modeling\nAgreement between the City and UFI, Previously Executed by the City Manager in\nMarch 2020, in an Amount Not to Exceed $45,000. Not heard.\n(20-326) Recommendation to Approve a Report on City Activities and Expenditures\nRelated to the COVID-19 Emergency. Not heard.\n(20-327) Recommendation to Authorize the City Manager to Execute an Agreement\nwith Brownstein Hyatt Farber Schreck LLP for State Legislative Services for a Term of\nOne Year, with the Possibility to Extend for Two Additional Years, for a Total Three\nYear Compensation in an Amount Not to Exceed $270,000. Not heard.\nRegular Meeting\nAlameda City Council\nMay 19, 2020\n2", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 6, "text": "(20-328) Recommendation to Authorize the City Manager to Execute an Agreement\nwith Akerman LLP for Federal Legislative Services for a Term of One Year, with the\nPossibility to Extend for Two Additional Years, for a Total Three Year Compensation in\nan Amount Not to Exceed $270,000. Not heard.\n(20-329) Adoption of Resolution Amending the General Fund and Fleet Services\nOperating Budget by $118,720 for Costs Associated with the Purchase and Installation\nof In-Vehicle Data Terminals; and\n(20-329A) Recommendation to Authorize Purchase of Police in-Vehicle Data Terminals,\nin an Amount Not to Exceed $102,792, from DuraTech, Inc. and Authorize Installation in\nan Amount Not to Exceed $15,928, by Lehr Auto Electric. Not heard.\n(20-330) Adoption of Resolution_Authorizing the City Manager to Execute a Cooperative\nAgreement with the California Department of Transportation to Complete the Project\nApproval and Environmental Document (PA&ED), Plans, Specifications and Estimate\n(PS&E) and Right-of-Way (ROW) for the Central Avenue Safety Improvement Project.\nNot heard.\n(20-331) Final Passage of Ordinance_Amending Alameda Municipal Code Chapter XII\n(Designated Parking) to Improve Procedures for Management of Public Parking on City\nStreets and in City Lots. Not heard.\nREGULAR AGENDA ITEMS\n(20-332) Resolution No. 15653, \"Confirming the Park Street Business Improvement\nArea Annual Assessment Report for Fiscal Year 2020-21 and Levying an Annual\nAssessment on the Park Street BIA.\" Adopted.\nVice Mayor Knox White moved adoption of the resolution.\nCouncilmember Daysog seconded the motion, which carried by the following roll call\nvote: Councilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; Vella: Aye; and\nMayor Ezzy Ashcraft: Aye. Ayes: 5.\n(20-333) Resolution No. 15654, \"Confirming the Webster Street Business Improvement\nArea (BIA) Assessment Report for Fiscal Year 2020-21 and Levying an Annual\nAssessment on the Webster Street BIA.\" Adopted.\nCouncilmember Daysog recused himself from the item and left the meeting.\nCouncilmember Vella moved adoption of the resolution.\nCouncilmember Oddie seconded the motion, which carried by the following roll call vote:\nCouncilmembers Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor Ezzy Ashcraft:\nRegular Meeting\nAlameda City Council\nMay 19, 2020\n3", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 7, "text": "Aye. Ayes: 4. [Absent: Councilmember Daysog - 1.]\n(20-334) Recommendation to Select the Brookfield Properties/Catellus Team\nto\nDevelop the West Midway Project at Alameda Point and Authorize the City Manager to\nNegotiate an Exclusive Negotiation Agreement (ENA) with the Team Consistent with the\nForm of the ENA included in the Request for Qualifications (RFQ).\nThe Redevelopment Project Manager gave a brief presentation.\nStated that his team is excited for the project: Keith McCoy, UrbanMix Development.\nStated the team is ready to move forward on the project: Josh Roden, Brookield Homes.\nStated that he has always enjoyed working at Alameda Point and his relationship with\nthe City of Alameda: Sean Whiskeman, Catellus.\nPublic Comment Read Into Record:\nExpressed support for staff's recommendation; discussed feedback provided by\ncollaborating partners; stated that she was impressed by the thoughtfulness of the\nBrookfield/Catellus proposal and that MidPen looks forward to working with\nBrookfield/Catellus on the supportive housing: Abby Goldware-Potluri Mid-Pen.\nCouncilmember Oddie stated the project has been given a lot of thought; the finalists\npresented are now being presented as the best of both worlds; the experience will\nprovide for a great project.\nCouncilmember Oddie moved approval of the staff recommendation.\nCouncilmember Vella seconded the motion.\nUnder discussion, Councilmember Daysog stated that he appreciates the developer will\nbuild financial and market flexibility into the project and achieve social justice goals; that\nhe is looking forward to seeing said items fleshed out as the project moves on.\nVice Mayor Knox White stated that he is excited to see the project move forward;\nexpressed support for moving the RESHAP program forward; stated Catellus provided\nthe best tagline of the Request for Qualification (RFQ) process.\nMayor Ezzy Ashcraft stated that she is pleased to see the project move forward; the\nRESHAP neighborhood has been an integral part of Alameda; the City has helped\nshelter many individuals in need; expressed support for the project.\nOn the call for the question, the motion carried by the following roll call vote:\nCouncilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor\nEzzy Ashcraft: Aye. Ayes: 5.\nRegular Meeting\nAlameda City Council\nMay 19, 2020\n4", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 8, "text": "CITY MANAGER COMMUNICATIONS\nNone.\nORAL COMMUNICATIONS, NON-AGENDA\nNone.\nCOUNCIL REFERRALS\n(20-335) Consider Sending a Letter to Alameda County Requesting Assistance in\nProtecting Essential Workers, Especially Grocery Store and Retail Drug Store\nEmployees during the COVID-19 Pandemic. (Councilmember Vella)\nCouncilmember Vella gave a brief presentation.\nMayor Ezzy Ashcraft stated safeguards are in place, but more could be done; the letter\nis well stated; an upcoming testing facility would provide the opportunity for essential\nworkers.\nCouncilmember Vella moved approval of authorizing the City Manager to send a letter\non City letterhead with whichever Councilmembers that would like to sign in support of\nthe referral.\nCouncilmember Oddie seconded the motion, which carried by the following roll call vote:\nCouncilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor\nEzzy Ashcraft: Aye. Ayes: 5.\nCOUNCIL COMMUNICATIONS\nNone.\nADJOURNMENT\n(20-336) There being no further business, Mayor Ezzy Ashcraft adjourned the meeting\nat 12:01 a.m. in memory of Anto Aghapekian\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nRegular Meeting\nAlameda City Council\nMay 19, 2020\n5", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 9, "text": "The agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nRegular Meeting\nAlameda City Council\nMay 19, 2020\n6", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 10, "text": "MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL\nTUESDAY- - -MAY 19, 2020- 7:01 P.M.\nMayor Ezzy Ashcraft convened the meeting at 7:12 p.m.\nROLL CALL -\nPresent:\nCouncilmember Daysog, Knox White, Oddie, Vella\nand Mayor Ezzy Ashcraft - 5. [Note: The meeting was\nconducted via Zoom]\nAbsent:\nNone.\nAGENDA ITEMS\n(20-337) Recommendation to Authorize the City Manager to Negotiate and Execute a\n$310,000 Agreement with Creative Build, Inc. to Operate a Day Center and Safe\nParking Program for Individuals Experiencing Homelessness Funded through the\nHomeless Emergency Aid Program.\nThe Community Development Analyst gave a brief presentation.