{"body": "RecreationandParkCommission", "date": "2017-10-12", "page": 1, "text": "ALAMEDA RECREATION AND PARK COMMISSION\nMINUTES FOR REGULAR MEETING\nRevised\nDATE:\nThursday, October 12, 2017\nTIME:\n7:00 p.m. Called to Order\nPLACE:\nCity Hall Council Chambers\nROLL CALL\nPresent: Chair Ron Limoges, Vice Chair Ruben Tilos, Commissioners Bill Delaney, Mindi Chen and Marianne\nCarter.\nAbsent: none\nStaff: Amy Wooldridge, Recreation and Park Director\nAPPROVAL OF MINUTES\nMinutes of September 14, 2017 Regular Meeting were approved by all who attended the meeting.\nM/S/C Commissioner Delaney / Vice-Chair Tilos\nAll present and who attended the September 14, 2017 Regular Meeting in favor with 4 - 0 vote\nCommissioner Carter abstains.\nWRITTEN COMMUNICATIONS\nAll Commissioners received 30 emails regarding concerns of the allocation time and space at the Alameda Point\nGym.\nNEW BUSINESS\n4-A\nOverview of Alameda Park Rules and Regulations\nARPD Director Amy Wooldridge presented the report which included the park rules about bicycles, skateboards,\nmotor vehicles, park hours, fishing on the Miller-Sweeney Bridge, use of alcohol, smoking and dogs on public\ngrounds. Vice-chair Tilos had requested the info regarding the cannabis concerns in and near parks. Debbie\nPotter, Community Development Director, clarified the cannabis concerns and said there will be amendments\nmade to the present Smoking Ordinance #3038 which will include cannabis, e-cigarettes and other electronic\ndevices which will go before the City Council at a Special Meeting on October 21, 2017.\nHighlights:\nCommissioner Discussion:\nCommissioner Carter: When is alcohol permitted? Response: Not permitted in parks except at certain\nRecreation Centers that are rented which would include an alcohol permit that is reviewed by the\nAlameda Police Dept. What about buildings not in the Parks but that are under ARPD such as the gym\nor Vet's Building? Director Wooldridge believes these are included but will confirm and bring back\ninformation.\n4-B Review and Recommend Adoption of the 2018 Recreation and Park User Fee Schedule\nARPD Director Amy Wooldridge gave the report on the 2018 ARPD User Fee Schedule which included\nchallenges, cost recovery and balancing the ARPD budget.\n1", "path": "RecreationandParkCommission/2017-10-12.pdf"}
{"body": "RecreationandParkCommission", "date": "2017-10-12", "page": 2, "text": "Highlights:\nProposed fee changes:\nAthletic Youth Field $4.\nLive Film Shoot - Commercial $750/hr.\nAlameda Point Gym - $115 to $150.\nPortable Toilet Fee - At cost from vendor plus admin fee.\nHarrison Center and Krusi Center - $120/hr. R / $140/hr. NR.\nAdmin fee for revising permits - $25.\nSummer bus rental - At cost from vendor plus $3.50/mile plus $20/hr.\nPrograms and Camps - 3% increase.\nNew fees:\nLive Film Shoot - Educational $250/hr.\nEstuary Synthetic Turf Adult League $700 R/per team, $800 NR/per team.\nKrusi Park Stage - $30/hr.\nRecreation Center Rental for Non-Resident Nonprofit meetings - $55/hr.\nProgram Transportation Fee - Fee determined based on cost from Vendor.\nCommissioner Discussion\nCommissioner Carter: Handed out an 8-year financial report regarding the Alameda Point Gym.\nThe cost for athletic fields for youth seems low compared to the synthetic fields or gym fees, which puts the\nburden on other youth programs. Wants to make sure one group is not charged significantly more than another\ngroup.\nVice-chair Tilos: The synthetic fields are premium fields therefore the fee is greater. Also reminded the\ncommissioners that last year they told the youth groups using the fields that it would be increased this year, so\n$4 is that increase.\nChair Limoges and Commissioner Delaney: Recalled that last year's Commission felt the youth groups had\na good argument as it would be a substantial burden for the individuals and the group.\nVice-chair Tilos: In regards to the fees, we are providing a service to Alameda. These are tax payers' dollars\nwhich is why it is best to give the lowest price possible so Alamedans can enjoy the benefits of the facilities we\nhave. It is what makes Alameda a great city.