{"body": "PlanningBoard", "date": "2018-10-22", "page": 1, "text": "APPROVED MINUTES\nREGULAR MEETING OF THE\nCITY OF ALAMEDA PLANNING BOARD\nMONDAY, OCTOBER 22, 2018\n1. CONVENE\nPresident Mitchell convened the meeting at 7:00pm\n2. FLAG SALUTE\nBoard Member Teague led the flag salute.\n3. ROLL CALL\nPresent: President Mitchell, Board Members Cavanaugh, Curtis, Rothenberg, Saheba,\nSullivan, Teague.\n4. AGENDA CHANGES AND DISCUSSION\nNew board member, Rothenberg, introduced herself and shared some background on\nher experience as an architect.\n5. ORAL COMMUNICATIONS\n*None*\n6. CONSENT CALENDAR\n*None*\n7. REGULAR AGENDA ITEMS\n7-A 2018-6092\nPLN17-0600 - 1051 Harbor Bay Parkway - Design Review, Planned Development\nAmendment, and General Plan Amendment - Applicant: Arris Studio Architects for Shriji\nHospitality, Inc. The Planning Board will hold a public hearing to consider Design Review\nand Development Plan Amendment to allow a 211-room five-story hotel located at the\ncorner of Harbor Bay Parkway and Ron Cowan Parkway. The proposed project includes\na\nGeneral Plan Text Amendment to clarify the floor area ratio requirements of the Harbor\nBay Business Park. The property is located within the C-M-PD, Commercial Manufacturing\n- Planned Development zoning district.\nStaff Member Dong introduced the item and gave a presentation. The staff report and\nattachments\ncan\nbe\nfound\nat:\ntps://alameda.legistar.com/LegislationDetail.aspx?ID=3700304&GUID=F023AD00-\nA54F-4ED5-B818-5B5ED2ACD4EO&FullText=1.He: said they are asking for the board to\nnow only hold the hearing, give feedback, and continue the item to the November 13th\nmeeting. He said they received late communication from the Port of Oakland that impacts\nthe project.\nApproved Meeting Minutes\nPage 1 of 7\nOctober 22, 2018", "path": "PlanningBoard/2018-10-22.pdf"}
{"body": "PlanningBoard", "date": "2018-10-22", "page": 2, "text": "Board Member Saheba asked what the FAR is for the site.\nStaff Member Dong said there is no FAR limit for most of the business park, including this\nsite.\nStaff Member Thomas explained the development agreement that vested the FAR\nguidelines for the project site which preceded changes to the City's General Plan. He said\nthis project has a 0.8 FAR as proposed.\nBoard Member Curtis asked how guests would access the parking, saying that it looked\nquite removed from the building entrances.\nStaff Member Dong said there are pathways that connect and that he would let the\narchitect explain further in their presentation.\nBoard Member Teague said the height diagrams were confusing. He said he would like to\nsee the source material explaining the FAR issues and Council guidance.\nVijay Patel, applicant, and the project architect gave a presentation on their proposed\nproject.\nBoard Member Teague asked how people get to parking lots A-E.\nProject architect showed on the diagrams how vehicles will circulate.\nBoard Member Teague asked if there were any windows large enough to worry about bird\nsafe rules.\nProject architect said most of the windows are 6' X 8' with some large windows at the\nground floor.\nBoard Member Saheba asked for and received several clarifications about the parking\nand vehicular circulation. He to see more details on how the site would be lit.\nBoard Member Rothenberg asked about sustainable goals and construction type for the\nproject.\nProject architect said they will have rooftop solar and will use wood construction over\nconcrete podium, and may be modular construction.\nBoard Member Cavanaugh asked for more information regarding the height limits.\nApproved Meeting Minutes\nPage 2 of 7\nOctober 22, 2018", "path": "PlanningBoard/2018-10-22.pdf"}
