{"body": "CivilServiceBoard", "date": "2017-10-18", "page": 1, "text": "City of Alameda Page 1\nCivil Service Board Minutes\nRegular Meeting October 18, 2017\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, October 18, 2017\n1.\nCALL TO ORDER\nThe meeting was called to order at 5:04 p.m. by Board President Batchelor.\n2.\nROLL CALL:\nPRESENT: President Dean Batchelor, Vice President Marguerite Malloy, Members Jan\nBrandt, Troy Hosmer, John Nolan, Human Resources Director and\nExecutive Secretary of the Civil Service Board, Nancy Bronstein\nSTAFF PRESENT: Chris Low, Senior Human Resources Analyst\nRobin Young, Senior Human Resources Analyst\nSabina Netto, Human Resources Analyst II\nJessica Romeo, Human Resources Analyst I\nSteven Woo, Human Resources Analyst I\nNafisah Ali, Administrative Technician Il\nAlan Cohen, Assistant City Attorney Il\n3.\nMINUTES:\nApproval of Minutes of the Regular meeting of July 12, 2017.\nVice President moved to accept the July 12, 2017 Minutes. Motion was seconded\nby Member Brandt which was passed by a 3-0 vote. (Batchelor and Nolan -\nabstained)\n4.\nCONSENT CALENDAR:\n4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND\nCLASSIFICATIONS FOR OCTOBER 18, 2017", "path": "CivilServiceBoard/2017-10-18.pdf"}
{"body": "CivilServiceBoard", "date": "2017-10-18", "page": 2, "text": "City of Alameda Page 2\nCivil Service Board Minutes\nRegular Meeting October 18, 2017\n4-A-i. ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\n(June 1, 2017 - August 31, 2017)\nAssistant City Attorney Il - Land Use\n08/16/2017\n2017-26\nAccounting Technician\n01/23/2017\n2017-19\nAdministrative Services Coordinator - AMP\n05/11/2017\n2017-15\nCombination Building Inspector\n08/31/2017\n2017-3245-01\nCrime Prevention Technician\n06/29/2017\n2017-20\nElectrical Distribution Technician\n07/13/2017\n2017-34\nGardener\n06/28/2017\n2017-21\nHuman Resources Analyst I\n06/28/2017\n2017-22\nPublic Works Supervisor - Sewers & Stormwater\n08/30/2017\n2017-2650-01\nUtility Information Systems Billing Technician\n06/26/2017\n2017-29\nPolice Officer\nRobles, Steven\n06/07/2017\n2016-55\nRodriguez, Devin\n06/07/2017\n2016-55\nWilliams, Jeremiah\n06/07/2017\n2016-55\nCook, Jacob\n06/07/2017\n2016-55\nYoung, Brandon\n06/07/2017\n2016-55\nEsteban, Steven\n06/07/2017\n2016-55\nGanuelas, Jeth\n06/07/2017\n2016-55\nRodrigues, Eric\n06/19/2017\n2016-57\nChamberlain, Matthew\n06/19/2017\n2016-57\nGatke, James\n06/19/2017\n2016-57\nSabou, Vannack\n07/12/2017\n2016-55\nSilva, Brandon\n07/12/2017\n2016-55\nMolina, Jeremy\n07/15/2017\n2016-56\nGarvey, Thomas\n07/15/2017\n2016-57\nKenerly, Lorenzo,\n07/15/2017\n2016-57\nChesney, Cody\n07/15/2017\n2016-57\nAbdoulmawla, Noor-Aldean\n07/19/2017\n2016-55\nMcCoy, Shawn\n07/19/2017\n2016-55\nSchneider, Michael\n07/19/2017\n2016-55\nMontalvan, Milagros\n07/19/2017\n2016-55\nAkin, Christopher\n07/19/2017\n2016-55\nCisneros, Augustin\n07/19/2017\n2016-55\nHernandez, David\n07/26/2017\n2016-55\nSlim, Nizar\n07/26/2017\n2016-55\nHahn, John\n07/26/2017\n2016-55\nGeddes, Joshua\n07/26/2017\n2016-55\nTrotman, Robert\n07/26/2017\n2016-55\nSicard, Jacqueline\n07/26/2017\n2016-55\nShah, Sayed\n07/26/2017\n2016-55\nWalsh, Corwin\n08/09/2017\n2016-55\nKahue, Mark\n08/09/2017\n2016-55\nArcadia-Sanchez, Cesar\n08/09/2017\n2016-57\nGonzalez, Marina\n08/17/2017\n2016-55\nAbdeljabbbar, Mohammad\n08/17/2017\n2016-55\nGonzalez, Christian\n08/17/2017\n2016-55\nWan, Christina\n08/17/2017\n2016-55\nBailey, Anil\n08/17/2017\n2016-55\nPeter, Christian\n08/24/2017\n2016-55\nGuerra, Francisco\n08/24/2017\n2016-55", "path": "CivilServiceBoard/2017-10-18.pdf"}
{"body": "CivilServiceBoard", "date": "2017-10-18", "page": 3, "text": "City of Alameda Page 3\nCivil Service Board Minutes\nRegular Meeting October 18, 2017\nHoward, Stanley\n08/24/2017\n2016-55\nSouthwell, Beau\n08/24/2017\n2017-4040-02\nDiaz-Smitherman, Julian\n08/29/2017\n2017-4057-02\nAbby, Jermaine\n08/29/2017\n2017-4040-02\n4-A-ii. ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAccounting Technician\n01/23/2017\n2016-62\nAnimal Control Officer\n02/16/2017\n2017-02\nAssistant City Attorney Il\n12/05/2016\n2016-54\nEnergy Resources Analyst\n12/27/2016\n2016-49\nFire Apparatus Operator\n07/07/2016\n2015-21PR\nIntermediate Clerk\n07/14/2016\n2016-22\nPolice Lieutenant\n08/29/2016\n2016-33PR\nPolice Sergeant\n01/19/2017\n2015-71PR\nProgram Specialist II - Clean Water\n01/23/2017\n2016-52\n4-A-iii. ELIGIBLE LIST EXPIRED/\nDATE ESTABLISHED\nEXAM NO.