{"body": "PlanningBoard", "date": "2018-09-10", "page": 1, "text": "APPROVED MINUTES\nREGULAR MEETING OF THE\nCITY OF ALAMEDA PLANNING BOARD\nMONDAY, SEPTEMBER 10, 2018\n1. CONVENE\nPresident Mitchell convened the meeting at 7:00pm\n2. FLAG SALUTE\nBoard Member Sullivan led the flag salute.\n3. ROLL CALL\nPresent: President Mitchell, Board Members Cavanaugh, Curtis, Saheba, Sullivan,\nTeague.\nAbsent: Board Member Burton.\n4. AGENDA CHANGES AND DISCUSSION\nStaff Member Thomas asked to add some announcements from Staff Communications\nto the beginning of the agenda.\nStaff Member Thomas welcomed new Board Member Saheba.\nBoard Member Saheba introduced himself to the board.\nStaff Member Thomas introduced Staff Member Delucas.\n5. ORAL COMMUNICATIONS\n*None*\n6. CONSENT CALENDAR\n6A 2018-5919\nPLN16-0186 and -0187 - Alameda Point Site A - Street Names for Blocks\n6 and 7 - Applicant: Trumark Homes, LLC. The Planning Board will hold a\npublic hearing to consider two additional street names for the paseos at the\napproved residential development at Blocks 6 and 7, which are located\nbetween Coronado Avenue and West Atlantic Avenue at Alameda Point.\nThe proposed street names are Halo Lane and Starling Lane, which are\nnames of former naval ships stationed at NAS Alameda on the City's\nOfficial Street Naming List. The naming of these streets is exempt from the\nCalifornia Environmental Quality Act (CEQA) pursuant to CEQA Guidelines\nSection 15061(b)(3).\nBoard Member Teague made a motion to approve the consent calendar. Board\nMember Curtis seconded the motion. The motion passed 6-0.\nApproved Minutes\nPage 1 of 9\nSeptember 10, 2018\nPlanning Board Meeting", "path": "PlanningBoard/2018-09-10.pdf"}
{"body": "PlanningBoard", "date": "2018-09-10", "page": 2, "text": "7. REGULAR AGENDA ITEMS\n7-A 2018-5921\nPLN18-0228 - Conditional Use Permit - 1518 Park Street - Applicant: Jason\nTsang on behalf of Habana's Cuban Cuisine. A public hearing to consider\na request for approval of a Conditional Use Permit to allow an existing\nrestaurant to operate after 10:00 P.M., until 1:30 A.M., every Friday and\nSaturday night. Live or amplified music and dancing will take place inside\nthe restaurant from 7:00 P.M. until 11:00 P.M. The project site is located in\nthe C-C-T (Community Commercial, Theatre Combining) Zoning District.\nStaff Member Sablan gave a presentation. The staff report and attachments can be\nfound at:\nhttps://alameda.legistar.com/LegislationDetail.aspx?ID=3645839&GUID=18C0B906\nFEEE-41FB-93AC-2E73E76056F7&FullText=1\nBoard Member Teague asked if they can require the onsite security encourage\ncompliance with the second hand smoke ordinance.\nStaff Member Thomas said that they could add that request.\nPresident Mitchell asked how other restaurants in the area are treated.\nStaff Member Thomas said that the conditions vary in order to respond to management\nmethods and previous incidents at different businesses. He said this process began\nbecause of an APD response that uncovered their lack of a use permit.\nBoard Member Curtis asked if there would be a hearing before a permit could be revoked.\nStaff Member Thomas said they would respond to \"three strikes\" by scheduling a\nrevocation hearing with the Planning Board.\nBoard Member Sullivan asked how long they have operated without a use permit and how\nmany complaints there have been.\nStaff Member Sablan said they had issues going back to March.\nBoard Member Teague asked if the language saying that the Zoning Administrator can\nrevoke the permit was accurate.\nStaff Member Thomas said he would only take actions that are non-controversial, and that\na revocation would definitely be controversial and be scheduled for the board to hear.\nBoard Member Cavanaugh asked if the 11pm cutoff for the music was consistent along\nPark and Webster streets.\nApproved Minutes\nPage 2 of 9\nSeptember 10, 2018\nPlanning Board Meeting", "path": "PlanningBoard/2018-09-10.pdf"}