\nCommissioner Delaney: Feels comfortable that the fees are fair, some are low, but if it is good for the\ncommunity and the fee schedule is balanced, then we are doing our job.\nChair Limoges: Concerned by the amount of new people moving to the city and a lot of requests for parks.\nDoesn't particularly care about the comparisons of other cities but if we want to try for equity and whatever we\ncan do to balance fairly, that's good.\nCommissioner Carter: Are swim centers sustaining? Response: No, swim centers are extremely expensive to\nmaintain. The City pays half of the expense and AUSD pays the other half. The swim center use fees cover a\nportion of the operation costs. The fees would have to go up significantly to fully cost recover. Encinal Swim\nCenter fees went up once that facility was improved. The Emma Hood Swim Center is still in poor condition and\nthe fees have historically been kept low to compensate.\nCommissioner Carter and Chair Limoges: Can some of the fees be amended once the Recreation Facility\nAllocation Policies are revised? Response: Yes.\nCommissioner Carter: Concerned that the restrooms don't work at the Gym. Response: Public Works is\nresponsible for that project and it is next on their list to repair.\nCommissioner Motions\nCommissioner Chen: Motion made to amend the Alameda Point Gym league games and\ntournaments to both be $125/hr. for the entire facility.\nM/S/C Commissioner Chen/Commissioner Carter/Motion carried by unanimous vote: 5-0\n2", "path": "RecreationandParkCommission/2017-10-12.pdf"}
{"body": "RecreationandParkCommission", "date": "2017-10-12", "page": 3, "text": "Chair Limoges: Motion made to increase the non-resident fee for Estuary Park Synthetic Turf\nAdult League to $900/per team\nM/S/C Chair Limoges / Vice-chair Tilos / Motion carried by unanimous vote: 5-0\nVice-chair Tilos: Motion made to increase the non-resident fee for Harrison Center and Krusi\nCenter to $160/hr.\nM/S/C Vice-chair Tilos / Commissioner Delaney / Motion carried by unanimous vote: 5-0\nCommissioner Carter: Motion made to increase the Youth Organization Athletic Field resident\nfee to $5/hr. instead of proposed $4/hr.\nM/S/F Commissioner Carter / Commissioner Chen / Motion failed by the following vote. Ayes:\nCommissioners Carter and Chen - 2. Noes: Chair Limoges, Vice-chair Tilos and Commissioner\nDelaney - 3.\nCommissioner Carter: Motion made to increase the Youth Organization Athletic Field resident\nfee to $4.50/hr. instead of proposed $4/hr. Second made by Commissioner Chen. Commissioner\nCarter rescinded motion.\nCommissioner Carter: Motion made to increase Sunday Open Gym fee to $8 for 3 hours instead\nof $6 for 3 hours. Vice-chair Tilos commented that you don't get to play the whole time because it is\nthe winners that play so if you always win it is a good bargain, if not it is not a good bargain because you\nhave to wait an hour to get back on the court.\nM/S/C Commissioner Carter / Commissioner Chen / Motion carried by the following vote. Ayes:\nChair Limoges, Commissioners Delaney, Carter and Chen - 4. Noes: Vice-chair Tilos - 1.\nVice-chair Tilos made a motion that the Recreation and Park Commission adopt the 2018\nRecreation and Park Department User Fee Schedule as presented with the 4 approved\namendments and that this group reserves the right to revisit the fees once the field, swim and\nathletic facilities allocation policies are approved.\nM/S/C Vice-chair Tilos / Commissioner Delaney / Carried by unanimous vote: 5-0\nREPORTS\nA. Recreation Commission Reports\nCommissioner Chen: The Leydecker basketball court that is closest to the sprinkler is deteriorating\npossibly due to the sprinkler hitting it.\nVice-chair Tilos: Attended the golf event. Best day for golf you could imagine. Attended the Bike Ride\nwhich was well organized and a great experience\nCommissioner Carter: Attended the unveiling of the Washington Park basketball courts. Commended\nAlison Shannon of the Alameda Theatres, whose perseverance convinced the Warriors Foundation to\nredo the basketball court here in Alameda. It was an amazing project and kids had a great time at the\nunveiling.