{"body": "CityCouncil", "date": "2022-04-12", "page": 1, "text": "MINUTES OF THE SPECIAL CITY COUNCIL MEETING\nTUESDAY--APRIL 12, 2022- 5:00 P.M.\nMayor Ezzy Ashcraft convened the meeting at 5:11 p.m.\nROLL CALL -\nPresent:\nCouncilmembers Daysog, Herrera Spencer, Knox White,\nVella, and Mayor Ezzy Ashcraft - 5. [Note: The meeting\nwas conducted via Zoom. Vice Mayor Vella arrived at 5:33\np.m.]\nAbsent:\nNone.\nWORKSHOP\n(22-239) Workshop to Address City Council Priorities and Strategic Planning\nMarie Knight, Knight Leadership Solutions, gave a Power Point presentation facilitating the\nworkshop and Council provided input.\n***\nA recess was called at 6:38 p.m. and the meeting was reconvened at 6:55 p.m.\nMs. Knight continued the presentation facilitating the workshop with Council providing input.\nThe Workshop Summary is attached an incorporated herein by reference.\nORAL COMMUNICATIONS\n(22-240) Josh Altieri, Alameda Housing Authority, provided a Housing Authority update.\nADJOURNMENT\nThere being no further business, Mayor Ezzy Ashcraft adjourned the meeting at 8:51 p.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nSpecial Meeting\nAlameda City Council\nApril 12, 2022", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 2, "text": "ALAMEDA\nCity of Alameda\nCity Council Strategic Planning Workshop\nFollow-Up Report\nPrepared by:\nMarie Knight\nMunicipal Resource Group, LLC\nApril 2022\nMRG\nPost Office Box 561\nWilton, California 95693\n916-261-7547\nwww.Solutions-MRG.com", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 3, "text": "MRG\nI. BACKGROUND\nThe City of Alameda reached out to MRG for assistance with planning and facilitating a Strategic\nPlanning Workshop for the City Council. MRG Consultant Marie Knight, Owner of Knight\nLeadership Solutions, met with the City Manager Eric Levitt and Mayor Ezzy Ashcroft to discuss\ntheir needs and a plan moving forward. After this initial meeting MRG was engaged for this event\nand Marie Knight was engaged to facilitate the workshop.\nIn preparation for the workshop, Ms. Knight conducted the following activities: (1) Multiple\nplanning meetings with the City Manager, some of those meetings also included the Assistant\nCity Manager and Human Resources Director, to obtain background information and discuss their\ngoals for the workshop in order to prepare the agenda for the Workshop. Ms. Knight interviewed\nfour of the five City Councilmembers in advance of the workshop. (Scheduling conflicts prevented\nan interview with the fifth member of the Council.) All interviews were conducted virtually via\nzoom and lasted on average 45 minutes. The Councilmembers were asked the three questions\nwith respect to the five current City Council Priorities. All were asked to provide candid, honest\nfeedback in return for anonymity, and were assured that any comments made would be shared\nin general manner and not attributed to any one person. The Councilmembers were asked the\nfollowing questions with respect to the five existing City Council Priority Areas:\n1. On a scale of 1-5 (5 being close to full achievement) - -What do you believe to be the status\nof achieving the goal and why?\n2. On a scale of 1-5 - -How is the staff doing in this area?\n3. Is there anything related to the priority area that you feel we should either Start doing,\nStop Doing, or Continue and why?\n4.\nOther than these priority areas, what are three other \"Top of Mind\" issues you have going\ninto this workshop?\nAfter the interviews, Ms. Knight discussed the comments received with the City Manager and\nfinalized the agenda. Based on comments received during the interview process, there was some\nconsensus from the Council that it would be helpful if some of the following information was\ncovered during the workshop:\nThe Roles and Responsibility of the City Council and Staff\nCreating better communication between Councilmembers, and consensus building\nReview the Council Priority Areas and creating more defined goals for the future.\nThe City Manager approved the final agenda as well as the power point presentation that Ms.\nKnight would utilize during the workshop.\nCity of Alameda\nPage 2\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 4, "text": "MRG\nII.\nSUMMARY OF COMMENTS RECEIVED FROM COUNCIL INTERVIEWS\nFor each of the five Council Priority Areas, the summary below outlines areas of consensus and\ncommon ground among the Councilmembers interviewed as well as additional individual\ncomments.