{"body": "CivilServiceBoard", "date": "2016-10-05", "page": 1, "text": "City of Alameda Page 1\nCivil Service Board Minutes\nRegular Meeting October 5, 2016\nthe\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, OCTOBER 5, 2016\n1.\nCALL TO ORDER\nThe meeting was called to order at 5:03 p.m. by Board President Dean Batchelor.\n2.\nROLL CALL:\nPRESENT: President Dean Batchelor, Vice President Marguerite Malloy, Members\nJohn Nolan and Jan Brandt\nABSENT:\nMember Troy Hosmer\nSTAFF PRESENT: Nancy Bronstein, Human Resources Director and Executive\nSecretary to the Board\nNafisah Ali, Administrative Technician II\nMonica Alvarez-Selles, Human Resources Analyst II\nAlan Cohen, Assistant City Attorney II\nTerry Flippo, Meter Reader\nCarolyn Hogg, Information Technology Director\nChris Low, Senior Human Resources Analyst\nRobin Young, Senior Human Resources Analyst\n3.\nMINUTES:\n3-A Approval of Minutes of the Regular meeting of July 6, 2016.\nCorrection was noted that Zara Santos was listed as absent when she was no longer on\nthe Civil Service Board and Member Brandt were incorrectly listed as absent when she\nwas present.\nVice President Malloy moved that the July 6, 2016 Minutes be approved with\ncorrection. Motion was seconded by Member Nolan which was passed by a 4-0\nvote.", "path": "CivilServiceBoard/2016-10-05.pdf"}
{"body": "CivilServiceBoard", "date": "2016-10-05", "page": 2, "text": "City of Alameda Page 2\nCivil Service Board Minutes\nRegular Meeting October 5, 2016\n4.\nCONSENT CALENDAR:\n4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND\nCLASSIFICATIONS FOR OCTOBER 5, 2016.\n4-A-i. ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\n(June 1, 2016 - August 31, 2016)\nAdministrative Technician III\n08/22/2016\n2016-41PR\nFacilities Maintenance Worker\n07/14/2016\n2016-25\nFire Apparatus Operator\n07/07/2016\n2015-21PR\nHuman Resources Analyst I\n06/13/2016\n2016-18A\nHuman Resources Analyst II\n06/13/2016\n2016-18B\nInformation Technology Systems Coordinator\n(designated from Public Safety IT Systems Coordinator)\n06/28/2016\n2016-38\nIntermediate Clerk\n07/14/2016\n2016-22\nMaintenance Worker II\n06/14/2016\n2016-19\nPlanner Il\n07/05/2016\n2016-23PR\nPolice Lieutenant\n08/29/2016\n2016-33PR\nPublic Safety Dispatcher (Academy Graduate)\n08/15/2016\n2016-32\nPublic Safety Dispatcher (Recruit)\n08/15/2016\n2016-31\nPublic Works Project Manager I\n(designated from Public Works Project Manager II)\n06/30/2016\n2016-37\nPublic Works Supervisor\n08/04/2016\n2016-24\nTechnology Services Coordinator\n(designated from Public Safety IT Systems Coordinator)\n07/05/2016\n2016-39\nUtility Database Analyst\n08/11/2016\n2016-36\nPolice Officer\nFranco-Clausen, Yolanda\n06/09/2016\n2015-84PTc\nHolland, Alexander\n06/09/2016\n2015-84PTc\nBaltazar-Gutierrez, Orlando\n06/09/2016\n2015-84PTc\nLo Schiavo, Michael\n06/09/2016\n2015-84PTc\nFelix, Francisco\n06/09/2016\n2015-84PTc\nKroskey, Jonathan\n06/09/2016\n2015-84PTc\nFix, Daniel\n06/09/2016\n2015-86c\nMiles, Samantha\n06/09/2016\n2016-26PTc\nMartin, Angel\n06/09/2016\n2016-26PTc\nJeuell, Brian\n06/09/2016\n2016-30PTc\nTerry, Romelle\n06/09/2016\n2016-30PTc\nFausto, Francisco\n06/09/2016\n2016-30PTc\nChong, William\n06/09/2016\n2016-30PTc\nNguyen, Tien\n06/09/2016\n2016-30PTc\nBalmori, Ramon\n06/09/2016\n2016-30PTc\nSerrano, Christopher\n06/09/2016\n2016-28c\nGreen, Andrew\n06/09/2016\n2016-28c\nWoody, Alexanderea\n06/09/2016\n2016-29PTc\nHernandez, Josue\n06/22/2016\n2016-26PTc\nValencia, Adrian\n06/22/2016\n2016-26PTc\nLanzarin, Amanda\n06/22/2016\n2016-26PTc\nFigueroa, Ralph\n06/22/2016\n2016-26PTc", "path": "CivilServiceBoard/2016-10-05.pdf"}