\nChair Limoges: Attended Krusi Park stage dedication. Said it is a sweet space and was a nicely attended\nevent. Toured Jean Sweeney Open Space Park (JSOSP) with Director Wooldridge which was\ninformative. Visited the Alameda Point gym to see what was going on in the building. Did the bike\nregistration at Bike for the Parks and was impressed with the ARPD team managed by Dennis McDaniels.\nMet with two AUSD board members who informed him about AUSD land that could possibly be used for\noutdoor basketball court.\nCommissioner Delaney: Attended JSOSP clean-up day which was successful as they cleaned up\napproximately two-thirds of the park.\nB. Friends of the Park Report (FOTP) by Commissioner Delaney\nPlay for the Parks golf tournament, auction and dinner which was on Monday, October 2nd. went really\n3", "path": "RecreationandParkCommission/2017-10-12.pdf"}
{"body": "RecreationandParkCommission", "date": "2017-10-12", "page": 4, "text": "well. There were 100 golfers and 125 dinner guests. Bike for the Parks was on Saturday, October 7, 2017\nand there were 465 riders. Commended Gene Oh and ARPD for all of their hard work. FOTP raised\n$40,000 from these two events.\nCongratulated Vice-Chair Tilos on his recent engagement. Vice-chair Tilos said he proposed under the\nMagnolia Tree at Longfellow Park, which is his favorite park.\nC. Recreation and Parks Director Report\nMastick Senior Center\nMastick's 30th Annual Thrift Shop Fashion Show and Luncheon took place on Thursday, September 21.\nThere were 245 participants, (205 registered patrons along with 40 volunteers). Everyone enjoyed live music,\nlunch, raffles, the fashion show and shopping. The net revenue raised was $3,190.48. Commended Alameda\nRotary for serving the meals.\nMastick's 10th Annual Ice Cream Social took place on Wednesday, September 13. Over 150 members\nenjoyed ice cream sundaes and socializing.\nAdmin\nContinuing management of Activenet implementation with \"Go Live\" anticipated in December. This effort is\nrequiring coordinated efforts from every area of the Department.\nLimeBike launched its dockless bikeshare program which will include parks.\nSmoke and air quality\nCancelled all ARPD outdoor programming such as Kidz Love Soccer.\nAll youth and senior programs are remaining indoors.\nParks Maintenance staff is currently limited with few or no staff in many locations due to the air\nquality. Normal routine maintenance concerns will be handled as soon as we can work outside at full\ncapacity.\nPublic art in Parks - Responding to artists that are interested in putting their art in the parks.\nOne is under review with Sweeney Park Steering Committee and will then come to Recreation and\nPark Commission (RPC) in November for final review.\nLittlejohn Playground\nObtained a CA housing related park grant which was matched with the California Parks and\nRecreation Society grant for Healthy Communities. It will be a national demonstration site.\nResident input meeting on Wednesday, Oct. 25th at 6:30pm at Littlejohn Recreation Center.\nPublic access pathways on Fernside Blvd.\no Steps\n1)\nIssue Marine Architect RFP for feasibility study of 6 access points. Includes recreation option and\ncost for each option at each point.\n2) Provide feasible options to neighbors and community and host meetings for input.\n3) Commission to review final draft recommendation in late spring 2018, then City Council has final\napproval.\nGym Allocation update\nConcerns were raised and letters written to Commissioners regarding inadequate gym hours for\nAlameda non-profit organizations, Alameda Youth Basketball (AYB) and Vipers, as well as concerns\nof equal girls' use of gym per the Fair Play Act.\nStaff worked with schools to give back time and have distributed that to AYB and Vipers. Continuing\nto work on identifying additional time.\nGirls hours in gym:\nOct = 62%, Nov = 52%, Dec = 52%, Jan & Feb = 50%\nAthletic Facility Allocation Policy process and timeline:\nStaff is already collecting allocation policies from similar municipalities.\nDraft policy will be reviewed at a meeting with user groups to receive feedback and make\nadjustments as needed.\n4", "path": "RecreationandParkCommission/2017-10-12.pdf"}