\nVice Mayor Knox White moved approval of the staff recommendation.\nCouncilmember Oddie seconded the motion.\nUnder discussion, Councilmember Daysog stated that he is not convinced the parking\nprogram is a good use of funds.\nMayor Ezzy Ashcraft stated Council is modeling what will be done after the successful\nmodels of other cities; safe parking will have a registration process, be supervised, and\nhave resources available.\nOn the call for the question, the motion carried by the following roll call vote:\nCouncilmembers Daysog: Abstain; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor\nEzzy Ashcraft: Aye. Ayes: 4; Abstentions: 1.\n(20-338) Recommendation to Create an Alameda Strong Community Relief Fund to\nProvide Grants or Other Types of Relief to Small Businesses, Non-profits and\nResidential Renters that have been Negatively Financially Impacted by the COVID-19\nPandemic.\nThe Economic Development Manager gave a presentation.\nMayor Ezzy Ashcraft inquired whether the 13% fee listed in the staff report is a typo, to\nwhich the Economic Development Manager responded in the negative.\nThe Economic Development Manager concluded the presentation.\nSpecial Meeting\nAlameda City Council\n1\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 11, "text": "Councilmember Oddie inquired whether the applicant will be the tenant for the rent\nportion of the item; whether there is no other obligation for the tenant to pay rent for the\nparticular dollar amount.\nThe Economic Development Manager responded in the affirmative; stated tenants may\ncurrently be two months in arrears; the grant will only pay up to one month.\nCouncilmember Oddie inquired whether a tenant will still owe $500 should they receive\n$2,500 but the cost of rent is $3,000, to which the Economic Development Manager\nresponded in the affirmative.\nCouncilmember Oddie inquired whether a discussion was had related to publicly traded\ncompanies being excluded from the Strong Community Relief Grant.\nThe Economic Development Manager responded the current item clarifies points made\nfrom Council, Downtown Alameda Business Association (DABA) and West Alameda\nBusiness Association (WABA) regarding amounts; stated staff will exclude publicly\ntraded companies.\nCouncilmember Oddie inquired whether someone would be eligible for multiple grants,\nto which the Economic Development Manager responded in the negative.\nMayor Ezzy Ashcraft inquired the reason franchisee holders would be excluded from the\nprogram.\nCouncilmember Vella inquired whether a sole proprietor would be eligible for the same\namount as a business with 25 to 50 employees, to which the Economic Development\nManager responded in the affirmative.\nIn response to Councilmember Vella's inquiry, the Economic Development Manager\nstated instances of families with children assisting the business will take a draw versus\npaying each member individually.\nCouncilmember Vella inquired the basis for the $2,500 amount for residential tenants.\nThe Economic Development Manager responded the amount is based on average rent\nin Alameda.\nCouncilmember Vella inquired whether or not the amount is based on the number of\ntenants living on a given property.\nThe Economic Development Manager responded the amount is up to $2,500.\nIn response to Councilmember Vella's inquiry, the Economic Development Manager\nstated if rent is $1,300, the award will only be $1,300.\nSpecial Meeting\nAlameda City Council\n2\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 12, "text": "Councilmember Vella inquired whether landlords will be able to apply for the small\nbusiness grant as well as being paid via rent relief.\nThe Economic Development Manager responded landlords will not be paid through rent\nrelief unless a tenant within their building is qualified; noted the relief is only for\nresidential rent; stated landlords are not listed as a qualifier even though they have\na\nbusiness license.\nVice Mayor Knox White inquired the process for including sole proprietors working out\nof their home with a 50% income loss.\nThe Economic Development Manager responded sole proprietors working out of their\nhome typically are not able to continue working with no source of income; stated there is\nlittle difference between sole proprietors and those working out of their home, which\ncauses no reason for exclusion; noted Council requested staff to return with a higher\namount and many people have requested 50% loss.\nMayor Ezzy Ashcraft stated a home based business does not have the overhead of a\ncommercial business; there are federal programs which may be applied for related to\nmortgage assistance; inquired whether the Community Relief Fund will be used for\nmortgage assistance.\nThe Economic Development Manager responded the fund includes operating costs and\nis for their business.\nMayor Ezzy Ashcraft inquired how the City will leverage its resources.\nThe Economic Development Manager responded staff is spending a lot of time and not\nusing consultants to help with program development.\nMayor Ezzy Ashcraft inquired whether Working Solutions is the only available choice to\nadminister the fund.\nThe Economic Development Manager responded that she has tried to find other similar\nfirms; stated the report timeline had a quick turnaround.\nMayor Ezzy Ashcraft inquired how non-profits are represented.\nThe Economic Development Manager responded non-profits were not included.\nCouncilmember Daysog inquired whether entire household income data will be used for\npayments, or will the data be provided solely from the leaseholder; inquired how the City\ncan account for household income.\nSpecial Meeting\nAlameda City Council\n3\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 13, "text": "The Community Development Director responded an upcoming staff report will discuss\nhow Community Development Block Grant Programs (CDBG) funds will be\nincorporated; stated staff will contract with Building Futures to run the program; Building\nFutures ran a similar program before; staff will return with the response to properly\ndefining a household.\nCouncilmember Oddie inquired whether the CDBG funds will be subject to the 13 to\n15% administrative charge.\nThe Community Development Director responded Council has independently approved\nthe small business/COVID-19 grant relief program; stated staff will be bringing a rent\nrelief program; the two programs in combination add up to a $1.2 million funding\ncommitment by the City; the community can then help match or exceed the funding.\nCouncilmember Oddie inquired whether a landlord, who is also a property management\nfirm, would be eligible for funding.\nThe Economic Development Manager responded a property management firm would be\neligible for funding.\nExpressed support for creation of funds to assist the community to raise needed money\nfor residents and businesses, and splitting the funds to allow potential donors to donate\nto a residential fund and a separate business/non-profit fund; stated confidential\ninformation should not be made public: Ron Mooney, Alameda.\nStated his business as a massage therapist has been affected by COVID-19 inquired\nwhether he can return to work in a chiropractor office: Felix Diaz, Alameda.\nMayor Ezzy Ashcraft noted the website for the Alameda County Public Health\nDepartment (acphd.org) has updated information about which businesses are open.\nCouncilmember Daysog stated that he appreciates that the staff report includes\nCommunity Development Block Grant (CDBG) funds.