{"body": "PublicArtCommission", "date": "2019-04-15", "page": 1, "text": "MINUTES OF THE PUBLIC ART COMMISSION\nREGULAR MEETING OF Monday, April 19, 2019\nCOUNCIL CHAMBERS, CITY HALL\n2263 SANTA CLARA AVENUE - 6:00 PM\nCONVENE:\nChairperson Daniel Hoy called the meeting to order at 6:02pm\nROLL CALL:\nPRESENT: Commissioner Mark Farrell, Commissioner Adam Gillitt, Commissioner Liz Rush,\nChairperson Daniel Hoy\nABSENT: Commissioner Sherman Lewis\nSTAFF PRESENT: Economic Development Manager Lois Butler and Economic Development\nAnalyst Amanda Gehrke\nMINUTES:\nA motion to approve the minutes was made by Commissioner Gillitt and seconded by Commissioner\nFarrell. The motion carried 4-0.\nAGENDA CHANGES AND DISCUSSION:\nNone\nORAL COMMUNICATION:\nNone\nREGULAR AGENDA:\nAmanda Gehrke gave a presentation summarizing potential public art programs for Commission\nprioritization.\nCommissioners asked clarifying questions.\nCommissioner Farrell: What percentage of developers are contributing to the Public Art Fund vs.\ninstalling their own art?\nGehrke: I need to look back and determine the percentage.\nCommissioner Farrell: In regard to the Call for Pre-qualified artists, in what way are developers\noverwhelmed, and why don't they just write a check?\nGehrke: Developers are navigating a complicated approvals process, the Call for Pre-Qualified artists\nwould give them a tool to solve a problem.", "path": "PublicArtCommission/2019-04-15.pdf"}
{"body": "PublicArtCommission", "date": "2019-04-15", "page": 2, "text": "Minutes of the Public Art Commission\nRegular Meeting\nMonday, April 19, 2019\nButler: To date, most developers have chosen to do artwork onsite. We can discuss further during the\ndiscussion section.\nCommissioner Farrell: Should we be looking for and contributing locations?\nGehrke: This should be part of the input into the location selection process. We will cast a wide net,\nincluding public input.\nCommissioner Gillitt: How far along in the process will we know if their developers will do onsite or in-\nlieu?\nButler: It depends on the developer; we will have conversations with each.\nCommissioner Gillitt asked: Do they have to commit to paying in or doing something onsite (in-lieu)\nwhen they get their building application?\nButler: Yes, correct.\nCommissioner Rush asked: Are they required to use all of that 1% themselves if they decide to do the\nart?\nButler: They either have to use the 1% and substantiate it, or if they don't use all of the 1% they have to\nput the rest in the Fund.\nCommissioner Rush: Are we doing any documentation (archiving) on art for the vacant mural storefront\nprogram?\nGehrke: We have not really documented these programs. These are still broad sketches of programs but\nthat is an excellent idea and we should do that.\nChairperson Hoy: You mentioned revising the Public Arts Ordinance, and other cities like Berkeley and\nWalnut Creek have gone through that. Other cities have done something like the Murals on vacant store\nfront. We wouldn't need to reinvent the wheel?\nGehrke: To clarify we are not sure where other cities are on the status of revisions, but yes other cities\nhave a small grants program. Alameda County for example has a small grants program they give out\nabout $80,000, so it is a pretty large program. City of Emeryville has a similar program but they focus on\ncommunity programing instead of just the arts. We also looked at Alameda Municipal Power\nsponsorship program. We would be borrowing from other places and making it work for us.\nChairperson Hoy: In the new RFP for Public Art is there a threshold on the fund? Let it keep growing so\nwe can do something huge?\nGehrke: No there is no threshold.\nChairperson Hoy: Did we want a subcommittee to tackle issues?\n2", "path": "PublicArtCommission/2019-04-15.pdf"}