\nCommon Ground: These are comments that were shared by several of the Councilmembers\nHow can we get Council to work together more as a body - instead of individual voices?\nCouncil rules of conduct were enacted 3 years ago, but some are not abiding by them.\nThere is not a good understanding of the Council/Manager relationship.\nSelf-awareness and self-reflection is lacking with respect to how some Councilmembers are behaving.\nStaff is not treated well, at times there is a \"toxic\" \"hostile\" environment created by Council. staff are\nleaving due to how they are treated.\nCouncil Priorities are too broad, open to multiple interpretations with no specific outcomes identified.\nWe need meaningful goals and measures.\nClimate change and sea level rise is a huge issue and not well understood in the community. We need\nto do more to educate the community. We have a good staff team leading this.\nCouncilmembers are worried about staffing challenges as we ramp up for the future needs. It is\nunsustainable having people do more with less long term.\nStaff has risen to the occasion during Covid and taken the brunt of things. Trying to keep good staff\non controversial projects is difficult, there is burn out with the number of public meetings.\nThere is concerned about the unfunded liability - pensions growing, this will impact service delivery -\na plan is needed.\nCouncil meetings are not productive or enjoyable.\nThe City has an amazing staff - small and mighty, what they get done is amazing, however, there is\nconcern that they are over committed with workload.\nThe City Manager should be the one who prioritizes staff work, not the Council.\nWe need to streamline our processes - get out of our own way.\nAdditional Thoughts made by individual Councilmembers:\nWe need to model behavior needed from the community i.e.. - Drought tolerant landscape at City\nFacilities.\nWe struggle with housing and city long term planning, and unique challenges at Alameda point.\nCommunity safety should be in every sense of the word - low crime rate, safe streets - we are close\nto being there, have safe parks - don't sit back and rest on our laurels.\nWe are coming to a place where we have made promises about funding certain things and the funds\nmay not be there - difficult conversations will need to take place.\nWe need more of a plan for providing services and support to businesses, how can they be supported\nwith marketing etc. ?\nCity of Alameda\nPage 3\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 5, "text": "MRG\nCouncil needs to get out of the way - sometimes we appear to be antagonistic towards business.\nWe need to get away from the \"project of the moment\".\nLivable is different throughout the city- neighborhoods needs are different - where are the walkable\n-\nlivable needs like preschools etc. don't design to push everyone to one spot.\nAt times staff culture is to make policy- they need to bring policy to Council.\nEconomic Development efforts and team could be stronger.\nWe need good communication within the organization and City Manager needs to know what is going\non in the community -internal communication needs to improve, and we need to discuss what meets\nthe threshold that the Council should be informed.\nCouncil priorities are used to determine what can come before Council, this is wrong, a\nCouncilmember should be allowed to bring any issue forward.\nWould love to see more creative approach to business retention.\nNot in favor of establishing Council priorities, goals or objectives - staff will tell the council what they\nneed.\nWe are often in the weeds too much as policy makers.\nDuring Covid, would have liked to have seen more cohesion and uniformity related to outdoor dining.\nAt times we struggle as we see ourselves as tiny bedroom community, yet we provide full services,\nthere is tension around those things.\nStrategic Planning Workshop - April 12, 2022\nCity Council Attendees: Mayor Marilyn Ezzy Ashcraft, Vice Mayor Malia Vella, Councilmember\nTony Daysog, Councilmember Trish Herrera Spencer, Councilmember Kohn Knox White\nCity Staff Attendees: City Manager Eric Levitt, Assistant City Manager Gerry Beaudin,\nCity Attorney Yibin Shen, City Clerk Lara Weisiger\nMRG Consultant and Facilitator Marie Knight\nThe Mayor opened the meeting, introduced the purpose for the workshop, introduced the\nfacilitator, and then turned it over to the facilitator Ms. Knight. The Following is a summary of\nthe various exercises and discussions throughout the workshop. Attachment A is the Power Point\npresentation the facilitator used to guide the workshop discussions.