\nVice Mayor Knox White inquired how quickly the community fund can be setup.\nThe Economic Development Manager responded staff hopes to have the program setup\nby the end of the week.\nVice Mayor Knox White stated that he would like more information related to separate\nfunds; separate funds should be the result of conversations with the business\ncommunity; expressed concern about sole proprietors receiving funding; stated that he\nwould like to ensure the proposal is providing a solution and continuing the viability and\nstrength of community business districts; expressed concern about the shift towards\nmaking loss of money a threshold; stated some businesses will receive the $7,500 and\nnever return due to loss of too much money; some businesses have struggled and only\nSpecial Meeting\nAlameda City Council\n4\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 14, "text": "lost 20%; the funding opportunity could be a lifeline that allows the business to continue;\na lot of work has gone into the program; the 13 to 15% administrative cost is not\nunheard of and is standard for managing funds; expressed support for implementing the\nprogram and begin to receive donations from the community.\nMayor Ezzy Ashcraft stated there is a fiscal duty to explore more than one option for\nadministering funds; 13 to 15% for administrative costs might be standard; questioned\nhow much administration the project requires.\nCouncilmember Oddie stated the administrative fee is large; noted the rates could be\nlowered to help all businesses, tenants and non-profits; stated landlords are business\npeople; another $300,000 should be added to the grant program; the fund is about\ninvesting and can be the difference between going out of business and surviving; the\nbusinesses generate sales tax and pay workers; many home based businesses have\nrecurring expenses not related to their mortgage; people working out of their home are\nunable to perform their job; expressed support for including assistance for sole\nproprietorships, and awarding more grants out of the original $600,000; noted many\nproprietors have been left out of programs.\nCouncilmember Vella inquired whether an Alameda business could apply to administer\nthe project; stated the process should not cause an unnecessary delay; expressed\nsupport for increasing the residential portion; expressed concern about families paying\nmore in rent; stated that she would consider increasing the amount of residential\nfunding up to $3,000 or $3,500 based off of a single month's rent; some people have\nsubstantially lower rent; expressed support for helping businesses get back to work;\nstated child care businesses will need to completely change operations, which may\nimpact their ability to operate without assistance; expressed support for lowering the\naward amount for sole proprietors; stated the intent of the grant is to help as many\npeople as possible; expressed concern about giving a lot of money to one individual;\nstated an individuals' overhead is substantially less than a business which employs a\nnumber of people; noted proprietors are also included in the pandemic unemployment\nassistance and can recoup funds; expressed support for capping the number of\nproprietors able to receive funding, sole proprietors receiving up to half of the grant\naward, and only so many awards being given to sole proprietors for the first wave of\nfunding; inquired whether there is a difference in cost for administering one fund or two\nseparate funds; noted GoFundMe campaigns have received push back from business\nassociations; expressed concern about separating funds; stated it is easier to have one\nfund be administered.\nMayor Ezzy Ashcraft stated the model of other cities keeping the funds separate should\nbe followed; separate funds respects the donor; expressed support for negotiating the\nadministrative fee, and allowing donors to have a say where money is placed; stated\nthat she has difficulty with the in-home sole proprietor; there is a difference between\nbeing home-based sole proprietor and a sole proprietor that is not home-based; Council\nis trying to help the business districts, including non-profits, and should give thought to\nhow many applications will be received; expressed support for increasing the rent award\nSpecial Meeting\nAlameda City Council\n5\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 15, "text": "amount, which helps both the tenant and landlord, and shifting the percentage of the\nfund amounts; expressed support for 50% going towards small businesses, 25%\ntowards renters and 25% towards non-profits; stated many non-profits serve the\ncommunity in many ways; expressed concern about transferring applicants from the\ngrant program into the Alameda Strong program; stated the impression of giving a head\nstart may be inferred; inquired whether Council should consider a minimum time that a\nbusiness has been established.\nThe Community Development Director stated staff has provided recommendations for\npercentage breakdowns with input from the business community; the percentages will\nnot be needed should the funding be separated.\n(20-339) Councilmember Vella moved approval of adding 2 minutes speaking time for\nall Councilmembers.\nVice Mayor Knox White seconded the motion, which carried by the following roll call\nvote: Councilmembers Daysog: Abstain; Knox White: Aye; Oddie: Aye; Vella: Aye; and\nMayor Ezzy Ashcraft: Aye. Ayes: 5.\n***\nThe Economic Development Manager stated staff has not recommended applications\nbe transferred to the new fund; staff has recommended a GoFundMe be setup ahead of\ntime.\nMayor Ezzy Ashcraft expressed concern about losing donors without the option to\ndelegate; stated a solution needs to be found.\nCouncilmember Vella expressed support for two funds; inquired whether non-profits will\nbe included in the fund with residential or small businesses.\nThe Community Development Director responded non-profits will have their own fund at\n20%.\nCouncilmember Vella stated there will be three funds.\nMayor Ezzy Ashcraft stated small businesses have huge needs; it is possible donors\nmight provide funding generally and not specify a fund.\nCouncilmember Vella inquired whether a general $100 donation would be distributed\nbased off the percentage breakdown, to which the Economic Development Manager\nresponded in the affirmative.\nMayor Ezzy Ashcraft inquired whether a non-general donation could be delegated to a\ndifferent percentage breakdown, to which the Economic Development Manager\nresponded in the affirmative.\nSpecial Meeting\nAlameda City Council\n6\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 16, "text": "for the last round, but it can be considered this round.\nCouncilmember Oddie expressed concern about one fund receiving nothing; stated rent\npayments will go toward property owners; tenant funds will be used to pay rent;\nexpressed concern about a complicated process for splitting funds and the complicated\nprocess becoming costly; stated that he is unsure.\nMayor Ezzy Ashcraft stated the item should progress forward and is not terribly\ncomplicated; other charity organizations perform these types of actions on a regular\nbasis; people are generous; restaurants are providing assistance even at a loss; people\nwant to donate to the fund.\nSpecial Meeting\nAlameda City Council\n7\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 17, "text": "Councilmember Oddie inquired whether there is support to awarding more grant money.\nMayor Ezzy Ashcraft questioned whether Council could wait until the budget hearing to\ndecide and whether the decision is needed to move the Alameda Strong item forward.