\nCANCELLED/EXHAUSTED\nAccountant I (Designated from 2016-45)\n05/22/2017\n2017-23\nAdministrative Technician III\n08/22/2016\n2016-41PR\nElectrical Distribution Technician\n04/17/2017\n2017-12\nFire/Building Code Compliance Officer\n05/31/2016\n2016-16\nFirefighter\n10/17/2016\n2016-61\nMaintenance Worker I (Designated from 2016-19)\n10/18/2016\n2016-60\nMaintenance Worker II\n06/14/2016\n2016-19\nMaintenance Worker II (Designated from 2016-65)\n07/24/2017\n2017-36\nPermit Technician II\n02/28/2017\n2017-09PR\nPlanner II\n07/05/2016\n2016-23PR\nPublic Works Maintenance Foreperson\n04/06/2017\n2016-65\nUtility Construction Compliance Specialist\n03/30/2017\n2017-11PR\n4-A-iv. LIST OF SPECIFICATIONS\nExisting Classification Specification Revision:\n-\nPermit Technician III\n-\nPlans Examiner\nNew Classification Specifications:\n-\nSenior Transportation Coordinator\nMember Brandt moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii.\nMotion was seconded by Vice President Malloy, which was passed by a 5-0 vote.\nItems under section 4-A-iv were pulled for further discussion. Vice President Malloy asked\nwhy the need for a driver's license was removed from the Permit Technician III\nspecification. Senior HR Analyst Robin Young answered that Permit Technician Ills are\nnot required to drive to perform their duties. Member Nolan inquired as to the time frame", "path": "CivilServiceBoard/2017-10-18.pdf"}
{"body": "CivilServiceBoard", "date": "2017-10-18", "page": 4, "text": "obtaining a driver's license on job specifications and especially liked the language on the\nPlans Examiner specification. HR Director Bronstein mentioned that it has been\ndiscussed that as job descriptions are looked at, the driver's license language will be\nupdated.\nPresident Batchelor asked that since the Plans Examiner will now be providing lead\ndirection should it be at a higher level. Senior HR Analyst Young answered that from\ntalking with the department, the Plans Examiner always served as a lead when the\nposition was filled. The position has been vacant for a while and the Building Official feels\nit is best for the organization to hire a more experienced Plans Examiner that will provide\nlead direction to the Permit Technicians. President Batchelor asked if requiring one year\nof lead direction to Permit Technicians creates a problem filling the position. Senior HR\nAnalyst Young answered that from reviewing other agencies it is not uncommon to see\nthis requirement. With regards to advancement opportunities, the candidate would have\ngained that experience as a Permit Technician III. Vice President Malloy asked if there\nare more Plans Examiner specifications in the series. Senior HR Analyst Young answered\nthat this is a standalone position. Vice President Malloy asked if increasing the experience\nto five years is supported by the market and will not be a problem. Senior HR Analyst\nYoung confirmed she does not see this as a problem.\nPresident Batchelor asked if the Plans Examiner is expected to provide lead direction to\nthe department, should the incumbent be expected to possess the Building Plans\nExaminer certificate prior to starting the position instead of obtaining it within one year of\nappointment. Senior HR Analyst Young mentioned she did not bring this up to the\ndepartment and presumes that the department wants to maintain the standard to obtain\nthe certificate within one year and the only update is the agency title providing the\ncertificate. This will also provide some flexibility if the market is tough to hire a candidate\nand allow them to receive the certification within the one year probationary period.\nVice President Malloy asked about which classifications are above and below the Senior", "path": "CivilServiceBoard/2017-10-18.pdf"}
{"body": "CivilServiceBoard", "date": "2017-10-18", "page": 5, "text": "City of Alameda Page 5\nCivil Service Board Minutes\nRegular Meeting October 18, 2017\nTransportation Coordinator series. HR Director Bronstein answered that currently there\nis only the Transportation Coordinator and the reason for adding the Senior\nTransportation Coordinator is because in the Base Reuse Department there is about $42\nmillion in grants and the work that is being done and needs to be done are at a higher\nlevel and complexity. She added that there was a study done by an outside agency on\nthe current position to see if the work being done warrants creating a higher level. The\nlower level position will remain to allow advancement and flexibility to fill in the future if\nthe complexity of work is completed, but the work being done today is at a senior level.