{"body": "CivilServiceBoard", "date": "2016-10-05", "page": 3, "text": "City of Alameda Page 3\nCivil Service Board Minutes\nRegular Meeting October 5, 2016\nMatthews, Blake\n06/22/2016\n2016-26PTc\nRamirez, Carlos\n06/22/2016\n2016-26PTc\nAuduchon, Michael\n06/22/2016\n2016-26PTc\nGarcia, Carlos\n06/22/2016\n2016-26PTc\nKeele, William\n06/22/2016\n2016-26PTc\nKharsa, Charlie\n06/22/2016\n2016-28c\nJohnson, Rachael\n06/22/2016\n2016-30PTc\nStormo,Joshua\n06/22/2016\n2016-30PTc\nMenz, Timothy\n06/22/2016\n2016-30PTc\nReynolds, Kenneth\n06/22/2016\n2016-27\nMartinez, Rio\n06/22/2016\n2015-84PTc\nTruitt, Aaron\n07/28/2016\n2016-26PTc\nLaMont, Matthew\n07/28/2016\n2016-26PTc\nBettencourt, Justin\n07/28/2016\n2016-26PTc\nMoniz, Jr., Mark\n07/28/2016\n2016-26PTc\nLopez, Julian\n07/28/2016\n2016-26PTc\nWebb, Jonathan\n07/28/2016\n2016-26PTc\nBarbaccia, Matt\n07/28/2016\n2016-26PTc\nRuffin, Jerron\n07/28/2016\n2016-26PTc\nEnos, Natasha\n07/28/2016\n2016-26PTc\nBotkin, Christopher\n07/28/2016\n2016-26PTc\nThurman-Shye, Evangelyna\n07/28/2016\n2016-26PTc\nEngelbrecht, Jordan\n07/28/2016\n2016-26PTc\nRivera-Chaparro, Jonathan\n07/28/2016\n2016-26PTc\nBowens, Nathan\n07/28/2016\n2016-26PTc\nNiles, Troy\n07/28/2016\n2016-26PTc\nBanks, Edgar\n07/28/2016\n2016-27\nSpediacci, Zachary\n07/28/2016\n2016-28c\nRobinson, Christopher\n07/28/2016\n2016-28c\nWalton, Davonta\n07/28/2016\n2016-30PTc\nMitchel, Arthur\n08/18/2016\n2016-26PTc\nTemple, John\n08/18/2016\n2016-26PTc\nInniss, Timothy\n08/18/2016\n2016-26PTc\nAltamirano, Gloyds\n08/18/2016\n2016-26PTc\nLeRoy, Eric\n08/18/2016\n2016-26PTc\nLaSpina, Michael\n08/18/2016\n2016-26PTc\nTaktejeva, Mikaela\n08/18/2016\n2016-26PTc\nKaro, Jonathan\n08/18/2016\n2016-28c\nCasteruita, Scott\n08/18/2016\n2016-30PTc\n4-A-ii. ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Technician I\n01/04/2016\n2015-89\nPolice Sergeant\n01/19/2016\n2016-71PR\n4-A-iii. ELIGIBLE LIST EXPIREDI\nDATE ESTABLISHED\nEXAM NO.\nCANCELLED/EXHAUSTED\nPublic Works Project Manager Il\n05/05/2015\n2015-34\nAssistant General Manager -\nEngineering and Operations\n07/21/2015\n2015-23\nUtility Database Analyst\n08/17/2015\n2015-25\nUtility Geographic Information Systems Specialist\n08/20/2015\n2015-26\nPublic Safety Dispatcher (Recruit)\n09/28/2015\n2015-55", "path": "CivilServiceBoard/2016-10-05.pdf"}
{"body": "CivilServiceBoard", "date": "2016-10-05", "page": 4, "text": "2015-86c\nPolice Officer\n12/16/2015\n2015-77\nPolice Officer\n12/16/2015\n2015-86c\nPolice Officer\n12/16/2015\n2015-84PTc\nPolice Officer\n12/16/2015\n2015-87c\nPolice Officer\n12/16/2015\n2015-76\nSenior Communications Specialist\n01/12/2016\n2015-80\nMeter Reader\n02/04/2016\n2016-03\nElectrical Distribution Technician\n02/24/2016\n2015-79\n4-A-iv. LIST OF SPECIFICATIONS\nExisting Classification Specification Revision:\n-\nEnergy Resources Analyst\n-\nSubstation Technician\nNew Classification Specifications:\n-\nPublic Safety Information Technology Systems Analyst\n-\nInformation Technology Systems Analyst\n-\nCrime Prevention Technician\n-\nMeter Technician\nPresident Batchelor moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-\nA-iii. Motion was seconded by Members Nolan and Brandt which was passed by a\n4-0 vote.