\nCouncilmember Oddie noted the item is not on the agenda for the budget; stated the\nawardees will be announced by the end of the week; expressed concern about a delay\nin getting money into the hands of businesses.\nThe City Manager stated staff has provided options: 1) the item can be continued to\nfollow the budget meeting scheduled for tomorrow; 2) staff can return on June 2 to\ndiscuss adding money to the Alameda Strong fund.\nCouncilmember Oddie inquired whether it is possible to continue the discussion of\naugmenting the grant fund to the May 20th budget meeting, while moving forward with\nthe Alameda Strong Community Relief Fund.\nThe City Attorney responded Council may continue the agenda item; stated Council\nmay provide direction at this meeting, but still continue the entire item to the May 20th\nbudget meeting.\nMayor Ezzy Ashcraft stated that she would like to find a way to move forward on the\nAlameda Strong Community Relief Fund.\nVice Mayor Knox White stated Council may provide direction tonight to move forward\nwith the community fund and delay the action on funding relief until the May 20th budget\nmeeting; the formal vote would occur May 20th.\nThe City Attorney stated staff recommends not bifurcating the item into smaller pieces\nto continue the item; Council may take votes on the item at this meeting, but allow the\noption to reverse at the May 20th budget meeting.\nCouncilmember Vella expressed support for taking up the conversation about potentially\nputting more money into the grant program with the budget discussion, and launching\nthe project; stated the City can give money later, but would focus on getting others to\ncontribute now, which might reduce the need for more funds from the General Fund;\nexpressed concern about a complex administration process; stated that she will defer to\nstaff about the number of funds; noted the option of one fund being earmarked by\ndonors is a way to create less administrative complications; questioned whether\ndifferent non-profits will only give to related entities; stated there is value to non-profits\nhaving their own fund; expressed support for an Alameda Business with experience in\nadministering any public funds being considered to provide assistance.\nThe Community Development Director stated staff is able to continue moving the project\nforward and incorporate any decision regarding funding provided at the May 20th budget\nmeeting.\nSpecial Meeting\nAlameda City Council\n8\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 18, "text": "Mayor Ezzy Ashcraft expressed support for moving the item forward at the current\nmeeting.\nCouncilmember Oddie expressed support for moving the item forward; stated that he\nwould like the option to consider additional funding at the May 20th budget meeting;\ninquired whether it is possible to continue the discussion.\nThe City Attorney stated the recommendation is to make a substantive motion at this\nmeeting, followed by a motion to continue the item along with the special meeting until\nthe conclusion of the May 20th budget meeting at a time certain; the special meeting will\nbe called after the budget meeting.\nCouncilmember Oddie inquired whether Council is permitted to approve portions of the\nitem or bifurcate; stated Council may approve the Alameda Strong portion and defer the\ndiscussion about additional funding to the May 20th budget meeting.\nVice Mayor Knox White stated Council has been given the direction to vote on how to\nmove forward with Alameda Strong and continue the item for future discussion at the\nMay 20th budget meeting.\nCouncilmember Oddie moved approval of providing direction to vote on how to move\nforward with Alameda Strong, and continue the item for future discussion at the May\n20th budget meeting with a recommendation for multiple funds.\nVice Mayor Knox White seconded the motion, with the following amendment: include\nrestricting grantees which have previously received Paycheck Protection Program\n(PPP) funds to ensure the City is funding those that were previously unsuccessful with\ngrant applications.\nMayor Ezzy Ashcraft inquired whether Council is providing staff the leeway to decide.\nVice Mayor Knox White responded in the negative; stated the direction is being\nprovided to restrict.\nCouncilmember Oddie moved approval of providing direction to vote on how to move\nforward with Alameda Strong and continue the item for future discussion at the May 20th\nbudget meeting with a recommendation for multiple funds.\nVice Mayor Knox White seconded the motion, with the following amendment: include\nrestricting grantees which have previously received Paycheck Protection Program\n(PPP) funds to ensure the City is funding those that were previously unsuccessful with\ngrant applications.\nMayor Ezzy Ashcraft inquired whether Council is providing staff the leeway to decide.\nSpecial Meeting\nAlameda City Council\n9\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 19, "text": "Vice Mayor Knox White responded in the negative; stated the direction is being\nprovided to restrict.\nCouncilmember Oddie inquired whether the restriction is directed toward businesses\nthat previously received $7,500, to which the Vice Mayor responded in the negative and\nstated PPP funds.\nCouncilmember Oddie accepted the amendment to the motion; inquired whether staff is\nadministering the program.\nMayor Ezzy Ashcraft responded staff would administer the program once the payments\nare made, but the list of applicants and recipients will be administered by a firm; noted\nPPP starts as a loan that needs to be repaid unless 100% of workforce is retained for a\ncertain period of time; inquired whether receipt of PPP funds would be a negative\ncriteria.\nVice Mayor Knox White responded in the negative; stated applicants that have received\nPPP will not qualify for funds; expressed support for expanding the number of\nbusinesses and non-profits in Alameda that receive support versus allowing some\nbusinesses to receive double support and others zero support; requested clarification of\nCouncilmember Oddie's intention of the topic related to sole-proprietors and in-home\nprovider issue.\nCouncilmember Oddie expressed support for keeping sole-proprietors and in-home\nproviders as staff recommends.\nCouncilmember Vella requested a friendly amendment to the motion to limit sole-\nproprietors to 50% of the grant amount.\nMayor Ezzy Ashcraft inquired whether the amendment includes the distinction between\nsole-proprietors and in-home providers.\nCouncilmember Vella responded that she would like clarification on the distinction;\nstated the limitation will allow more awards to be provided; expressed support for\nproviding direction to staff to limit the number of awards provided.\nCouncilmember Oddie inquired whether the request is reasonable for staff; accepted\nthe friendly amendment to the motion.\nThe Community Development Director responded staff is able to execute the request;\nstated Council previously provided direction not to be the first resort for funding; policy\ndirection is helpful for staff; the restrictions for sole proprietors at a reduced formula is\npossible.\nSpecial Meeting\nAlameda City Council\n10\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 20, "text": "Councilmember Vella requested a friendly amendment to the motion to include\nincreasing the residential rent relief to $3,500 at the one month cap; inquired whether\nthe PPP is limited to larger non-profits.