{"body": "RecreationandParkCommission", "date": "2017-10-12", "page": 5, "text": "Final draft policy to RPC either in December or January, depending upon how many\nadjustments need to be made from user group discussions.\nCross Alameda Trail (CAT)\nLaid asphalt and have removed all contaminated soil. Moving forward quickly.\nGround breaking ceremony this Saturday, 10/14 at 10am, Sherman St. gate.\nJSOSP\nConstruction contract award to Council on 10/17 and will start construction soon after.\nEncinal Boat Launch Facility & Encinal Beach\nSan Francisco Bay Water Trail designation confirmed.\nEstuary Park is at substantial completion. 60-day maintenance period started 10/9. Grand opening\nin\nDecember.\nKrusi Park Recreation Center replacement - in second round of plan check.\nBy-laws passed out as requested by Commissioner Carter.\nOutline of common annual agenda items for the Commission as requested by Commissioner Carter.\nFebruary - Paratransit Report\nMay - Mastick Senior Center Annual Report\nMay (every other year) - ARPD Bi-Annual Program and Capital Improvement Project Budget\nSeptember - Chair/Vice-Chair Nominations\nOctober - Annual User Fee Schedule\nRecreation Services\n14th Annual Teen Haunted House - 80 teens signed up. Theme this year is Haunted School. At South Shore\nCenter on the weekend of Oct 27-29. Sponsors include Friends of the Park Foundation and ACI.\nThe Holiday Boutique will once again take place on Nov 4 & 5 at the Dewitt O' Club. Proceeds help benefit\nboth the Leisure Club and Scholarship Funds.\nChallenges:\nLooking for more quality female Recreation Leaders\nAlso coming up to get on your calendars:\nOctober 17th, free Alameda Community Band Concert at Vet's Building, 7:30pm.\nCommissioner Carter: Would like to have doggie bags available for trash clean up along the shoreline.\nResponse: East Bay Regional Park manages the beach. Director Wooldridge will discuss with them.\nITEMS FOR NEXT AGENDA:\nPublic Art proposal for Sweeney Park\nLittlejohn Park Playground Design\nReview Commission By-Laws and Order of Business\nRecognize ARPD staff dedication and service\nSET NEXT MEETING DATE: Thursday, November 9, 2017\nADJOURNMENT: Chair Limoges adjourned the meeting at 9:55 p.m.\n5", "path": "RecreationandParkCommission/2017-10-12.pdf"}
{"body": "RecreationandParkCommission", "date": "2017-10-12", "page": 6, "text": "ALAMEDA POINT GYM\nCommissioner Carters Attachment\n8-YEAR HISTORIC - FINANCIAL VIEW\nOctober 12, 2017 - Alameda Park Commissioners Meeting\nAlameda City Hall - Council Chambers\n10/12/17\n1", "path": "RecreationandParkCommission/2017-10-12.pdf"}
{"body": "RecreationandParkCommission", "date": "2017-10-12", "page": 7, "text": "ALAMEDA POINT GYM - Rev-Exp-Inc -\nRevenue $\nExpenses $\nActual Inc\nYear\nActual\nActual\nafter Exp\n2017\n$164,000\n$96,000\n$68,000\n2016\n$132,000\n$99,000\n$33,000\n2015\n$130,000\n$82,000\n$44,000\n2014\n$125,000\n$83,000\n$40,000\n2013\n$118,000\n$84,000\n$34,000\n2012\n$89,000\n$78,000\n$11,000\n2011\n$92,000\n$100,000\n($8,000)\n2010\n$98,000\n$105,000\n($7,000)\n10/12/17\n2", "path": "RecreationandParkCommission/2017-10-12.pdf"}
{"body": "RecreationandParkCommission", "date": "2017-10-12", "page": 8, "text": "ALAMEDA POINT GYM - Growth\n1 year Rev\ngrowth\n20%\n3 year Rev\ngrowth\n31%\n5 year Rev\ngrowth\n84%\n7 year Rev\ngrowth\n68%\n10/12/17\n3", "path": "RecreationandParkCommission/2017-10-12.pdf"}
{"body": "RecreationandParkCommission", "date": "2017-10-12", "page": 9, "text": "ALAMEDA POINT GYM - Top Expenses\nAs % of\n2017\nexpenses\nPortalets\n19,546.93\n25%\nPayroll\n34,887\n36%\n10/12/17\na", "path": "RecreationandParkCommission/2017-10-12.pdf"}