{"body": "RecreationandParkCommission", "date": "2018-09-13", "page": 1, "text": "ALAMEDA RECREATION AND PARK COMMISSION\nMINUTES FOR REGULAR MEETING\nDATE:\nThursday, September 13, 2018\nTIME:\n7:00 p.m. Called to Order\nPLACE:\nCity Hall Council Chambers\nA video recording of the meeting may be viewed at https:llalameda.legistar.com/Calendar.aspx\nThe following are action minutes in keeping with the Sunshine Ordinance 2-91.17.\nROLL CALL\nPresent: Chair Limoges, Commissioners Pondok, Robbins and Alexander\nStaff: Amy Wooldridge, Recreation and Park Director\nExcused Absence: Commissioner Mindi Chen\nAPPROVAL OF MINUTES\nMinutes of June 14, 2018 Regular Meeting were approved as presented with one correction.\nM/S / Chair Limoges / Commissioner Pondok / all who attended meeting - 2 in favor.\nWRITTEN AND ORAL COMUNICATIONS\nDorothy Freeman of the Jean Sweeney Open Space Park (JSOSP): Gave update on the\nprogress of the park which included Boy Scout Troop 78 assisting in a successful trash clean-\nup day.\nAlameda Recreation and Park Department (ARPD) Director Amy Wooldridge oral\ncommunication: Public Works has convened a taskforce to help inform the direction and\nrecommendations of the climate plan. City Council directed the climate plan to be completed\nand adopted by June 2019. The plan will focus on both greenhouse gas emission reductions\nand adapting to climate change impacts like sea level rise. The City's parks and recreation\nfacilities may be impacted by greenhouse gas reduction efforts and/or climate change impacts,\nlike sea level rise, so we want to make sure the plan's development gains the perspective of a\nRecreation and Park Commissioner. The commitment is two 90 minute task force meetings over\nthe next 6 months, about 3 hours of reviewing other documents outside of those meetings plus\noptional attendance at three community meetings and two city council meetings.\nARPD Director Amy Wooldridge written communication: Hard Copy Memo from the City Attorney\nto the Commissioners on Political Activity regarding the election. Exhibit 1\nREPORTS FROM THE RECREATION AND PARK DIRECTOR\nARPD Director Amy Wooldridge gave report. See Exhibit 2.\nREPORTS FROM COMMISSIONERS\nChair Limoges: Met with all the new Commissioners individually. Alameda Backyard Growers,\nwhich he is a part of, had a fundraiser at the Harrison Center which he felt it was a great facility.\nHowever, he had some issues with a facility attendant staff which he reported to Dennis\nMcDaniels, Recreation Supervisor I. Attended the joint AUSD School Board/City Council\nmeeting on 9/6/18 which there were interesting conversations and topics that included a new\n1", "path": "RecreationandParkCommission/2018-09-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2018-09-13", "page": 2, "text": "demographic study with 400 new High School students over the next 20 years and a\nconsolidation discussion of AHS and EHS. Chair Limoges raised a question regarding public\nrecreation because what is demographic changes at the schools also impacts the parks. We\nneed to keep an eye on the outcome of the Lum School closure and the pool at EHS. He also\nattended the City View Skate Park Competition and fundraiser. This Saturday is the 82nd\nAnniversary of Bohol Circle and Mrs. Bonta invited all Commissioners to the Reception and\nDinner.\nCommissioner Pondok: Visited the area at the future Shipways Park, attended Corica Park\nSouth Course walking tour and has played the course a few times, attended Sweeney Park\nwalking tour and was impressed by the Pavilion. Reported the Littlejohn Park paths need work.\nDirector Wooldridge responded that both the Littlejohn pathways and basketball court will be\npaved soon.\nCommissioner Alexander: Attended JSOSP walking tour, attended the Day Camp reunion of\nwhich she said the staff did a great job. She has some ideas about getting more alumni involved\nby email using a list of previous directors. Suggested to have a monthly/bi-monthly column in\nthe Alameda Sun for more public outreach. Reported the Franklin bathrooms and drinking\nfountain have issues. Asked why are so many RAP sites are full? Director: It is due to the facility\ncapacity not staffing. Commissioner: Are the school sites an option? Director: We can explore\nthat idea but need to be aware of the Island City Kids - Girls Inc, which has after school programs\nat many of the school sites.\nUNFINISHED BUSINESS\nNone\nNEW BUSINESS\n7-A Presentation on Child and Youth Programs from Christina Bailey, Recreation Supervisor I\nChristina Bailey's presentation included information about the Woodstock Park Playground Renovation,\n6 Month to Pre-K programs; Wee Play, preschool and summer camps, school year programs; RAP,\nDrop in Parks and Playgrounds, non-school day programs and vacation camps, summer programs for\nK to 5th Grade, special events; Dance Party, Splash into Spring Egg Scramble, Starlight Movies and\nBreakfast with Santa.\nDiscussion: Commissioners and Director Wooldridge applauded Christina's efforts, dedication and\naccomplishments with the programs.