\nCouncilmember Oddie accepted the friendly amendment to the motion; inquired\nwhether Vice Mayor Knox White accepts the amendment.\nVice Mayor Knox White responded in the affirmative.\nMayor Ezzy Ashcraft inquired whether enough information has been provided for the\nresidential portion.\nThe Community Development Director responded staff will state: \"one month's rent, not\nto exceed $3,500.'\nOn the call for the question, the motion carried by the following roll call vote:\nCouncilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor\nEzzy Ashcraft: Aye. Ayes: 5.\nCouncilmember Oddie moved approval of continuing the discussion on whether or not\nto accept staff's recommendation to not provide additional funding for the grant program\nuntil after the budget meeting.\nVice Mayor Knox White seconded the motion with the following amendment: to continue\nthe item to the May 20th budget meeting.\nThe City Clerk stated a time-specific is needed.\nVice Mayor Knox White stated 7:00 p.m.\nCouncilmember Oddie accepted the amendment to the motion.\nOn the call for the question, the motion passed by the following roll call vote:\nCouncilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor\nEzzy Ashcraft: Aye. Ayes: 5.\n(20-340) Recommendation to Authorize the City Manager to Offer Commercial Tenants\nin City-Owned Properties a Loan Conversion and Forgiveness Assistance Program in\nResponse to the COVID-19 Pandemic.\nThe Assistant Community Development Director gave a brief presentation.\nVice Mayor Knox White stated a program will be setup with benchmarks and criteria;\ninquired the timeline for the 50% loan.\nSpecial Meeting\nAlameda City Council\n11\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 21, "text": "Alameda City Council\n12\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 22, "text": "Mayor Ezzy Ashcraft stated that she would like a reasonable period of time for\nrepayment.\nCouncilmember Vella expressed support for allowing promissory notes; stated that she\nwould like to further understand financials before COVID-19; expressed concern about\na business stating they will be effectively shut down without rent forgiveness; stated that\nshe would like to know the status of the businesses; full-time employee retention must\nbe considered; expressed support for information related to full-time employees\nreceiving benefits, capping the time at three months, the item returning to Council for\ndiscussion about any extended time needs, and understanding which businesses\ncontinued to operate in some form during the shelter-in-place; stated the program is a\nlast resort, not a bail-out; the City has a limited budget and Council should be cognizant\nof fiscal decisions; that she would like to have \"catalyst business\" defined; expressed\nsupport for understanding the potential sales tax to be brought in by businesses and\nwhether the business model will change under the new continued restrictions; stated the\npromissory note option helps protect the City.\nThe City Manager inquired whether Councilmember Vella intends the three month cap\nto be an additional three months from the original deferral, for a total of six months, to\nwhich Councilmember Vella responded in the affirmative.\nThe City Manager stated the item was brought to Council May 19th, in part, to allow for\nthe item to be brought back June 2nd in the event more discussion was needed.\nMayor Ezzy Ashcraft stated that she does not want to rush items that are not well\nthought out; inquired whether Council can provide detailed direction to staff.\nThe Assistant Community Development Director stated tenants are required to provide\nan extensive list of expense information in order to qualify for the program; tenants will\nalso need to provide a resiliency plan; staff recommends tenants with more than 30\nemployees and a demonstrated 30% loss be eligible for the program.\nThe Community Development Director stated Council may consider authorizing an\namount of loan conversion for staff to negotiate, as well as authorizing a set number of\ntenants for a set number of months; then, staff can apply the criteria contained in the\nstaff report combined with direction provided.\nMayor Ezzy Ashcraft stated that she is unsure how Council will consider the particular\namount of assistance.\nVice Mayor Knox White stated employees are experiencing loss of wages and jobs;\nbusinesses are seeing significant reductions; everyone is struggling and taking cuts\nduring this time; Council can show leadership; the City receives about $1 million in rent\neach month; expressed support for using the threshold of those that cannot legally use\ntheir buildings due to the health order. the length of time for the loan program to be\nbased on how long the business was impacted by the public health order, plus one\nSpecial Meeting\nAlameda City Council\n13\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 23, "text": "month, and 50% rent conversion to grants for businesses showing they retained 75% of\njobs over a one-year period; stated that he is struggling with the idea that the goal is to\ncharge people for land and buildings which are unable to be used or occupied; not\nevery business will be able to qualify for the program; Council can provide direction and\ninformation related to the deferral program; some businesses will open in the next 2 to 6\nweeks; Council should not be involved with every program decision; expressed concern\nabout the criteria reflecting Council selecting businesses which are important or\ngenerating the most money; business communities are made of different sizes and all\nare important; Council should help solve the problem and provide support.\nCouncilmember Oddie expressed support for Vice Mayor Knox White's comments;\nstated the City should be more lenient with businesses which have been shut down; the\ncap should be three months; the payments can be extended out; the cap should be\n$300,000; the program should be fair to all.\nCouncilmember Daysog expressed support for extending the cap beyond three months;\nstated recovery may not happen until the end of 2021; stated should shelter in place\norders be lifted soon, demand will still be tepid; the timeline can be between 3 to 18\nmonths.\nMayor Ezzy Ashcraft inquired whether the original cap of three months could be\nconsidered and revisited if needed; stated recovery might happen sooner than\nanticipated; Council does not currently know the magnitude and duration of the issue,\nbut can come up with a reasonable solution which can be revisited if needed.\nCouncilmember Daysog expressed support for Mayor Ezzy Ashcraft's comments.\nCouncilmember Vella stated that she would like clarification or a suggestion of an\noverall cap; expressed support for the item returning if the cap is met; noted portions of\nbusinesses could be shut down, while other portions function; expressed support for\nlooking at each businesses' resiliency plan; inquired how the total number of qualifying\nemployees was calculated.\nThe Assistant Community Development Director responded staff looked at other\nlandlord programs; stated a few tenants have multiple locations; some tenants have\nmultiple buildings.\nCouncilmember Vella stated that she would lower the employee cap to 25 or more.\nMayor Ezzy Ashcraft inquired whether a cap on the amount of rent has been decided.\nCouncilmember Oddie expressed concern about the amount being abated versus\ndeferred; expressed support for the cap to be $300,000; then, a report should be\nbrought to Council; stated more can be done if needed in three months; inquired\nwhether any tenants with under 25 employees which may qualify for the program.