\nVice President Malloy requested to pull item 4-A-iv for further discussion. Vice President\nMalloy noted that all the strike outs for the Energy Resources Analyst were in the areas\nwhere the employee would be assisting with certain tasks and wanted to know who would\nnow prepare them. Senior Human Resources Analyst, Chris Low responded that the\nbargaining unit had last minute questions for this classification and that this spec should\nhave been pulled back for this meeting and be brought back in the January 2017 Civil\nService Board meeting.\nHuman Resources Director Bronstein wanted to make note that for the Meter Technician\nand Substation Technician classifications, both have been modified to say that you must\nhave good color vision instead of freedom from color blindness, to allow for the interactive\nprocess.\nVice President Malloy wanted to understand the reason for the new specification, Crime\nPrevention Technician. HR Director Bronstein answered that currently sworn officers are\ndoing some of the duties, even though it is not a sworn position, and then office managers\nare doing some of the duties. It made sense to have one position with all the\nresponsibilities. Vice President Malloy expressed concern that the position only requires\na High School diploma considering the responsibilities. Due to the minimal requirements,", "path": "CivilServiceBoard/2016-10-05.pdf"}
{"body": "CivilServiceBoard", "date": "2016-10-05", "page": 5, "text": "City of Alameda Page 5\nCivil Service Board Minutes\nRegular Meeting October 5, 2016\nshe asked if this spec was drafted with someone in mind since the position would suggest\nlooking for someone with a higher level of demonstrated experience with community\nrelated activity, and communication skills. HR Director Bronstein answered that to her\nunderstanding there is no one in mind and that they looked at other existing job spec from\nother cities to try to benchmark. Senior Human Resources Analyst Robin Young\ncontinued and explained that she surveyed different agencies and found that a majority\nof the specs had a combination of education and experience. Education for the most part\ntopped out at a 2-year degree and some have preferred certificates. She said the\ndepartment wanted to balance industry standards but also provide an opportunity for\nsomeone to learn the responsibilities. Vice President Malloy expressed that perhaps one\nof the survey elements should include how long this position has been in existence\nbecause current expectations from this employee may be different as a new spec and for\nthis department.\nMember Brandt had a concern on #6 of the sample of duties for the Crime Prevention\nTechnician where the person would perform residential and commercial inspections but\nthere is nothing in education, experience, or knowledge that addresses these areas. HR\nDirector Bronstein shared the same concern and did mention that as part of the\nexperience, they added program administration activities to help address this. She\nclarified that on #6 in the duties are not actual inspections but giving residents an idea on\nhow the area can be secure. Senior HR Analyst Young added that there are also other\nareas in the spec that include problem solving, decision making, and interpreting laws,\nwhich speak to their ability to understand the crime prevention elements of an\nenvironment. They would also be working with sworn officers who are trained in\npreventative tools. Member Brandt would prefer to have the spec amended that would\nspeak to having more experience.\nPresident Batchelor had a question on the Substation Technician classification and on\nwho will maintain the SCADA System since that was struck out of the spec. Senior HR\nAnalyst Chris Low answered that it will be maintained by the Information Technology\ngroup. President Batchelor asked if the IT employees' job description will be updated.