\n7-B\nDiscussion on Role of Commissioners and Outreach to the Community\nDirector Wooldridge gave guidelines and a list of how the Commissioners can be valuable advocates\nfor ARPD parks and programs and how they can positively impact residents and businesses.\nCommission Discussion:\nChair Limoges encouraged the commissioners to have conversations with the public when out\nin the community for feedback to bring back to the meetings.\nCommissioner Robbins would be willing to connect with organizations to continue strong\nrelationships between service clubs and ARPD. Director Wooldridge offered to collaborate with\nCommissioner Robbins.\n2", "path": "RecreationandParkCommission/2018-09-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2018-09-13", "page": 3, "text": "Commissioner Alexander asked what the outreach with the schools is. Director Wooldridge:\nMostly emails to PTA groups, however, her goal with staff right now is to increase avenues of\nmarketing.\n7-C\nDiscuss Ideas for Marketing Campaign of Potential Park Names\nDirector Wooldridge led the discussion and updated the new Commissioners on previous discussions\non the process of naming parks.\nCommissioners discussed ideas including a contest with the public to come up with a potential list of\npark names and clarified the naming parameters.\nITEMS FOR NEXT AGENDA: Annual User fee, design review of the Alameda Point Gym new restroom.\nSET NEXT MEETING DATE: Special Meeting Thursday, October 25, 2018\nADJOURNMENT: Chair Limoges made a motion to adjourn the meeting.\nM/S / Robbins / Pondok\nAll in favor with a 4 - 0 vote.\nChair Limoges adjourned the meeting at 9:07 PM\n3", "path": "RecreationandParkCommission/2018-09-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2018-09-13", "page": 4, "text": "EXHIBIT 1\nSeptember 13, 2018\nTO:\nALL ELECTED OFFICIALS\nALL BOARD AND COMMISSION MEMBERS\nALL CITY EMPLOYEES\nFROM:\nJanet Kern, City Attorney\nSUBJECT: Memo on Political Activity by City Officers and Employees\nIn recognition of the upcoming General Municipal Election on November 6, 2018, which\nelection involves two important City ballot measures, this is a reminder that State law\nrestricts City officers and employees' use of City resources for political activities. As\nused in this memo \"political activities\" includes, but is not limited to, the support or\nopposition to the election or defeat of a candidate at the federal, state, or local level\nand/or the support or opposition to a ballot measure. This memo outlines the basic\nrules and principles governing the political activities of City officers and employees.\nPlease contact the City Attorney's Office with any questions you may have on specific\nissues.\nThe most important rule to remember is that City officers and employees may not use\npublic funds or resources, such as official City time, facilities, or other resources, for\npolitical activities. This rule, however, does not preclude the City's use of public\nresources for informational materials on City-sponsored ballot measures, including:\nPlacing a measure on the ballot.\nPreparing and distributing an objective and fact-based analysis on the effect of a\nballot measure may have on the city and those whom the city serves;\nExpressing the city's views about the effect of the measure on the city and its\nprograms, provided that the city is careful not to advocate for or against the\nmeasure's passage.\nAdopting a position on the measure, as long as that position is taken in an open\nmeeting where all voices have the opportunity to be heard.\nResponding to inquiries about the ballot measure in an objective, fact-based\nmanner.\nThere are also some guidelines on what City officers and employees should be aware\nof what they can and cannot do individually concerning political activities.\nAllowed. City officers and employees may, during their personal time:\nWork on a political campaign, attend a political fundraiser or participate in\npolitical activities at locations, such as parks or sidewalks that are open and\navailable for expression of all political viewpoints.", "path": "RecreationandParkCommission/2018-09-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2018-09-13", "page": 5, "text": "Memo on Political Activity by City Officers and Employees\nPage 2 of 3\nUse your personal funds (while observing campaign reporting rules) to make a\ncampaign contribution to a candidate or committee supporting a ballot measure.\nWith your personal (non-agency) computer or email address, engage in political\nactivities.\nProhibited. City officers and employees may not use \"city resources\", including without\nlimitation, equipment (e.g., copiers, telephones, computers, etc.), email accounts,\nsupplies, vehicles (e.g., police cars, fire trucks, and utility trucks), facilities, staff time, or\npublic money for the following:\nDistribute literature related to political activities through the City's internal mail\nsystem.