{"body": "PlanningBoard", "date": "2018-10-22", "page": 3, "text": "Staff Member Thomas said that the development agreement allows 100' buildings, but the\nFAA overlay would be what determines heights for the site.\nBoard Member Sullivan asked how many employees would be at the facility at any time.\nThe traffic consultant said the parking demand was calculated from other hotels which\ncaptures employees and guest parking together. He said they used suburban hotels as a\nguideline.\nBoard Member Sullivan asked about safety for women parking in the satellite lots.\nThe traffic consultant said it would be more difficult to ensure because of all the\ndownlighting guidelines, but that there should not often be a need to park too far from the\nbuilding.\nBoard Member Sullivan asked why the building was so dark.\nMr. Patel said they used the latest Hilton Garden Inn designs and used some cues from\nthe business park.\nBoard Member Sullivan gave feedback on the tree selections.\nBoard Member Curtis said his concerns are the access and lighting for the parking lots.\nHe said there should be adequate lighting for people to feel safe.\nPresident Mitchell asked what environmental conservation measures are in place for the\nbuilding.\nThe project architect reiterated their intention to have rooftop solar and said they may not\nhave gotten far enough along to think about grey water or other ideas.\nPresident Mitchell said that Alameda would soon have access to recycled water and we\nshould be prepared to take advantage.\nPresident Mitchell opened the public hearing.\nTy Hudson, Unite Here, said they support the project. He said the developer has taken a\nresponsible and collaborative approach towards their future hotel workers.\nPresident Mitchell closed the public hearing.\nBoard Member Curtis said he is mostly concerned with the safety of the parking and with\npossible noise levels.\nApproved Meeting Minutes\nPage 3 of 7\nOctober 22, 2018", "path": "PlanningBoard/2018-10-22.pdf"}
{"body": "PlanningBoard", "date": "2018-10-22", "page": 4, "text": "Board Member Saheba said the site is a highly visible gateway. He said the corner has a\nlot left to be desired. He said the design is not contributing to the gateway sight. He said\nthe design feels busy and unsettling. He said there are many blank facades and that it\nfeels like it would be dated the day it opens. He said he would not support it as designed.\nBoard Member Teague said his issue is with the General Plan change. He said he would\nlike to see that issue separated out as its own item with supporting staff report before\nmoving forward. He said he is in favor of a hotel at the site. He said he would be interested\nin seeing a parking ratio that matches the other hotels in the area. He said he supports\nBoard Member Sullivan's feedback on the landscaping. He said he would not be in favor\nof moving forward until the FAR issue is resolved.\nBoard Member Sullivan suggested they notify the storage facility next door before\nconstruction starts.\nBoard Member Cavanaugh said he would like to see something built here. He said he is\nconcerned about the design and how it would be experienced as you approach from Ron\nCowan Parkway.\nBoard Member Rothenberg said she agreed with most of the design comments. She said\nthe use is appropriate but revisiting the economic plan might help them be able to solve\nthe design problems.\nPresident Mitchell said he agreed with others about the design assessment. He suggested\nthe applicant study the Site A designs to see what has been successful with the board in\nthe past. He asked whether a subcommittee with the architects would be helpful.\nStaff Member Thomas said they could set up an ad hoc subcommittee to work with the\napplicant on the design.\nBoard Member Teague made a motion to continue the item to the next meeting.\nBoard Member Curtis seconded the motion.\nStaff Member Thomas said they would come back with a gameplan on how to proceed,\npossibly with a staff report on the General Plan amendment first. He said they can re-\nnotice the project if and when the design is revised.\nBoard Member Teague said he would like to have the General Plan amendment re-noticed\nas well.\nThe motion passed 7-0.\nApproved Meeting Minutes\nPage 4 of 7\nOctober 22, 2018", "path": "PlanningBoard/2018-10-22.pdf"}