\nSenior HR Analyst Low confirmed that it will be updated to include SCADA\nresponsibilities.\nPresident Batchelor wanted clarification that the Information Technology Systems\nCoordinator is now an analyst without a change in job duties. Senior HR Analyst Young\nanswered that this was one of the classifications added in 2013 without full understanding\nof the industry standards or level. Since it is a full professional level support for the City,\nit was felt that it is more appropriately titled as an analyst rather than a coordinator.\nMember Brandt had a general question regarding what constitutes classifications being\ncalled an entry-level verses journey level. Senior HR Analyst Low answered that when\nthere is a family of classifications that do similar work at different levels or complexities,\nfor instance Assistant Utility Analyst would be considered entry-level. Journey level is\nmore a fully functioning level classification.", "path": "CivilServiceBoard/2016-10-05.pdf"}
{"body": "CivilServiceBoard", "date": "2016-10-05", "page": 6, "text": "Utility Construction Compliance Specialist\n07/10/16\nInformation Technology\nIT Systems Coordinator\n07/12/16\nPolice\nPolice Officer\n07/18/16\nCommunity Development\nFire/Building Code Enforcement Officer\n08/15/16\nHuman Resources\nHuman Resources Analyst I\n08/16/16\nPolice\nPolice Officer (2)\n08/22/16\nHuman Resources\nHuman Resources Analyst II\n08/29/16\nPolice\nIntermediate Clerk\nPROMOTIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n07/10/16\nPublic Works\nMaintenance Worker Il\n07/24/16\nCommunity Development\nPlanner II (2)\nRETIREMENTS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n06/08/16\nInformation Technology\nPublic Safety Systems Coordinator\n06/09/16\nPublic Works\nProgram Specialist I\n06/16/16\nFinance\nSenior Account Clerk\n07/26/16\nAMP\nCustomer Service Representative\n08/17/16\nFire\nFire Apparatus Operator\nSEPARATIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n06/02/16\nPolice\nPolice Lieutenant", "path": "CivilServiceBoard/2016-10-05.pdf"}
{"body": "CivilServiceBoard", "date": "2016-10-05", "page": 7, "text": "City of Alameda Page 7\nCivil Service Board Minutes\nRegular Meeting October 5, 2016\n06/23/16\nAMP\nEnergy Resources Analyst\n06/30/16\nFire\nAdministrative Technician Il\n07/26/16\nAMP\nEnergy Resources Analyst\n07/28/16\nFinance\nFinancial Services Manager\n08/23/16\nCommunity Development\nExecutive Assistant\n08/29/16\nPolice\nPolice Officer\n5-B. Informational Report, June 6, 2016, Regarding Cancellation of Eligible List -\nUtility Database Analyst, 2015-25\n5-C.\nInformational Report, June 16, 2016, Regarding Designation of Eligible List\n- Public Safety Information Technology Systems Coordinator, 2016-20 for\nTechnology Services Coordinator vacancy, IT.1670.002\n5-D. Informational Report, June 29, 2016, Regarding Designation of Eligible List\n-\nPublic Safety Information Technology Systems Coordinator, 2016-20 for\nInformation Technology Systems Coordinator vacancy, IT.1670.001\n5-E. Informational Report, June 16, 2016, Regarding Designation of Eligible List\n-\nPublic Works Project Manager II, 2015-34 for Public Works Project\nManager I, PW.3177.002\n5-F.\nRecommendation to Add a New Rule to the City's Civil Service Rules\nAllowing Selective Certification.