\nCity of Alameda\nPage 4\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 6, "text": "MRG\nTop of Mind Issues (slide 2 of Attachment A)\nMs. Knight started the workshop reviewing the agenda, as well as some of the \"Rules\" for the\nworkshop. She then asked the Council for their \"Top of Mind\" issues and concerns. Each\nCouncilmember and staff were allowed to enter 5 comments into the ap Mentimeter.com on\ntheir phone. The results are in the diagram below. All comments are anonymous, and those\ncomments/words in the diagram below that are larger than others indicate that more people\nentered in the same comments.\nWhat are your Top of Mind Issues?\nbart to sf at alameda pt\npublic swimming pool\ncommunity safety\nreduce crime\ncity council meetings\nclimate change\ntheft\ncrime on cars\ndevelop businesses\ncrime traffic\nsafety\nfire\ntransportation\novercrowding\nwelfare\ntube traffic\ncollaboration\nfully-staffed apd\nhistorical\nhousing crisis\ngoal oriented\nleadership\nsave historic areas\nmaintain historic center\nhousing affordability\nbusiness sustainability\nmore housing alameda pt\nOverview of Best Practices, Roles, and Responsibilities for Effective Public Governance (Slides\n6-26 on Attachment A)\nMs. Knight led a discussion related to effective public governance, the role of the City Council,\nthe challenges of being an elected official. She reviewed the information gathered during the\npre-workshop interviews with the Council, and the benefits of seeking Mutual Purpose as an\nelected body.\nMs. Knight also led a discussion on the \"90/10 Rule\". City employees are hired with a job to do,\nand generally 90% of their time is focused on that job. Depending on capacity, there may only\nbe room for an additional 10% of new projects and initiatives. In some cases, staff may be at or\nover capacity and have no room for additional projects.\nCity of Alameda\nPage 5\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 7, "text": "MRG\nMs. Knight and Assistant City Manager Gerry Beaudin provided examples of priorities or projects\nwhere, although the work falls into the job description of a staff member, they may already be\nat or over their capacity with their current workload to take more on. Thus, in order to ensure\nthat there is capacity to more a new project or initiative forward there are questions that the\nCouncil should be asking of staff, and information staff should be providing as new projects,\ninitiatives, and needs arise:\n(1) How does this relate to the Council's Priorities/Goals?\n(2) What is the capacity of the staff to take this on?\n(3) What are the resources available to move this forward?\n(4) Will something else have to be put on the back burner to make this a priority?\n(5) What is the impact vs effort?\nIt was also discussed that it is critical to keep in mind that workload overload, among other things,\ncan negatively affect the culture and environment and ultimately the ability to recruit the best\nand the brightest in today's job market.\nPicture the Future of Alameda (Slides 28-32 on Attachment A)\nDuring this exercise Council and Staff were asked to think about the future of the City. What is the vision\nof the future that the Council and Staff should be striving towards? All were asked to fill in a diagram\nthat asked for:\n(1) A Headline - 5 years from now, what do you want the frontpage story to be about Alameda?\n(2) Some of the supporting information to the story\n(3) Provide a few quotes about the headline they would like to hear from others\n4) Talk about what would need to change to make this happen.\nThe following are the responses to this exercise:\nHeadline: 2027 Point in Time Count finds only 24 individuals living unsheltered in Alameda!\nSubtext: The City Council in 2022 laid the groundwork, formulated policies, and followed through\nto achieve this result which was made possible by the hard work of the dedicated City staff\nQuotes: \"We made life changing and lifesaving decisions\" \"Alameda was a good steward of the\nfunds we granted it to reduce homelessness\"\nWhat would have to change to achieve this? Keep doing what we are doing, keep funding\nstreams flowing. Focus on funding\nCity of Alameda\nPage 6\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 8, "text": "MRG\nHeadline: West Alameda has it all!