{"body": "PublicArtCommission", "date": "2019-04-15", "page": 3, "text": "Minutes of the Public Art Commission\nRegular Meeting\nMonday, April 19, 2019\nButler: Staff is needed for subcommittees.\nGehrke: We are thinking about ways to get the Commissioners more involved with the Art Ordinance.\nGetting the word out about meetings is a great way to help, we would love to discuss that more.\nChairperson Hoy: Do we need a meeting to discuss that meeting?\nButler: We can bring that up during the discussion period.\nChairperson Hoy: Back to the vacant storefront mural program, is there any intention of having the\nbusiness association be involved in that piece?\nButler: That's part of our recommendation (WABA and DABA) to put that on the agenda, they have a\nrepresentative here.\nChairperson Hoy stated: We've seen a lot of youth culture in the arts. It seems so very important to\nwhere art is. Is there a part that just screams this is youth culture? It seems this is great for youths to get\ninvolved?\nButler: We can put that under Discussion as well.\nPublic Speaker with Clarifying Questions:\nCheryl Harawitz: I see the estimated time on the charts, do you have actual dates on when these\nprocesses will begin? General timeframe for projects?\nButler: These are all potential projects. We are discussing priorities right now, once the Commission\nselects a project we can look at the timeframe.\nPublic Speaker with General Questions: (paraphrased comments)\nTina Blaine: These questions are great, but how are we going to, besides developer funds, continue to\nseed the Public Art Fund and find other sources of funds, like the Hotel Tax Fund.\nRachel Campos: I love all these ideas including finding ways to seed more small programs so we can\npepper the island with art. Have you considered the other side of the island where we did the Anime\ndance festival, its prime for more activation? The Enterprise Park is very much off the beaten path for\nthe general public, it is not the gateway to Spirits Alley or the gateway to Bachelors' Quarters, so I think\nthat activating the other side could help out some of the developments in Alameda Point.\nPublic Comments Closed\nDiscussion Time\n3", "path": "PublicArtCommission/2019-04-15.pdf"}
{"body": "PublicArtCommission", "date": "2019-04-15", "page": 4, "text": "Minutes of the Public Art Commission\nRegular Meeting\nMonday, April 19, 2019\nCommissioner Rush brought up ongoing funding for the Public Arts Endowment. The city needs a million\nto start this, we can set aside funding. Lois Butler mentioned at this time to put a hold and discuss later\nbecause funding was not on the agenda. Commissioner Rush then moved to pause this item and move it\nto item 5 of the Staff Recommendations, it was seconded. The motion carried 4-0.\nButler clarified she made an error and the funding was on the agenda for discussion. She noted in the\nfuture this would be a separate item.\nThere was a discussion of status current art projects and where they are located.\nButler: I can commit to put together an art walk brochure, pending funding, in the next fiscal year.\nCommissioner Farrell asked if they should be contacting business owners if there are locations for\npotential art?\nGehrke: It depends on the timing of the project but we could use all the help we could get. We should\npick one thing and do it, so if we start with the Ordinance it might take longer.\nButler: That way landlords are not bombarded with calls from multiple Commissioners that cannot\ncommunicate with each other, due of the potential of having an unintentional meeting. You should look\nat sites as a group, vote on it, and then contact businesses.\nGehrke: We should broaden the net and outreach to the community.\nCommissioner Gillett suggested starting a Social Media page for community input on public art locations\nin the City.\nChairperson Hoy asked questions about timing.\nGehrke stated that we would do one thing at a time and gave examples of how long each item can take.\nHoy suggested that we start with the Small Grants program,\nGehrke stated that this program is a high staff time item as we must develop the program.\nButler indicated that we can work with the Commission on get this program underway.\nBack to revision of Ordinance: Gehrke: Most of the work will happen up front, it may take 10 months but\nmost of that work will be in the first five months.\nCommissioner Rush: What I'm hearing is that we really need to balance what we want to push forward\nand your time frame.\nGehrke: Exactly\nCommissioner Farrell: Can we talk more about what revising the Public Art Ordinance means? Is it just\nabout the percentage? How are we revising the Ordinance to encourage more funding?\n4", "path": "PublicArtCommission/2019-04-15.pdf"}