\nSpecial Meeting\nAlameda City Council\n14\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 24, "text": "The Assistant Community Development Director responded there are smaller\nbusinesses outside of Alameda Point; stated 25 employees is a reach for many tenants.\nCouncilmember Oddie stated the 25 employee threshold could be just for rent\nforgiveness or conversion; expressed support for assisting as many tenants as possible.\nThe Assistant Community Development Director stated not many landlords are offering\nrent abatement; the City is setting the pace by providing abatement; requested\nclarification on the threshold for allowing rent abatement.\nMayor Ezzy Ashcraft stated the City should not do something just because it can;\nCouncil should be prudent in helping people through difficult times and should be\njudicious with the criteria of who qualifies for rent abatement; expressed support for long\ndeferral programs and allowing payments to be paid at the back-end of the lease; stated\nthe criteria needs to be applied in a way that keeps areas viable; expressed support for\na program which relies heavily on deferral; stated the time can be lengthened;\nabatement should only be allowed under specialized circumstances.\nVice Mayor Knox White expressed support for rent abatement; stated Council needs to\nshow leadership and encourage others to do so; inquired whether the 90-day deferral\nand the 90-day loan conversion becomes a six month loan conversion program;\nwhether tenants still have to pay the 90-day deferral.\nThe Assistant Community Development Director responded everything is mixed in\ntogether; stated after six months, the tenant has proven that they have overcome and\nmet some of the set benchmarks; staff will offer a 50% abatement and the tenant will be\nsubject to the original deferral program.\nThe City Manager stated the original three months will be combined with an additional\nthree months; should a tenant not abate for three months, another month could be\nadded at some point; noted all six months could be wrapped into a loan.\nThe Assistant Community Development Director expressed support for the length of the\nprogram being based on the length of time the building was unusable, plus one month;\nfor having either three months or $300,000 being the cap, allowing Council to designate\nwhichever is greater or lower; stated the options allow guidelines for administering the\nprogram.\nVice Mayor Knox White expressed concern about the $300,000 cap; stated the cap will\nbe reached at 2 to 3 companies; expressed concern about approving the first seven\nbusinesses that apply, hitting the cap and needing to request more funding.\nMayor Ezzy Ashcraft inquired whether or not staff will be contemplating tenants on a\nfirst come first served basis; expressed support for an application period and process\nwith scoring criteria.\nSpecial Meeting\nAlameda City Council\n15\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 25, "text": "The Assistant Community Development Director responded the cap was considered at\n$300,000 per tenant; stated a few tenants pay $50,000 per month; the program is not\nbased on a first come first served basis; each agreement will need to be negotiated; the\ncriteria is strict and the City can offer deferrals, not abatement, in the event a tenant\ndoes not fully qualify; the applications will be looked at closely.\nMayor Ezzy Ashcraft stated the leases have high monthly rents.\nCouncilmember Oddie expressed concern about offering a blank check to every tenant\nwith a cap of $300,000; outlined monthly lease rents for various tenants.\nMayor Ezzy Ashcraft inquired whether a capped amount for a certain category could be\napplied for small, medium and large businesses; whether Council can provide direction\non the parameters.\nCouncilmember Oddie stated rent should be abated for those locked out and shut down\nfor the first three months; the second three months should be as generous as possible\nwith deferrals and loan conversion; expressed support for staff returning to Council\nwhen the $300,000 cap in proposed abatements is reached.\nMayor Ezzy Ashcraft inquired whether the proposed abatements are per tenant.\nCouncilmember Oddie responded in total.\nThe City Manager stated the $300,000 cap is for all abatements; staff will take Council\ncomments and return with 2 to 3 choices in June to allow a good program to move\nforward.\nCouncilmember Vella stated that she would like to understand the implications to\nplanned Capital Improvement Projects (CIP) at Alameda Point and other properties;\nthere is a cost associated; there are few businesses which have been truly locked out;\nexpressed support for using the budget analysis to determine which items are delayed;\nthere have been complaints related to infrastructure; investment should be in certain\ninfrastructure.\nCouncilmember Daysog stated one way to not provide a \"blank check\" to tenants would\nbe to provide benchmarks; creating a threshold will help; expressed support for catalyst\nbusinesses being included, which calculates businesses generating foot traffic or\npositive collateral effects.\nMayor Ezzy Ashcraft inquired whether comments should be submitted to allow staff to\nreturn in June.\nCouncilmember Oddie responded that he can wait until June.\nSpecial Meeting\nAlameda City Council\n16\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 26, "text": "Mayor Ezzy Ashcraft expressed support for ensuring the City is helping those in need\nand not delaying the process.\nCouncilmember Oddie moved approval of giving staff the authority to provide [tenants] a\ndeferral of any three months and up to an additional three months deferral per tenant\nwhich will be converted into a promissory note; staff will return for further Council\ndiscussion related to potential abatement without a cap.\nMayor Ezzy Ashcraft expressed support for the motion.\nVice Mayor Knox White inquired whether the motion includes staff returning in June with\nthe proposed criteria for potential conversion to 50% grant for discussion.\nCouncilmember Oddie responded June or July.\nVice Mayor Knox White seconded the motion.\nUnder discussion, Vice Mayor Knox White stated people need certainties; expressed\nsupport for the criteria to be provided sooner rather than later.\nMayor Ezzy Ashcraft inquired whether the item will return in June or after a few months.\nVice Mayor Knox White responded June or July.\nThe City Manager requested the motion be re-stated.\nThe City Clerk stated the motion is to give staff authority to provide any three month\ndeferral and up to an additional three months deferral per tenant which will be converted\ninto a promissory note; staff will return for further Council discussion related to potential\nabatement without a cap with a discussion to return regarding potential conversion to\n50% grant.\nCouncilmember Oddie stated that he is also supportive of 100% due to complete\nlockdown.\nMayor Ezzy Ashcraft stated the parameters can be left open since the item will return.\nThe City Manager inquired whether the motion includes abatement while closed down,\nplus three month with an additional three months.\nCouncilmember Oddie stated abatement has been deferred; the April, May and June\ndeferral has the option to be taken in any three months if the deferral has not been\ntaken in April, May or June; Council authorizes the City Manager to grant additional\ndeferrals on a case-by-case basis of up to an additional three months if requested,\nwhich will be converted into a promissory note; the discussion on abatement or 50%\nconversion into grants will be discussed in June or July.