\nSubtext: The bike/pedestrian bridge is underway, Housing is built, multimodal commitment,\nHousing jobs\nQuotes: \"Best place to live\" \"Alameda is California's blueprint for Housing\" \"Alameda is a model\nfor housing - how to have it all\" \"Alameda is bridging the old and new\"\nWhat would have to change to achieve this? RHNA #'s, Backbone infrastructure, City Council\nConsensus, Bring in More partners, Bike Ped bridge, Policies, CARP Commitment organizational\nchange\nHeadline: Crime is down, Alameda is in the top 10 safest cities in California!\nSubtext: City/State has to address crime.\nQuotes: \"I can feel safe walking outside\" \"I don't have to worry about waking up in the morning\nhand having my car stolen\" \"Part 1 and Part 2 Crimes are down\"\nWhat would have to change to achieve this? Council, County and State will need to work\ntogether to address crime\nHeadline: Alameda ranked the most livable inclusive city in the world!\nSubtext: by focusing on people centered goals, Alameda has become carbon-negative while\naddressing affordability, mobility, and safety. Due to its focus on outcomes rather than\nmaintaining the status quo, City meets the needs the residents say re most important\nWhat would have to change to achieve this? Agreed upon Goals and Vision. Commitment to\nprioritizing effective outcome solutions. Realigning of budget and projects to goals\nHeadline: West Alameda Bart Station to San Francisco ok'd!\nSubtext: New BART station good for environment and traffic and regional and local economic\nwellbeing.\nQuotes: \"Alameda Point Multi-modal transit dreamland!' \"Ferry, Bart!\" \"Now we can build even\nmore housing at Alameda Point- Bust the Navy Cap!\"\nWhat would have to change to achieve this? Organizational commitment\nCity of Alameda\nPage 7\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 9, "text": "MRG\nBased on the Headlines, several Aspirational Themes for the Future emerged:\nTransportation\nSafety\nLivability\nInclusive\nEconomic Well Being\nHousing at all Levels\nGoals and Objectives: (Slides 35 - 38 on Attachment A)\nMs. Knight led a discussion about goals and objectives outlining whose responsibility it is to set them,\ntheir purpose in guiding the work of the organization, and how to make them more specific and SMART.\nStrategic Planning Workshops in the Future (Slide 39 on Attachment A)\nMs. Knight led a Group Discussion regarding the timing of future planning workshops related to the\nestablishment of Council Goals, as well as the methods and means preferred by the Council to receive\ninformation and updates on major goals, projects, and initiatives.\n(1) In the future when should Strategic Planning Workshops take place?\nCouncil Consensus:\nThese workshops should take place every two years coinciding with the most recent\nelection and would be held by the end of February following the election.\nDuring the \"off year\" when there will not be a formal workshop, the City Manager should\ndo an annual update on the Council Priorities/Goals noting accomplishments from the\nprevious year and workplans for the coming year at a regular City Council Meeting.\n(2) In between these annual meetings, what are the methods and means the City Council prefers\nstaff uses to communicate movement in the priority/goal areas?\nCouncil Consensus:\nThe City Manager should utilize the bi-weekly Council Update memo to communicate\nprogress and milestones.\nCity of Alameda\nPage 8\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 10, "text": "MRG\nThe City Council Priority Summary Report (which is currently posted online, and is sent to\nthe Council occasionally, however not regularly) should be revised in the following ways\nin order to provide the Council more clarity on the status of the projects and projected\ncompletion dates:\n(1) Create a separate column indicating anticipated completion dates\n(2) Create a separate column that identifies the objectives for the coming year,\n(noting that many projects are long term)\n(3) Some of the priorities may need to be broken up into multiple sections with\nshorter term goals for easier tracking purposes.\nReview of the existing five Council Priority areas (Slides 40-45 on Attachment A)\nThe remainder of the workshop was dedicated to a discussion related to the existing five Council Priority\nareas. (1) Preparing Alameda for the Future (2) Protecting Core Services (3) Supporting Enhanced\nLivability and Quality of Life (4) Encouraging Economic Development Across the Island (5) Ensuring\nEffective and Efficient Operations\nMs. Knight started the discussion with a review of the five current Council Priorities. (During this\ndiscussion it was noted that using the word \"current\", as it is on slide 40, to refer to the Council Priority\nAreas could be construed to mean that the currently seated City Council agreed to/developed these\nPriority Areas, which is not the case. Thus, in order to avoid further confusion, they will be referred to\nthe \"existing five\" Council Priority Areas.) Ms. Knight question posed several questions to the Council\nrelated to these five areas:\n(1) Are these areas still relevant?