\nPlace political activities related literature on employee bulletin boards, on official\nCity's web pages, including social media webpages (e.g., Facebook, Twitter,\netc.), or on other City premises.\nDuring work hours or with city resources, make public appearances speaking in\nfavor of or against a candidate or ballot measure.\nDuring work hours or with city resources, make telephone calls regarding a ballot\nmeasure or political candidate, or use City telephones or computers at any time\nto engage in such communications.\nDuring work hours or with city resources, walk precincts, draft campaign ads, or\nperform other political activities related tasks, or assign subordinates to do the\nsame.\nUse City websites or City-sponsored social media accounts for political activities,\nincluding placing any links on City websites or City-sponsored social media\naccounts that direct people to campaign-related materials, communications,\nsocial media accounts, or websites.\nSend or receive political activities-related e-mails or other such communications\nusing city resources.\nDuring work hours or with city resources, directly or indirectly urge other City\nemployees to vote for or against a candidate or vote for or against a ballot\nmeasure, including distributing campaign literature, decorating your desk or office\nwith campaign related materials, or wearing campaign buttons.\nSolicit political activities related contributions from City officers or employees.\nThis prohibition does not preclude requesting such contributions from other City\nofficers or employees if the request is part of a solicitation made to a significant\nsegment of the public that may include officers or employees of the City and no\nCity resources are used in making the solicitation.\nUse city resources, to elect or defeat a candidate or support or oppose a ballot\nmeasure.\nParticipate in political activities of any kind while in uniform. For the purposes of\nthis prohibition, a City officer or employee is in uniform any time he or she is\nwearing all or any part of a uniform that he or she is required or authorized to\nwear while engaged in official duties.", "path": "RecreationandParkCommission/2018-09-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2018-09-13", "page": 6, "text": "Memo on Political Activity by City Officers and Employees\nPage 3 of 3\nCampaign Contributions Solicited or Accepted by Appointed Officials:\nThere are certain special rules governing solicitation of political activities related\ncontributions by appointed City officials, such as members of Boards and Commissions.\nSection 84308 of the California Government Code prohibits appointed officials from\nsoliciting contributions of more than $250 from any party or participant in a proceeding\npending before the appointed official or from anyone with a pending contract subject to\nthe appointed official's approval. That section also disqualifies appointed officials from\nparticipating in decisions that involve persons who have contributed $250 or more\ndirectly to them within the past 12 months.\nSignificantly, this prohibition does not apply to members of an elected body such as the\nCity Council, unless the Council member were sitting as a member of an appointed\nbody. For example, if a Council member were appointed as the Council's\nrepresentative on a joint powers authority and a person appearing before the joint\npowers authority were seeking an \"entitlement\" from that authority and had made a\n$250 campaign contribution to the Council member within the past 12 months; the\nCouncil member would be disqualified from participating in the decision before the\nauthority.\nPenalties\nA violation of the laws related to improper political activities may result in a City official\nor employee facing criminal or civil sanctions. Misappropriation of City funds for political\nactivities may also be considered official misconduct that justifies removal of a public\nofficial from his or her office and restrict the official from holding office in the future, and\nmay be cause to discipline or discharge an employee. In addition, the conduct of City\nofficers and employees could result in fines or liability for the City. For example, the\nCalifornia Fair Political Practices Commission has fined local government agencies for\nfailing to report the use of public funds to prepare and distribute pamphlets on pending\nballot measures.\nConcluding reminder\nThis memo is intended as a general guide and is by no means exhaustive of what are\nallowed and prohibited political activities. This memo is not a substitute for legal advice.\nThe City Attorney's Office should be consulted whenever a City official or employee has\na question concerning his/her participation in political activities.", "path": "RecreationandParkCommission/2018-09-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2018-09-13", "page": 7, "text": "EXHIBIT 2\nARPD Director's Report\n09/13/18\nMastick Senior Center\nHeld a facilitated roundtable in partnership with Alameda Point Collaborative. Their\nstaff shared tips and ideas on how to deal with difficult customers.