\nVice President Malloy asked how many positions will this fill and HR Director Bronstein\nconfirmed that there will be two (2) positions. Member Nolan asked if the ferries are\ninvolved as part of the improvement project. HR Director Bronstein was not sure how\nmuch of these positions will work on the ferry system however her understanding is that\none position will focus on biking and walking and the other will focus on roads. Member\nNolan asked what will happen once the grants go away. HR Director Bronstein answered\nthat turnover will be considered or reducing the level of work.\nVice President Malloy moved to accept the specifications list on item 4-A-iv. Motion\nwas seconded by Member Brandt, which was passed by a 5-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A. Activity Report - Period of June 1, 2017 through August 31, 2017\nFULL-TIME HIRES\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n6/05/17\nAMP\nCustomer Service Representative\n6/05/17\nAMP\nUtility Information Systems Billing Specialist\n6/12/17\nFire\nFirefighter (x5)\n6/27/17\nAMP\nAdministrative Services Coordinator - AMP\n7/03/17\nPolice\nPolice Officer\n(x3)\n7/10/17\nFinance\nAccount Clerk\n7/18/17\nAMP\nUtility Information Systems Billing Technician\n7/24/17\nFinance\nAccountant I\n7/24/17\nRecreation & Parks\nGardener\n8/07/17\nAMP\nUtility Project Manager\n8/07/17\nPolice\nPublic Safety Dispatcher\n8/14/17\nRecreation & Parks\nGardener\n8/28/17\nHuman Resources\nHuman Resources Analyst I\nPROMOTIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n6/26/17\nPublic Works\nMaintenance Worker II\n7/24/17\nPublic Works\nPublic Works Maintenance Foreperson\n8/21/17\nCommunity Development\nPlanner Il", "path": "CivilServiceBoard/2017-10-18.pdf"}
{"body": "CivilServiceBoard", "date": "2017-10-18", "page": 6, "text": "City of Alameda Page 6\nCivil Service Board Minutes\nRegular Meeting October 18, 2017\nRETIREMENTS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n6/24/17\nRecreation & Parks\nPark Maintenance Worker (x2)\n6/29/17\nAMP\nUtility Info. Sys. Billing Technician\n6/30/17\nPublic Works\nConstruction Inspector\n7/22/17\nAMP\nAssistant General Manager - Energy\nResources Planning\n7/29/17\nPolice\nPolice Officer\n8/10/17\nAMP\nUtility Energy Analyst\nSEPARATIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n6/08/17\nCity Attorney\nAssistant City Attorney II\n6/08/17\nPublic Works\nMaintenance Worker II\n6/15/17\nFinance\nAccountant II\n6/21/17\nAMP\nExecutive Assistant - AMP\n6/26/17\nFire\nFirefighter\n6/27/17\nFire\nFirefighter\n6/28/17\nFire\nFirefighter\n8/03/17\nFinance\nSenior Account Clerk\n8/17/17\nPublic Works\nMaintenance Worker I\n5-B. Informational Report, June 20, 2017, Regarding the Designation of Eligible List -\nUtility Information Systems Billing Specialist, 2017-13 for Utility Information\nSystems Billing Technician vacancy, AP.7311.001\n5-C.\nInformational Report, June 27, 2017, Regarding the Designation of Eligible List -\nUtility Project Manager, 2017-07 for Electrical Distribution Technician vacancy,\nAP.7250.001\n5-D. Informational Report, July 19,, 2017, Regarding the Designation of Eligible List -\nPublic Works Maintenance Foreperson 2016-65 for Maintenance Worker II\nvacancies.\nUnder section 5-D Member Nolan was impressed that someone was found from the Public Works\nMaintenance Foreperson eligible list to fill the Maintenance Worker Il vacancies due to the change\nin salary. Senior HR Analyst Young noted that two (2) candidates were hired from that eligible list\nbut not sure if the candidates accepted a higher or lower salary compared to their current\nemployer. Member Nolan asked if there are any positions in between the PW Maintenance\nForeperson and the Maintenance Worker II. Senor HR Analyst Young answered there is not.\nMember Nolan expressed concern that Maintenance Worker I employees may not have had the\nopportunity to take the promotional exam but Senior HR Analyst Young said they did take this into\nconsideration and noted that recent vacancies were at the Maintenance Worker I level. Member\nNolan asked how many positions are in each classification (MWI, MWII and Maintenance\nForeperson). Senior HR Analyst Young made an educated guess of about four (4) employees in", "path": "CivilServiceBoard/2017-10-18.pdf"}