\nSpecial Meeting\nAlameda City Council\n17\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 27, "text": "The Assistant Community Development Director inquired whether staff will have\nflexibility in the repayment terms; noted some repayment terms might exceed lease\nterms.\nCouncilmember Oddie responded that he is open to having flexible repayment terms.\nMayor Ezzy Ashcraft stated terms may be individualized to particular business's needs;\nstaff will have the best knowledge of the needs and can negotiate; expressed support\nfor staff having flexibility.\nVice Mayor Knox White expressed concern about picking companies that are thought of\nas good.\nCouncilmember Oddie stated the use of the lease term will assist the repayment terms.\nOn the call for the question, the motion passed by the following roll call vote:\nCouncilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor\nEzzy Ashcraft: Aye. Ayes: 5.\n(20-341) Vice Mayor Knox White inquired whether a motion can be made to ensure all\nitems will be heard.\nMayor Ezzy Ashcraft responded that she could support a motion that any item which\nhas public speakers will be heard; noted some items on the regular agenda need to\nmove forward; stated that she is unsure the entire agenda will be heard.\n***\n***\nMayor Ezzy Ashcraft recessed the special meeting at 10:02 p.m. and reconvened the\nmeeting 10:20 p.m.\n***\n(20-342) Recommendation to Endorse Implementation of Temporary Street\nReconfigurations to Provide Space for Social Distancing in Response to the COVID-19\nEmergency.\nCouncilmember Oddie inquired whether the recusal requires members to be out of the\n[Zoom] picture.\nThe City Attorney responded that his recommendation would be to have\nCouncilmembers Daysog and Oddie step \"off the dais\" or off camera for the entirety of\npublic comment.\nThe City Engineer gave a brief presentation on commercial and business districts.\nSpecial Meeting\nAlameda City Council\n18\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 28, "text": "maintenance staff to create additional \"Road Closed to Through Traffic\" and additional\n\"Pedestrian Warning\" signs; 20 total installations are available and 14 are deployed;\nshould staff move forward to phase two, staff will be able to deploy the rest by early next\nweek; the intention is to place signage at primary intersections and additional\nintersections could be backfilled as the program progresses.\nVice Mayor Knox White inquired whether a determination has been made during the\npilot regarding safety being higher or lower with signage.\nThe City Engineer responded early feedback stated there was insufficient signage to\nprovide at intermediate cross streets; stated the project was deployed May 11th with\nadditional barricades and signage to begin blocking off through traffic to certain streets;\nadditional signage could be added however staff is limited by the ability to create\nsignage and the duration of the program.\nCouncilmember Vella expressed concern for issues on through streets; inquired\nwhether there have been reports of near misses or other traffic safety issues since\nimplementation.\nThe Senior Transportation Coordinator responded that some survey responses have\nyielded reports of speeding and concerns; stated that she does not recall reports of near\nmisses or reported collisions during the program.\nThe City Clerk stated public comment will take Council past the 11:00 p.m. limit; noted\nCouncil may call back recused Councilmembers Daysog and Oddie for a vote to extend\nthe meeting time past 11:00 p.m.; stated Councilmembers Daysog and Oddie may then\nre-recuse themselves and allow public comment to be heard and read into the record;\noutlined the remaining items on the agenda.\nMayor Ezzy Ashcraft stated that she would like to get to the regular agenda items;\ninquired whether certain items should be heard or if Council should proceed to a time-\nspecific.\n***\nSpecial Meeting\nAlameda City Council\n19\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 29, "text": "(20-343) Councilmember Oddie moved approval of hearing the remaining items on the\nregular agenda without a time-limit; stated that he does not know the amount of public\ncomment on remaining items.\nMayor Ezzy Ashcraft stated that she would like to complete the current item and move\nto the regular meeting agenda including the consent calendar and regular agenda\nitems.\nVice Mayor Knox White seconded the motion.\nUnder discussion, Vice Mayor Knox White expressed support for hearing the entire\nregular meeting agenda.\nMayor Ezzy Ashcraft stated that she is not willing to go past midnight; requested a\nfriendly amendment to hear the balance of the agenda and finish by midnight.\nCouncilmember Daysog expressed support for hearing the agenda and finishing the\nmeeting by midnight; stated there have been previous issues about late meetings;\nquestioned whether the public is served by Council making decisions at 12:15 a.m.\nCouncilmember Oddie stated that he will do his best to speak briefly.\nMayor Ezzy Ashcraft stated that she will not support a motion unless the meeting ends\nat midnight.\nCouncilmember Daysog expressed support.\nCouncilmember Oddie stated Council speaking time should be cut from 9 to 3 minutes.\nMayor Ezzy Ashcraft stated the current item requires more than 3 minutes.\nVice Mayor Knox White expressed support for the motion amendment with the\ncommitment to complete the West Midway Project team selection item [paragraph no.\n20-334 on the regular agenda; stated should the time reach midnight and team\nselection item is not complete, the expectation is to complete the item.\nCouncilmember Vella noted the Council Referral was cut off during a previous Council\nCommunication; stated the item is timely; expressed concern about further delaying the\nitem; stated the item should be short.\nCouncilmember Oddie made a substitute motion to approve hearing all items, speaking\nquickly, finishing by midnight and any items not finished will be continued to tomorrow's\n7:00 p.m. meeting continuation.\nVice Mayor Knox White seconded the motion.\nSpecial Meeting\nAlameda City Council\n20\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 30, "text": "The City Clerk requested clarification that the meeting will end regardless of item\ndiscussion by midnight.\nMayor Ezzy Ashcraft responded in the affirmative.\nCouncilmember Oddie stated unless there is a vote to overrule.\nOn the call for the question, the motion carried by the following roll call vote:\nCouncilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor\nEzzy Ashcraft: Aye. Ayes: 5.\nCouncilmembers Daysog and Oddie recused themselves and left the meeting.\nExpressed support for commercial slow streets that support social distancing; urged all\nforms of alternate transportation be treated equally; stated proper treatment of AC\nTransit busses are measured by three goals: safety, accessibility and operational\nperformance; urged Council to pay particular attention to bus stops and temporarily\ninstall bus bulbs or boarding islands: Robert delRosario, AC Transit.\nPublic comment read into record:\nDiscussed her experience with transportation in Alameda; expressed concern about the\nslow streets plan; stated implementation will be based on community response; urged\nsafer streets for Alameda; stated public transit is essential to reducing the carbon\nfootprint: Ingrid Ballmann, Alameda.