\nPickleball is booming with approximately 250 participants on the email list. Join us\nSaturdays at Lincoln Park.\nAnnual Fashion Show & Luncheon is scheduled for Thursday, September 20.\nWelcome new part-time staff member Katherine Kaldis to Mastick staff.\nNew Alameda Loop Shuttle signs with schedules are in the process of being installed\nat stops by Public Works\nAnd, simply, it is really busy at the senior center - a great thing!\nParks Maintenance\nManaging several water issues including at Atlantic & Main Soccer Field and the\nAlameda Point Multipurpose Field.\nHired a full-time Park Maintenance Supervisor, Matt Nowlen, who comes from the City\nof San Luis Obispo, working at their golf course and other experience with parks.\nRecreation Services\n105th Tennis Tournament was a success with 143 entries this year and included an\nincrease in youth participation\nNational Coastal Clean-up event will take place on Saturday, September 15 at 8:30\nam - 12:00pm. Registration will take place at the foot of Park Street and Shoreline\nDrive. Bring your gloves, buckets and cheery attitude.\nBike for the Parks will again take place on Saturday, September 29. This Sunday is\nthe last day to pre-register for the Race and receive a free dri-fit t-shirt. Help support\nyour local parks by signing up for this great event.\nLooking for volunteers for the 15th Annual Teen Haunted House. Sign -Ups are under\nway now. First planning meeting to begin on Sept. 19!\nTeen volunteer program is growing. We now have teens volunteering at the RAP after\nschool program in addition to summer programs.\n1) We are challenged with finding qualified employees to work with older teen youth\nand to work nights and weekends at facilities. Actively recruiting for both.\n2) Upcoming minimum wage increase to $12 as of January 1, 2019. City Council is\nconsidering a city-wide minimum wage increase this Tuesday", "path": "RecreationandParkCommission/2018-09-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2018-09-13", "page": 8, "text": "Administrative\nWelcome our two new Commissioners, Adrienne Alexander and Eric Robbins. I'm\nexcited with the expertise and enthusiasm that they are both bringing to this\nCommission. Commissioners introduced themselves.\nProjects\nSweeney Park\nConstruction is starting to wrap up. The play equipment is being installed right\nnow plus asphalt, more landscape and lawn and final utility connections.\nThe opening date will be announced soon and is anticipated in November to\naccommodate the landscape and lawn establishment period. ARPD will also host\none more volunteer clean-up day.\nHeld two well-attended walks through Sweeney Park.\nThere are some remaining parcels along the entire southern border of Sweeney\nPark that are still owned by Union Pacific. On Sept. 4, City Council authorized\nmoving forward with eminent domain to purchase from Union Pacific, the parcels\nneeded to complete the park. City Council also asked staff to come back in\nOctober with a budget authorization for $1.1 million to file for Immediate\nPossession.\nKrusi Park Recreation Center\nTaking the contract with Romtec for a state pre-bid building to City Council on\n10/16. The colors and materials palette will go before the Planning Board in\nOctober as well. The site work plan is being updated and will go out to bid at the\nsame time.\nCorica Park\nThe South Course is open and is getting high marks from golfers.\nThe front nine holes of the North Course is now under construction.\nThe City is working on design for a major parking lot improvement.\nPublic Access Pathways Project - Fernside and Eastshore\nThe Feasibility Study of Six Public Access Pathways on Fernside Blvd and\nEastshore Dr. is now available online at www.alamedaca.gov/publicaccess. There\nis an online survey available here as well. The report identifies existing conditions\nof the six public access pathways along Fernside Boulevard and Eastshore Drive\nand assesses what recreational uses are possible at each of the six pathways to\nthe water. The recommendation will come to the Commission after all public input\nis received.", "path": "RecreationandParkCommission/2018-09-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2018-09-13", "page": 9, "text": "Two Community Input Sessions\nSaturday, October 6 from 10am - noon\nThursday, October 11 from 6:30pm - 8:30pm\nFacilitated walk of the pathways\nSaturday, September 29 from 2pm - 4pm with the meeting point at\nLincoln Park on Fernside. [no dogs please]\nAlameda Landing Waterfront Park\nApproved by Planning Board this past Monday. It is in the third phase of Alameda\nLanding development (west of Target) and will be built by the developer and\nmaintained by ARPD. It is mostly built on a wharf and includes a small maritime\nthemed playground, picnic areas, kayak launch and storage, outdoor shower,\ngames area, seating, and a continuation of the Bay Trail. There will be a complete\nbicycle/pedestrian connection through to Estuary Park.", "path": "RecreationandParkCommission/2018-09-13.pdf"}