{"body": "PlanningBoard", "date": "2018-09-10", "page": 3, "text": "Staff Member Thomas said it varies by business. He said any business operating after\n10pm requires a use permit.\nJason, operator of Habanas, said the fights that happened were outside the business. He\nsaid they have been effective managing the floorplan to minimize the noise issues. He\nsaid they will hire security and strictly follows the board's conditions.\nPresident Mitchell opened the public hearing.\nDennis Owens said that sometimes the noise would keep them from being able to sleep\nat night. He said they never complained before, because they did not know there was no\npermit. He said they are still concerned about how enforcement would work, given that a\nnoise complaint would not be a high priority for APD.\nDon Swain said the neighbors want businesses to be successful, but the business had\nbeen putting loud speakers on the corner that have impacted the neighbors. He said the\ndrums are also an issue.\nMike Woltjen said the drums' low frequency carries down Webb Ave. He said he does not\nwant to hear drums after 11pm. He said he knows that living close to Park St. comes with\ncompromise, but the noise was too much.\nPresident Mitchell closed the public hearing.\nBoard Member Curtis said that compliance will be the issue. He said if there are lots of\ncomplaints, they will show up in the police logs. He said he is in favor of the permit.\nBoard Member Teague said he is familiar with this type of issue. He said he is in favor of\napproving the permit with an amendment to require the security to help enforce the second\nhand smoke ordinance.\nBoard Member Saheba said there is a precedent for this type of use permit and this\nbusiness should have a level playing field.\nBoard Member Sullivan said she would like to review the permit after six months.\nPresident Mitchell said he thinks the conditions will hopefully fix the problem and he would\nlike to give the business a chance to succeed.\nBoard Member Teague made a motion to approve the use permit with the\ncondition that the security guard be required to notify and encourage compliance\nwith the second hand smoke ordinance. Board Member Curtis seconded the\nmotion.\nApproved Minutes\nPage 3 of 9\nSeptember 10, 2018\nPlanning Board Meeting", "path": "PlanningBoard/2018-09-10.pdf"}
{"body": "PlanningBoard", "date": "2018-09-10", "page": 4, "text": "Board Member Sullivan reiterated her desire to have a review in six months.\nBoard Member Teague said he thinks six months is not enough time to know if the policy\nis working.\nBoard Member Curtis agreed.\nThe motion passed 5-1 (Sullivan opposed.)\n7-B 2018-5923\nPublic Hearing to Consider a Waterfront Plaza and Promenade\nDevelopment Plan and Design Review for Approximately 4.5 acres of the\nAlameda Landing Waterfront. An Environmental Impact Report has been\ncompleted for the Alameda Landing Project, Including the Proposed Park\nStaff Member Dong introduced the item. The staff report and attachments can be found\nat: https://alameda.legistar.com/LegislationDetail.aspx?ID=3645841&GUID=9D095822-\nDF9-448E-9991-12C5DE6BAA15&FullText=1\nSean Whiskeman, Catellus, gave an update on the project process.\nJason Victor, park designer, gave a presentation on the park design.\nBoard Member Sullivan asked how many people would be expected to use the park on a\nweekend day.\nMr. Victor said they do not have specific numbers but envision some larger events, but\nthere would not often be a densely packed space. He gave a breakdown of where parking\nfor the park would be located and phased.\nBoard Member Sullivan asked what kind of retail uses they are envisioning for the park\narea.\nMr. Whiskeman said they are required to have 5,000 square feet of commercial space and\nthat they think a couple of small restaurants would be the best way to activate the plaza.\nBoard Member Teague asked how the change in park boundaries affected the park\nacreage.\nStaff Member Thomas explained why they adjusted the property lines to accommodate\nprivately owned setbacks for the housing which was compensated for by adding in the\npocket parks and dock acreage.\nBoard Member Teague asked why the dock was part of phase II.\nApproved Minutes\nPage 4 of 9\nSeptember 10, 2018\nPlanning Board Meeting", "path": "PlanningBoard/2018-09-10.pdf"}