\nUrged Council to support slow streets; stated the pilot program is limited in a number of\nways; expressed support for implementing strategies which allow small businesses to\nopen without endangering the health of customers or staff: Cyndy Johnson, Alameda.\nStated Alameda could be ranked with the best European pedestrian plazas; urged\npeople to be prioritized; discussed visuals: Pat Potter, Bike Walk Alameda.\nExpressed support for the existing slow streets; urged Council to expand the slow\nstreets project and re-configure street space in business districts to allow safe and\nseparated bike infrastructure on Park Street and Webster Street: Denyse Trepanier,\nAlameda.\nExpressed support for closing some streets to allow restaurants to use sidewalk space\nor lanes for outdoor seating; noted restaurant business is episodic; urged outdoor dining\nas a safer option; urged Council to find creative ways to allow restaurants and stores to\nopen: Olaf Faaland, Alameda.\nStated temporary street reconfigurations involve reusing traffic lanes and parking\nspaces; discussed removing parking spaces on Central Avenue and Webster Street;\nSpecial Meeting\nAlameda City Council\n21\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 31, "text": "stated Webster Street does not have a parking structure; urged the City to plan for a\nWebster Street parking structure or solution; expressed concern about partially closing\nof Versailles Avenue without advance public discussion: Jim Strehlow, Alameda.\nThe Senior Transportation Coordinator stated a recent report showed a child on a bike\nalmost hit by a speeding car at Pacific Avenue and Schiller Street; the intersection is\nwithout a barricade; a barricade is be requested at the intersection.\nVice Mayor Knox White stated that he appreciates the network map included in the staff\nreport; noted the map shows developing the program into the business portion; slower\nstreets are safer than what exists; noted a pedestrian was hit earlier in the day at a\nproperly designed intersection of Constitution Way and Buena Vista Avenue; stated\ncurrent streets are not hospitable to those walking and bicycling; expressed support for\nthe program, and prioritizing signage at every intersection; stated it is not a shelter in\nplace program, it is a social distancing program; the program is going to be needed at\nleast through the end of 2020.\nCouncilmember Vella expressed support for more signage and barricades, especially\nwhere near misses have occurred; stated the design should be as safe as possible;\nexpressed concern about limited information being provided and learning about\nprograms after-the-fact; signage and barricades are critical at pass-through traffic areas;\nthe program is related to social distancing and many people will be working and learning\nfrom home until the end of the year; the program should be continued until at least the\nend of 2020.\nMayor Ezzy Ashcraft expressed support for the program; stated that she regrets the\nlack of notification to residents; the program was brought by a series of unfortunate\nincidents; the program should be expanded over time under the Active Transportation\nPlan to allow for community input; discussed walking through town; stated residents\nsupport slowing streets; people are still sheltering in place; Council must remain aware\nof staff time; noted East Bay Regional Park (EBRPD) Board Member Ellen Corbett is\nurging cities to close streets allowing people more space to spread out and properly\nallow social distancing.\nVice Mayor Knox White moved approval of endorsing temporary street reconfiguration\nfor social distancing in response to the COVID-19 emergency, with clarification that this\nis during social distancing, not just shelter in place orders, and endorsement of moving\nforward in the spirit of Ms. Corbett's request of expanding the program on a temporary\nbasis working through the Active Transportation Program in order to address it on a\nmore permanent basis in the future.\nCouncilmember Vella seconded the motion, which carried by the following roll call vote:\nCouncilmembers Daysog: Absent; Knox White: Aye; Oddie: Absent; Vella: Aye; and\nMayor Ezzy Ashcraft: Aye. Ayes: 3; Absent: 2.\nCouncilmembers Daysog and Oddie returned.\nSpecial Meeting\nAlameda City Council\n22\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 32, "text": "Councilmember Oddie stated Council should go big on the item; noted other cities are\nproviding the program; residents will go somewhere else should Alameda not\nparticipate; expressed support for closing Park Street from Buena Vista Avenue to San\nJose Avenue every Friday and Saturday night and Webster Street from Buena Vista\nAvenue to Central Avenue; stated that he supports closing parking lots across the City\nwhere restaurants are near, such as South Shore and Alameda Landing; stated\nCalifornia Alcohol and Beverage Control (ABC) released an updated regulation allowing\nrestaurants and bars to serve customers on sidewalks, parking lots, and streets;\nAlameda should not miss out on the program; expressed concern about eating next to\nvehicle exhaust.\nCouncilmember Daysog stated residents are enthusiastic about the program; expressed\nsupport for the program; stated the program will help many businesses in commercial\nareas; expressed support for closing side streets such as Alameda Avenue between\nPark Street and Oak Street and Webb Avenue between Everett Street and Park Street.\nCouncilmember Vella stated there are several street fairs scheduled during the summer\non both Park Street and Webster Street; noted the events will not happen with\nregulations in place; expressed support for some form of special event street closure\nopportunity with closed off street sections for several days to allow for outdoor dining\nand safe foot traffic; stated there are opportunities in July or August; safe and clean bike\nparking and corrals will be needed; outdoor parking lots should be considered for\nWebster Street to allow business use.\nVice Mayor Knox White the program should be implemented as fast as possible.\nMayor Ezzy Ashcraft expressed support for the program; expressed concern about\nclosing Park Street and Webster Street on Friday and Saturday due to bus routes;\nstated those who rely on public transit need to be considered; the City can work with\ntransit partners to see what can be done related to rerouting; expressed support for\nhighlighting restaurants with an event and moving the item forward to become a\npermanent feature.\nVice Mayor Knox White moved approval of endorsing the plan with direction to staff to\nlook for opportunities to close streets in order to support business districts.\nCouncilmember Daysog seconded the motion.\nUnder discussion, Councilmember Oddie stated that he would propose an evening\nclosure to portions of Park Street and Webster Street on Friday and Saturday;\nexpressed concern about having enough space to have proper social distancing;\noutlined other cities providing similar programs.\nSpecial Meeting\nAlameda City Council\n23\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}
{"body": "CityCouncil", "date": "2020-05-19", "page": 33, "text": "On the call for the question, the motion passed by the following roll call vote:\nCouncilmembers Daysog: Aye; Knox White: Aye; Oddie: Aye; Vella: Aye; and Mayor\nEzzy Ashcraft: Aye. Ayes: 5.\nADJOURNMENT\nThere being no further business, Mayor Ezzy Ashcraft adjourned the meeting at 11:35\np.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nSpecial Meeting\nAlameda City Council\n24\nMay 19, 2020", "path": "CityCouncil/2020-05-19.pdf"}