\n(2) If not, Why? What is missing?\n(3) If they are, how do we make them more specific?\nDiscussion ensued as to how these priorities came to be, how they are used in the Referral Process, how\neach one is very broad and can be interpreted to mean a variety of things, and what are the\nmeasurement metrics and indicators that will show success? In general, there was consensus that each\npriority area needed to be more specific with success indicators.\nCity of Alameda\nPage 9\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 11, "text": "MRG\nWhat Does Prepare for the Future of Alameda mean?\nStarting with this first Priority Area, Ms. Knight led a discussion asking the Council what this means to\nthem, and what would be indicators that this was achieved? The following responses were received:\nBalanced Budget while addressing the unfunded liability\nHousing at all levels\nClimate Action Plan in action\nDigital Divide is addressed along with equity access to computers and equipment\nIncreased and improved recreation facilities\nImproved infrastructure\nMore reliance on public transportation\nElimination of rolling blackouts\nFurther, from this discussion came the suggestion that possibly there needed to be a separate Priority\nArea related to Climate Change. Through a brainstorming process, an example of a future goal in this\narea could include the following:\nGoal: Prepare Alameda Climate for the Future Now: By focusing on policies that will ensure the\nelimination of greenhouse gas emissions through the mitigation and adaptation to sea level rise\nand groundwater inundation.\n***Due to several technical issues throughout the evening, the full agenda was not realized and there\nwas not sufficient time to discuss each of the other four Priority Areas\nNext Steps\nWith the departure of the City Manager and Assistant City Manager in the next several weeks, Ms.\nKnight suggested the following next steps:\nAs discussed earlier in the evening, the Council should plan to have another Strategic Planning\nWorkshop in early 2023 after the November 2022 election.\nCity of Alameda\nPage 10\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 12, "text": "MRG\nIn the meantime, Council should be looking at the existing five priority areas and begin to think\nabout the questions posed, and be ready to address these at the next workshop with the newly\nseated Council.\n(1) Are these areas still relevant?\n(2) If not, Why? What is missing?\n(3) If they are, how do we make them more specific?\nCity of Alameda\nPage 11\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 13, "text": "MRG\nATTACHMENT A\nFacilitator's Power Point is included in the meeting materials here: https://alameda.legistar.com/\nLegislationDetail.aspx?ID=5541437&GUID=0AC9E162-20CE-4D87-9E2B-7D3E955A218D&Options=&Search:\nCity of Alameda\nPage 12\nCouncil Strategic Planning Workshop", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 14, "text": "MINUTES OF THE CONTINUED APRIL 5, 2022 CITY COUNCIL MEETING\nTUESDAY- -APRIL 12, 2022--8:50 P.M.\nMayor Ezzy Ashcraft convened the meeting at 8:51 p.m.\nROLL CALL -\nPresent:\nCouncilmembers Daysog, Herrera Spencer, Knox White,\nVella, and Mayor Ezzy Ashcraft - 5. [Note: The meeting\nwas conducted via Zoom.]\nAbsent:\nNone.\nREFERRAL\n(22-241) Consider Directing Staff to Bring the Rent Program \"In-House\" to the City Attorney's\nOffice. (Mayor Ezzy Ashcraft and Vice Mayor Vella)\nMayor Ezzy Ashcraft and Vice Mayor Vella gave a brief presentation.\nCouncilmember Knox White inquired whether staff is being asked to return with information,\nincluding cost and location, to which Mayor Ezzy Ashcraft responded in the affirmative.\nCouncilmember Knox White moved approval of the referral to direct staff to return by late\nsummer with a plan for bringing the rent program in house in a smooth and amicable fashion.\nVice Mayor Vella seconded the motion.