{"body": "PlanningBoard", "date": "2018-09-10", "page": 5, "text": "Bill Kennedy, Catellus, said that BCDC's process for approving on the water\nimprovements necessitated having the park go first and the dock second.\nBoard Member Teague raised the issue of the requirement that the project provide multiple\nspaces capable of handling major public events, and asked if the expectation would be\nthat one would still be required in the future on the Bay Ship portion of the project.\nStaff Member Thomas said that the pocket parks would not meet that requirement and\nthat if the Bay Ship portion is ever developed, the other four acres of park would have to\nbe built.\nBoard Member Curtis asked if the one small bathroom on one end of the park would be\nadequate for such a large space.\nMr. Victor said that there is a public restroom facility integrated into the dry stack marina\nnext door. He said they physically cannot build a structure on the wharf deck. He said the\nactivity would be concentrated around the plaza, which dictated the location.\nBoard Member Cavanaugh asked if there is any further information about the potential\nbridge and where it would land.\nStaff Member Thomas said the bridge, if built in this location, would be 30 to 35 feet above\nthe park and not require supports coming down onto the park. He said they are designing\nthe neighborhood with an easement that could allow a future bridge.\nBoard Member Cavanaugh asked if they can get the dock constructed as soon as BCDC\napproves the plan.\nStaff Member Thomas said they will not give building permits for the residential until the\ndock has final approval from BCDC.\nBoard Member Cavanaugh said he would like to see something other than palm trees\nconsidered in front of the residential.\nPresident Mitchell asked what the look would be around the AMP substation.\nMr. Victor said that they have been working with AMP. He said they need visibility into the\nfacility, and have gate access on the south side.\nPresident Mitchell asked how the connection through the dry stack marina would function.\nStaff Member Thomas said they path is existing and required by their permit with BCDC.\nApproved Minutes\nPage 5 of 9\nSeptember 10, 2018\nPlanning Board Meeting", "path": "PlanningBoard/2018-09-10.pdf"}
{"body": "PlanningBoard", "date": "2018-09-10", "page": 6, "text": "Board Member Saheba asked about options to address the look and circulation around\nthe substation.\nMr. Kennedy said they have made progress with AMP on design for the fence, but that\nthe feature and its limitations are a necessary evil of living on an island. He said that the\noutside of the parking lot would be where they can start doing the softscape.\nBoard Member Saheba said there was an inconsistent edge condition created where the\nbollard lighting stops near the plaza. He said there could be more light near the play area\nand bathrooms.\nPresident Mitchell opened the public hearing.\nDavid Ross said the project has left labor out of the process. He said the project should\nnot proceed without an agreement with local labor unions.\nCynthia Bonta thanked the board for supporting the naming of the park after Bohol Circle.\nPresident Mitchell closed the public hearing.\nBoard Member Teague said the argument presented for the palm trees was compelling\nand we can review that with the housing component. He said the Planning Board does not\nhave the authority to require labor agreements. He said he supports the project with\nclarifications that the pocket parks do not meet the \"large community gathering space\"\nrequirement. He echoed Board Member Saheba's comments regarding the lighting.\nBoard Member Sullivan says she is excited for the park to be completed. She said the\nscreening planting should be evergreen, not deciduous. She asked that there be money\nto maintain the granite pathways. She said they should take lessons from the children's\nplay area at South Shore.\nBoard Member Curtis echoed Board Member Saheba's comments about the lighting and\nsaid he can support the project.\nBoard Member Cavanaugh said he supports the project. He said he is unsure about the\npalm trees and likes to see native plants. He said he is concerned about the bridge.\nBoard Member Saheba said the details of the landscaping at the center planter will be\nimportant and a possible challenge. He said seating along the edges and a clear path to\nthe destination is often preferred in this type of promenade.\nPresident Mitchell said the planter is the focal point of the project and he would like to see\nsomething more interesting. He said he still does not like the acrylic surface treatments\nand would like to see a lower maintenance, more natural surface.\nApproved Minutes\nPage 6 of 9\nSeptember 10, 2018\nPlanning Board Meeting", "path": "PlanningBoard/2018-09-10.pdf"}