\nPresident Batchelor wanted clarity on 5-F, allowing selective certification. HR Director\nBronstein stated that selective certification wouldn't be used very often however, it arose\nspecifically for the long Firefighter list where you need to have twenty-nine (29) Paramedic\npositions filled at any time. The top ten (10) on the list may not have their Paramedic so\nselective certification would allow to give names of those who have the Paramedic\nCertification, after first making sure the top ten (10) hasn't received theirs. This would\nallow not requiring to have the top ten (10) to come in for an interview for the purpose of\nreaching down the eligible list. Vice President Malloy also commented that this would\nhelp those on the list not to lose their place which can happen if you open a new exam.\nHR Director Bronstein noted that this can become helpful in departments such as the\nCommunity Development Department where they may need someone who speaks\nMandarin.\nPresident Batchelor expressed concern about candidates who will not have an\nopportunity at a position if an eligible list is being used that could be up to a year old.\nMember Brandt recommended perhaps adding the language that selective certifications\nare for Safety positions. Member Nolen commented that the purpose of selective\ncertifications are to expedite the process but also asked if the application asks to list\ncertain skills such as language. HR Director Bronstein confirmed there are places to list", "path": "CivilServiceBoard/2016-10-05.pdf"}
{"body": "CivilServiceBoard", "date": "2016-10-05", "page": 8, "text": "City of Alameda Page 8\nCivil Service Board Minutes\nRegular Meeting October 5, 2016\nlanguages and special licensing. She emphasized that this would help not having people\ncome in to interview and waste their time just to reach down the eligible list. President\nBatchelor asked if a letter is sent out to the top candidates asking if they have certain\nskills before reaching down the list. HR Director Bronstein answered that they do and\nbrought up that they could also ask the candidates if certain works hours will fit their needs\nbefore moving down the list therefore it is not limited to skills but also other job\nrequirements.\nVice President Malloy moved to accept informational Reports 5-A, 5-B, 5-C, 5-D, 5-\nE, and adopt 5-F into the Civil Service Rules. Motion was seconded by Member\nNolan which was passed by a 4-0 vote.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)\n(Any person may address the Civil Service Board in regard to any matter over which the\nCivil Service Board has jurisdiction or of which it may take cognizance that is not on the\nagenda).\n7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nHR Director Bronstein wanted to introduce two new Human Resources Analysts, Sabina\nNetto and Jessica Romeo who were unable to attend due to a training.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\n9.\nCONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING\nDue to the holiday it was recommended to change the next Civil Service Board Meeting\nto Wednesday, January 11, 2017 from January 4, 2017.\nVice President Malloy moved to accept the next Civil Service Board Meeting to be\nheld on January 11, 2017. Motion was seconded by Member Brandt which was\npassed by 4-0.", "path": "CivilServiceBoard/2016-10-05.pdf"}
{"body": "CivilServiceBoard", "date": "2016-10-05", "page": 9, "text": "City of Alameda Page 9\nCivil Service Board Minutes\nRegular Meeting October 5, 2016\n10. ADJOURNMENT\nMeeting was adjourned at 5:36p.m.\nRespectfully submitted,\nMM\nNancy Bronstein, Human Resources Director\nand\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2016-10-05.pdf"}