\nUnder discussion, Councilmember Daysog stated either tenants or landlords initiate actions; the\nrange of issues surround housing; legal issues might speak to having the City Attorney's office\nadminister the program, but the starting point is always some kind of housing issue; keeping the\noperation as it is currently seems more efficient; he would prefer to have the matter return in a\nyear; he will not support the referral; he is not convinced the status quo is broken.\nMayor Ezzy Ashcraft stated Council is directing staff to come back with a proposal.\nCouncilmember Herrera Spencer inquired whether the matter would return in June, to which\nCouncilmember Knox White responded by the end of the summer.\nCouncilmember Herrera Spencer stated since Council is dark in August, it would probably be in\nJuly; expressed concern about asking staff to respond by the end of summer given the\ndiscussion tonight about everything staff is already doing; stated that she does not see the issue\nas the greatest priority the City is facing; questioned whether staff at City Hall West would be\nunder the City Attorney's office, which is at City Hall; stated that she will not support the referral\nand she has concerns; related services are offered through the Housing Authority.\nIn response to Mayor Ezzy Ashcraft's request, the City Attorney stated that his office would take\nCouncil direction and be happy to do the work; the matter can be brought back by the end of\nsummer.\nCouncilmember Knox White stated that he checked with staff prior to the meeting to ensure the\ndirection would not conflict with other work.\nContinued April 5, 2022 Meeting\nAlameda City Council\nApril 12, 2022", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "CityCouncil", "date": "2022-04-12", "page": 15, "text": "Vice Mayor Vella stated the motion is clear that staff would come back with recommendations;\nthe City Attorney's office already works very closely with rent staff.\nCouncilmember Herrera Spencer expressed concerns about staff time and other referrals.\nMayor Ezzy Ashcraft noted Councilmembers Daysog and Herrera Spencer did not support\ncontinuing the other referrals to tonight.\nCouncilmember Knox White stated referrals addressing tradeoffs was raised earlier, but has not\nbeen discussed; when the referral returns, the City Attorney can provide an update on how the\nproposal would be done and Council can decide at that time.\nOn the call for the question, the motion carried by the following roll call vote: Councilmembers\nDaysog: No; Herrera Spencer: No; Knox White: Aye; Vella: Aye; and Mayor Ezzy Ashcraft: Aye.\nAyes: 3. Noes: 2.\nADJOURNMENT\nThere being no further business, Mayor Ezzy Ashcraft adjourned the meeting at 9:05 p.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nContinued April 5, 2022 Meeting\nAlameda City Council\nApril 12, 2022", "path": "CityCouncil/2022-04-12.pdf"}
{"body": "GolfCommission", "date": "2022-04-12", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF SPECIAL MEETING\nTuesday, April 12, 2022\n1\nCALL TO ORDER\nChair Downing called the special meeting to order at approximately 6:3 p.m. via\nteleconference\nROLL CALL\nPresent:\n(Via teleconference) Chair Ed Downing, Vice Chair Claire\nLoud, Commissioner Kaiwin Su, Commissioner John Kim and\nCommissioner Robert Lattimore\nAbsent:\nNone\nStaff:\n(Via teleconference) Recreation and Parks Director Amy\nWooldridge, Umesh Patel, Tracy Craig and Zac Wald of\nGreenway Golf\nAlso Present:\nNone\n2\nAPPROVAL OF MINUTES\nMinutes of March 8, 2022, were approved unanimously with one correction\n3\nORAL COMMUNICATIONS\nNone\n4\nCOMMISSION COMMUNICATIONS\nNone\n5\nWRITTEN/ORAL REPORTS\n5-A\nBeautification Program and Junior Golf Club\nNone\n6\nAGENDA ITEMS\n6-A Review and Make a Recommendation on the Corica Park Fire Tower Design\n1\nGolf Commission Minutes - Tuesday, April 12, 2022", "path": "GolfCommission/2022-04-12.pdf"}
{"body": "GolfCommission", "date": "2022-04-12", "page": 2, "text": "Tracy Craig of Greenway Golf gave a timeline of when the fire tower was vacated and\nwhen Greenway approached the City regarding renovation as well as a timeline of how\nthe project has progressed with the City regarding amendments of the lease.\nZac Wald of Greenway Golf explained that the Design Review Committee is a subset\nof the Planning Board. He was brought on board with Greenway to coordinate this\nproject. The designer for this project is April Phillips, who designed the newest\nAlameda waterfront park.\nMr. Wald explained that Greenway hired engineers to make sure the building was\nsustainable, and it was determined that the building is structurally sound. The\nrenovation is planned to be done by Fall 2022. Mr. Wald proceeded through the\nBeautification Plan which was attached to the agenda.