{"body": "PlanningBoard", "date": "2018-10-22", "page": 5, "text": "7-B 2018-6090\nBoard Elections\nPresident Mitchell said he spoke with Board Member Sullivan and that they both are\ninterested in being president. He said there has been a lot of turnover recently on the\nPlanning Board and he thinks he could provide some continuity. He said he would not be\noffended by whatever the board decides.\nBoard Member Curtis said that President Mitchell has done an excellent job but that the\nboard should maintain the custom of giving each member a chance to rotate through the\nchair position. He nominated Board Member Sullivan to be President. President\nMitchell seconded the motion. The motion passed 7-0.\nBoard Member Teague said he appreciated the civility of the board over the last year and\nthat President Mitchell has done an excellent job. He nominated Board Member Curtis\nto serve as Vice President. Board Member Sullivan seconded the motion. The\nmotion passed 7-0.\n8. MINUTES\n8-A 2018-6087\nDraft Meeting Minutes - May 29, 2018\nBoard Member Teague made a motion to continue the minutes because they were\nnot included in the hard packet. President Mitchell seconded the motion. The\nmotion passed 5-0-2 (Saheba and Rothenberg abstained.)\n8-B 2018-6088\nDraft Meeting Minutes - June 25, 2018\nBoard Member Teague said that on page 4 of 8 said that he had several other points he\nwould like to see reflected in the minutes.\nPresident Mitchell corrected a typo regarding the meeting start time.\nBoard Member Teague made a motion to approve the minutes as amended. Board\nMember Sullivan seconded the motion. The motion passed 5-0-2 (Saheba and\nRothenberg abstained.)\n8-C 2018-6089\nDraft Meeting Minutes - September 10, 2018\nBoard Member Sullivan corrected her comment under 7-B.\nBoard Member Sullivan made a motion to approve. Board Member Teague\nseconded the motion. The motion passed 6-1 (Rothenberg abstained.)\n9. STAFF COMMUNICATIONS\nApproved Meeting Minutes\nPage 5 of 7\nOctober 22, 2018", "path": "PlanningBoard/2018-10-22.pdf"}
{"body": "PlanningBoard", "date": "2018-10-22", "page": 6, "text": "9-A 2018-6091\nCommunity Development Department Recent Actions and Decisions\nThe staff report can be found at:\nhttps://alameda.legistar.com/LegislationDetail.aspx?ID=3700303&GUID=CA2CCFBA-\n1620-46CD-AE5C-1B3872989EAF&FullText=1\nBoard Member Teague asked for more information about the demolished garage on 1421\nSan Antonio.\nStaff Member Dong said the applicant demolished the garage without permits because it\nwas falling down and threatening an oak tree.\nBoard Member Teague said he wants to make sure that we are not encouraging people\nto demolish historically significant structures by easily granting retroactive permits.\n9-B 2018-6093\nFuture Public Meetings and Upcoming Community Development Department Projects\nThe schedule can be found at:\nttps://alameda.legistar.com/LegislationDetail.aspx?ID=3700305&GUID=7C95CD6C-\n4822-47DC-A146-FC42B2D36AF6\nBoard Member Teague said that a joint HAB/Planning Board meeting limits opportunity\nfor public comment.\nStaff Member Thomas said he would discuss the logistics with the chairs and decide which\nway to go.\n10. WRITTEN COMMUNICATIONS\n*None*\n11. BOARD COMMUNICATIONS\nStaff Member Thomas introduced a resolution honoring David Burton for his service on\nthe Planning Board.\nPresident Mitchell read the resolution.\nMr. Burton expressed his appreciation to staff. He listed some major projects and efforts\nthat happened during his tenure. He urged the board to build the city that we want, not the\ncity that we have.\nBoard members expressed their appreciation to Mr. Burton.\n12. ORAL COMMUNICATIONS\nApproved Meeting Minutes\nPage 6 of 7\nOctober 22, 2018", "path": "PlanningBoard/2018-10-22.pdf"}
{"body": "PlanningBoard", "date": "2018-10-22", "page": 7, "text": "Board Member Sullivan thanked the board for their vote of confidence and said she had\nbig shoes to fill.\n13. ADJOURNMENT\nPresident Mitchell adjourned the meeting at 8:52pm.\nApproved Meeting Minutes\nPage 7 of 7\nOctober 22, 2018", "path": "PlanningBoard/2018-10-22.pdf"}