{"body": "PublicArtCommission", "date": "2019-04-15", "page": 5, "text": "Minutes of the Public Art Commission\nRegular Meeting\nMonday, April 19, 2019\nChairperson Hoy: We want more of the pot rather than onsite art.\nWhat are others forms of funding that we can discuss? What are other possible sources? Can we look at\na Hotel tax? Other than donations.\nButler: Your Commission can recommend anything. You can request TOT. It would be hard for me to\nrecommend other forms of funding, when I don't have funding for staff right now. I'm talking long term.\nCommissioner Hoy went on to ask if Lois Butler was in favor of raising the minimum for companies to\npay into the Art Funding to two percent.\nA Community member indicated that San Francisco does two percent for their capital projects and 1%\nfor private construction projects.\nButler said that would need further discussion, research and a meeting on this topic (raising the Public\nArt percentage). This item would need to go to City Council.\nButler: The Small Gants program we have done a lot of research on this.\nRush: This is a great program for our local artist.\nFarrell: If this is true and we can get this program off of the ground, I would like to start on this.\nFarrell: Thank you for putting together this report. Alameda Municipal Power is a great example. $2,000\nis too high.\nButler: If you want this to be a priority we should discuss at the next meeting. We will put together\na\nshort report.\nCommissioner: Small Grants program, I want it to be an annual program.\nHaving a Pre-Qualified Artist Pool was not a priority for the Commission.\nChairperson Hoy: I still want to hear from members of the public.\nTina Blaine: It took closer to a year and a half to two years to clarify and change the City Ordinance, it\nwas a really long process. As a person that produces a number of grants 500 is not a lot of money. She\nwould recommend $2,000 to 5,000. Regarding grants maybe next time you can let people apply for an\namount and then you can decide how much you want to give.\nCheryl Harawitz: Love the comments around increasing the amount to two percent and adding a\ndiscount to increase the fund. We also need to think about maintenance using these funds for\nmaintenance. It decreases the funds.\n5", "path": "PublicArtCommission/2019-04-15.pdf"}
{"body": "PublicArtCommission", "date": "2019-04-15", "page": 6, "text": "Minutes of the Public Art Commission\nRegular Meeting\nMonday, April 19, 2019\nWesley Warren: Agreed that the application process for funding by AMP really simple and that $500 is\nsmall amounts help to support things.\nCommissioner Farrell, I think this is a testament to Rhythmix that $500 does not help. $500 helps smaller\ngroups.\nGehrke: The public art program is the Public Art fund and all of the art that the developers install and\nthis Commission oversees. The call for Pre-qualified artists is providing a list for developers. The\ndevelopers do not need to use the list.\nA commissioner made a comment about holding our noses to make it easier.\nChairperson Hoy: Since the public does not have more to say, we can come up with our list.\nGehrke summarized:\nCommission is interested in the following:\nStart next month with Small Grant Pilot Program. Start first with a meeting next month to talk\nabout ideals about what that program would look like.\nOnce Small Grant Pilot Program up and up and running, staff will work on revising the Public\nArts Ordinance.\nCommission is not interested in the following:\nCall for Artist\nCommission is interested in the following long term:\nThe art park\nCommission is interested in the following middle term:\nIdentifying locations and Issuing an RFP\nStorefront mural program\nChairperson Hoy: Just to be clear everything other than the small arts program falls after the ordinance\nhas been revised.\nThere was further discussion on long term vs. middle term items\nChairperson Hoy: If a motion was need. No motion was need as this was a work session.\nSTAFF COMMUNICATIONS:\nButler: Community Development has moved to City Hall West, 950 West Mall Square, 2nd Floor.\n6", "path": "PublicArtCommission/2019-04-15.pdf"}
{"body": "PublicArtCommission", "date": "2019-04-15", "page": 7, "text": "Minutes of the Public Art Commission\nRegular Meeting\nMonday, April 19, 2019\nWRITTEN COMMUNICATIONS:\nNone.\nCOMMISSIONER COMMUNICATIONS:\nCommissioner Farrell: Did not know that staff had moved so, he propose that the next meeting happen\nat City Hall West.\nADJOURNMENT:\nMeeting adjournment at 7:46pm\nRespectfully submitted,\nLois Butler, Economic Development Manager/Secretary\nPublic Art Commission\n7", "path": "PublicArtCommission/2019-04-15.pdf"}