{"body": "PlanningBoard", "date": "2018-09-10", "page": 7, "text": "Board Member Curtis asked whether the proposed changes by President Mitchell would\nslow down the project.\nStaff Member Thomas said they have plenty of details left to iron out that he thinks they\ncan work in all the comments heard tonight. He said they have a condition that all final\ndetails are to be approved by the Director of Recreation and Parks Department.\nBoard Member Teague said he would be open to an option that keeps the space open for\nevents and flow instead of the planter.\nStaff Member Thomas summarized the proposed amendments to the resolution:\nclarify that this park only has one of the large public gathering spaces and the Bay\nShip portion would have to add one if it develops in the future; the palm trees are\nnot being approved with this project and will come back with the residential portion;\nrevise the lighting plan around the promenade, kayak area, and bathrooms; look\nclosely at the circular planter; evaluate whether the acrylic surface is the best\nchoice; use evergreen trees around the substation; work with AMP to try and make\nto round the corners of the substation; look closely at the use of synthetic grass;\nensure plenty of tot lot seating; and softening the landscape palette. He said they\ncan add these conditions and direct staff to provide regular updates.\nBoard Member Teague moved the staff recommendation with the conditions outline\nby Staff Member Thomas. Board Member Sullivan seconded the motion. The motion\npassed 6-0.\n8. MINUTES\n8-A 2018-5917\nDraft Meeting Minutes - July 9th, 2018\nBoard Member Sullivan pointed out that the last sentence under item number six\ndropped off.\nBoard Member Teague said that the Assistant City Attorney's details regarding the Guyton\nAmendment were missing.\nBoard Member Sullivan made a motion to approve the minutes with the requested\nchanges. Board Member Cavanaugh seconded the motion. The motion passed 4-0-2\n(Curtis and Saheba abstained.)\n8-B 2018-5918\nDraft Meeting Minutes - July 23rd, 2018\nBoard Member Curtis said the chart requested be provided by the Encinal Terminals\ndeveloper was never sent.\nApproved Minutes\nPage 7 of 9\nSeptember 10, 2018\nPlanning Board Meeting", "path": "PlanningBoard/2018-09-10.pdf"}
{"body": "PlanningBoard", "date": "2018-09-10", "page": 8, "text": "Board Member Curtis made a motion to approve the minutes as submitted. Board Member\nSullivan seconded the motion. The motion passed 5-0-1 (Saheba abstained.)\n9. STAFF COMMUNICATIONS\n9-A 2018-5920\nCommunity Development Department Recent Actions and Decisions\nThe staff report can be found at:\nhttps://alameda.legistar.com/LegislationDetail.aspx?ID=3645838&GUID=55950540\nC71A-4153-AOD4-892122F6E77A&FullText=1\nBoard Member Curtis asked if the backyard balcony received any concerns from the\nneighbors.\nStaff Member Thomas said he would update the board via email tomorrow.\nBoard Member Teague asked for an update on the Encinal Terminals hearing.\nStaff Member Thomas said the City Council was supportive of the road alignment the\nboard suggested and would be bringing final language back to the council.\n9-B 2018-5922\nFuture Public Meetings and Upcoming Community Development\nDepartment Projects\nStaff Member Thomas gave an updated on future agenda items. The schedule can be\nfound at:\ntps://alameda.legistar.com/LegislationDetail.aspx?ID=3645840&GUID=973A5AD\n7D91-4829-9871-14A59273BA39\nBoard Member Sullivan asked how the different hotel applications interact with each\nother.\nStaff Member Thomas said there are applications for hotels at both ends of the business\npark.\n10. WRITTEN COMMUNICATIONS\n*None*\n11. BOARD COMMUNICATIONS\nPresident Mitchell said he met with the applicant for the hotel near the ferry terminal on\nHarbor Bay. He said he joined the Climate Action Plan Taskforce.\nStaff Member Thomas explained the process for the task force.\nApproved Minutes\nPage 8 of 9\nSeptember 10, 2018\nPlanning Board Meeting", "path": "PlanningBoard/2018-09-10.pdf"}
{"body": "PlanningBoard", "date": "2018-09-10", "page": 9, "text": "President Mitchell said the plan includes money for bringing reclaimed water\ninfrastructure to the island.\n12. ORAL COMMUNICATIONS\n*None*\n13. ADJOURNMENT\nPresident Mitchell adjourned the meeting at 9:41pm.\nApproved Minutes\nPage 9 of 9\nSeptember 10, 2018\nPlanning Board Meeting", "path": "PlanningBoard/2018-09-10.pdf"}