\nCommissioner Lattimore asked if there was a plan for the interior, and Mr. Wald\nanswered not at this time.\nCommissioner Loud asked if the existing wall on Island Drive is remaining and if the\nexisting fence still remaining on the second hole side. Mr. Wald stated that the\nexisting wall will remain and will be painted on the Greenway side but will not on the\nroadway side and the fence will be cleaned up and will later determine if the fence\nmight be removed depending on several factors. Commissioner Loud then asked if\nthe gardens will be open to the patrons of the golf course as well as the general public\nand Mr. Wald stated that has not been evaluated as yet. Ms. Craig added that is what\ntype of input they are looking for. Mr. Patel added that this a beautification project and\nthe intention is not opening it to the general public but may occasionally open it for a\ncommunity gathering.\nCommissioner Loud asked if the garden was going to be irrigated with potable or non-\npotable, and Mr. Patel responded that it will be non-potable, following the path the golf\ncourse already uses.\nChair Downing asked if the artwork on the windows will be on the inside or the outside,\nand Mr. Wald explained that it would be on the inside.\nChair Downing then asked what the asphalt will be covered with, and Mr. Wald stated\nthat it would be decomposed granite that is compacted and on top of that, would be\nraised planters.\nChair Downing asked what the cost of the project would be, and Mr. Wald stated that\nhe did not know. Chair Downing shared his concern regarding this as construction on\nthe north course has stopped. Mr. Patel stated that the two projects are not\nconnected. Greenway plans to complete this project on time.\nAmy Wooldridge stated that the next step for their recommendations would be brought\nto the Planning Board, which is scheduled for May 9, 2022, for review by the public\n2\nGolf Commission Minutes - Tuesday, April 12, 2022", "path": "GolfCommission/2022-04-12.pdf"}
{"body": "GolfCommission", "date": "2022-04-12", "page": 3, "text": "Commissioner Loud made a motion not to recommend to the Planning Board at this\ntime, and Chair Downing seconded the motion. The motion passed unanimously.\n7\nOLD BUSINESS\n7-A\nFacility and Renovation Report by Greenway Golf\nUmesh Patel stated that they have implemented new procedures regarding frost and\nweather delay notifications as well as notifications regarding aerification, as the golf\ncourse will be closed until 1:00 PM with reduced rates on those days. There will be\nabout six days through this year and will be posted in the near future.\nVice Chair Loud asked about sand bottles on the carts, and they will be available\nshortly.\nChair Downing asked about update on the North Course construction, and Mr. Patel\nresponded there is no update at this time.\nChair Downing asked about stocking the pro shop, and Mr. Patel stated that Shawn\nShelby is working on it.\nChair Downing asked about the liquor license and beverage service, and Mr. Patel\nstated they are working on the best way moving forward.\n7-B\nJim's on the Course Restaurant Report\nTom Geanekos stated that 2022 sales numbers are up similar to pre-pandemic and\ncould possibly surpass. The price of food has gone up substantially. Staffing has\nbeen an issue, and hopefully will be solved by summer with bringing staff to work over\nthree months from other countries, which they have been doing previously. Labor\ncosts have also risen, so there will be a price increase. The beverage cart will\ncontinue to run. He also stated that the wanted to thank the community for their\nsupport over the last two years.\n7-C\nRecreation and Parks Director Report\nNone\n8.\nITEMS FOR NEXT MEETING'S AGENDA - May 24, 2022\nFacility and Renovation Report by Greenway Golf\n3\nGolf Commission Minutes - Tuesday, April 12, 2022", "path": "GolfCommission/2022-04-12.pdf"}
{"body": "GolfCommission", "date": "2022-04-12", "page": 4, "text": "Jim's on the Course Restaurant Report\nRecreation and Parks Director Report\n9.\nANNOUNCEMENTSIADJOURNMENT\nThe meeting was adjourned at approximately 7:45 p.m.\nThe agenda for the meeting was posted seven days in advance in compliance with the\nAlameda Sunshine Ordinance, which also complies with the 72-hour requirement of the\nBrown Act.\n4\nGolf Commission Minutes - Tuesday, April 12, 2022", "path": "GolfCommission/2022-04-12.pdf"}