{"body": "CivilServiceBoard", "date": "2017-10-18", "page": 7, "text": "City of Alameda Page 7\nCivil Service Board Minutes\nRegular Meeting October 18, 2017\nthe Maintenance Foreperson position, and approximately ten (10) total between the MWI, and\nMWII.\n5-E.\nRecommendation to Revise the City's Civil Service Rules on How Candidates shall\nbe Scored, Ranked and Certified on the City's Eligibility Lists to Eliminate the\nNeed to Break Ties in Final Scores\nMember Nolan asked clarification on the recommended Civil Service Rule change and\nhow it will be applied. HR Director Bronstein explained that currently if two applicants\nreceive the same score, one of the ways to break the tie is by how soon their application\nwas received. This may leave the other candidate ranked for example number six on the\neligible list and potentially not certified to the department if only the top five names are to\nbe certified depending on the classification and number of vacancies. The rule change\nwould remove the need to break ties and certify the top five ranks instead of five names.\nHR Director Bronstein continued with an example with the Firefighter recruitment where\nthere was a tie within a tie which lead to examining further into another component to\nbreak the tie. Member Nolan asked if this happens frequently and HR Director Bronstein\nanswered that it does happen often. Senior HR Analyst Young added that the only reason\na tie break is required is because the language in the Civil Service Rules where you have\nto certify names not rank.\nMember Nolan asked if there is a rule of the list. HR Director Bronstein answered there\nis no rule of the list however Senior HR Analyst Young did add there are certain\nclassifications that have licensing requirements such as the Civil Engineer, therefore the\nfull list will be certified. HR Analyst Il Sabina Netto also explained for Police Officers,\neveryone that passes the test will be placed on the list and the department is required to\ncontact every person that is referred. Member Nolan asked how long people stay on that\nlist. HR Analyst II Netto explained those who do not pass background will receive a non-\nselect letter and their names will be removed from the list. HR Director Bronstein also\nstated that eventually the recruitment will be closed and opened again so that names are\nnot sitting on the list for a long period of time but also lists can be extended up to 18\nmonths.\nMember Nolan wanted clarification on the Civil Service Rules Section 1e of Article VII.\nHR Director Bronstein explained that this section refers to Police in that they are hired\ninitially as part-time recruit then moved into a full-time classification without having to go\nthrough a recruitment because we are paying to train them. Vice President Malloy noted\nthat to further discuss this section of the Civil Service Rules it would need to be on the\nagenda for the next meeting, which the was agreed by Member Nolan and HR Director\nBronstein.\nAssistant City Attorney II Alan Cohen recommend that if the changes are adopted, to\nupdate the Civil Service Rule revised date on the cover with October 18, 2017 date.\nMember Brandt moved to accept the changes to the Civil Service Rules. Motion\nwas seconded by Member Hosmer, which was passed by a 4-0 vote. (Malloy -", "path": "CivilServiceBoard/2017-10-18.pdf"}
{"body": "CivilServiceBoard", "date": "2017-10-18", "page": 8, "text": "City of Alameda Page 8\nCivil Service Board Minutes\nRegular Meeting October 18, 2017\nabstained)\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)\n(Any person may address the Civil Service Board in regard to any matter over which the\nCivil Service Board has jurisdiction or of which it may take cognizance that is not on the\nagenda).\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nHR Director Bronstein introduced the new HR Analyst I Steven Woo. HR Director\nBronstein also mentioned she would like to address the sentence that is missing in the\nCivil Service Rules Article VIII Section 3. She would like to clean up the language and\nbring it back to the Board in the next CSB meeting.\n8.\nCONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING\nThe January meeting was confirmed for Wednesday, January 3, 2018 at 5:00 PM.\n9.\nADJOURNMENT\nMeeting was adjourned at 5:36 p.m.\nRespectfully submitted,\nml Resources\nNancy Br\u00f3nstein, Human Director\nand\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2017-10-18.pdf"}