{"body": "PlanningBoard", "date": "2016-06-13", "page": 1, "text": "APPROVED MINUTES\nREGULAR MEETING OF THE\nCITY OF ALAMEDA PLANNING BOARD\nMONDAY, JUNE 13, 2016\n1. CONVENE\nPresident Knox White called meeting to order at 7:00pm.\n2. FLAG SALUTE\nBoard Member Sullivan led the flag salute.\n3. ROLL CALL\nPresent: President Knox White, Board Members Burton, K\u00f6ster, Mitchell, Sullivan,\nZuppan. Absent: Board Member Henneberry.\n4. AGENDA CHANGES AND DISCUSSION\nPresident Knox White moved item 7-C ahead of item 7-B.\n5. ORAL COMMUNICATIONS\nArnold Brillinger spoke about the lack of accessibility of new developments for people in\nwheelchairs and with mobility issues. He said all new homes in Alameda should be\nvisitable for all Alamedans.\n6. CONSENT CALENDAR\n6-A 2016-2996\nAnnual Review: Del Monte Mixed Use Project Development Agreement -\nApplicant: TL Partners I, LP. Approve a Resolution Finding that the TL\nPartners I, LP has Demonstrated Good Faith Compliance with the Terms\nand Conditions of the Del Monte Development Agreement through January\n2016, based on the Findings contained in the Draft Resolution. This\nCompliance Review is not a project under CEQA.\nBoard Member Zuppan made a motion to approve the consent calendar. Board Member\nMitchell seconded the motion. The motion passed 6-0.\n7. REGULAR\nAGENDA\nITEMS\n7-A 2016-2999\nPLN16-0039 - 3244 Sterling Avenue - Applicants: Catrina and Jarred\nFobian Appellants: Anne and Ted Rogers. A review of the revised design\nfor a previously appealed Design Review to allow a second story addition\nto an existing one-story residence. The revised design consists of a 909-\nsquare foot second-story addition that has a side yard setback of five feet\nand nine inches (5'-9\") on the west side, creating a separation of twenty-\nseven feet and five inches (27'-5\") from the westerly neighbor. The second\nstory is also set back from the front elevation to expose the roof of the\nApproved Meeting Minutes\nJune 13, 2016\nPage 1 of 8", "path": "PlanningBoard/2016-06-13.pdf"}
{"body": "PlanningBoard", "date": "2016-06-13", "page": 2, "text": "original first story. The overall height of the residence will be twenty-four\nfeet (24'). The property is listed on the Historical Buildings Study List with\nan S designation. The project is located within an R-1 (One-Family\nResidential) zoning district. The project qualifies for a categorical\nexemption under Section 15301 - Existing Facilities of the California\nEnvironmental Quality Act.\nPresident Knox White recused himself from the item because he lives within 300 feet of\nthe project.\nBoard Member K\u00f6ster assumed the Chair position for the item.\nStaff Member Barrera introduced the item and gave the staff report. The staff report and\nattachments\ncan\nbe\nfound\nat:\n ttps://alameda.legistar.com/LegislationDetail.aspx?ID=2741571&GUID=12016548-\nCC95-4CCC-A9DD-E47674A9AF07&FullText=1\nBoard Member K\u00f6ster opened the public hearing.\nCatrina Fobian, applicant, said she understands the design review process and\nappreciates it because she staffs the City of Livermore Planning Board as an Assistant\nCity Attorney. She said they went above and beyond to address the board and appellant's\nconcerns.\nJarred Fobian, applicant, asked the board to approved the design. He said they have met\nor exceeded the City's standards.\nElaine Lee, project architect, spoke about the changes made to the design to address\nconcerns raised at the previous meeting.\nTed Rogers, appellant, thanked the board for upholding their previous appeal. He said the\nchanges that alleviate the impacts to his home are positive steps and appreciated. He said\nhe remains concerned about the precedent the project would set for Sterling Ave.\nAlexis Ogdie said the Fobians have addressed the concerns of the regulations and the\nproject is a benefit for the community and should be approved.\nSteven Kling said the family has jumped through every hoop and the project should be\nOK'd so they can go on with their lives.\nPam Conway said the street needs new families to come and stay to keep the community\nlively.\nApproved Meeting Minutes\nJune 13, 2016\nPage 2 of 8", "path": "PlanningBoard/2016-06-13.pdf"}
{"body": "PlanningBoard", "date": "2016-06-13", "page": 3, "text": "Joe Mariscal said Sterling Ave. was built to be affordable housing in 1917. He says the\nFobians have limited options for staying in Alameda. He said the design will enhance the\nneighborhood while meeting the family's needs.\nChristopher Buckley, from Alameda Architectural Preservation Society, spoke about ways\nthe project could maintain the one story look of the street.\nBoard Member K\u00f6ster closed the public hearing.\nBoard Member Zuppan thanked the parties for their work on this item. She said she\nis\nsatisfied with the design. She said the neighborhood allows a second story by right and if\nthe neighborhood wants to change that they need to change the zoning code.\nBoard Member Mitchell asked about the treatment of the chimney and if it is consistent\nwith craftsman design.\nBoard Member Burton said that it is different than an original design would have used. He\nsaid that it is the kind of thing he would notice but 99.9% of people wouldn't.\nBoard Member Mitchell said we should explore the possibility of keeping the chimney\nstacked vertically. He said he would like to move the project forward.\nBoard Member Sullivan said it looks terrific and all the concerns have been met.\nBoard Member Burton thanked the applicant and architect for the changes they made to\nthe design. He said the ratio of the addition to roofline is much better. He suggested a\npotential adjustment to the roof design to clean up the lines and still address the neighbor's\nshade concerns.\nBoard Member K\u00f6ster said he had a similar reaction to the roof design as Board Member\nBurton. He said both sides have compromised to address concerns.\nStaff Member Tai said the board could add a condition of approval to the building phase\nrequiring the applicant to explore extending the second story gable to the rear of the\nhouse.\nBoard Member Zuppan asked if that was likely to cause a significant increase in cost to\nthe applicant, saying she was sensitive to what they have already invested in the project.\nBoard Member Burton suggested that it would not be a significant change to the cost of\nconstruction.\nBoard Member Sullivan expressed concern at the potential delay the condition would\ncause.\nApproved Meeting Minutes\nJune 13, 2016\nPage 3 of 8", "path": "PlanningBoard/2016-06-13.pdf"}
{"body": "PlanningBoard", "date": "2016-06-13", "page": 4, "text": "Board Member Zuppan made a motion to approve the application with the condition that\nthe applicant work with staff to explore the roof option provided by Board Member Burton\nand if there is no significant cost impact and it does not appear to delay the construction\nsignificantly that they be allowed to make permit amendments to carry that through. The\nmotion was seconded by Board Member Sullivan. The motion carried 5-0.\nThe resolution can be found at: https://alamedaca.gov/sites/default/files/document\nfiles/department-files/Planning/2016_planning_board_resos_june-july_2016_reduced.pdf\nPresident Knox White rejoined the meeting.\n7-C 2016-3004\nPLN16-0026 - 1427 Bay Street - Applicant: Daniel Hoy for Nicole Blake and\nRyan Clausnitzer. A request to consider a design review application for an\naddition to single-family residence. The project consists of a three-story\naddition at the rear of an existing two-story residence, and will raise the\noverall building height from twenty feet (20') to thirty feet and seven inches\n(30'7\"). The project will add a total of 725.5 square feet of floor area. The\nproperty is located within an R-4 (Neighborhood Residential) zoning\ndistrict. The project qualifies for a categorical exemption under Section\n15301 - Existing Facilities of the California Environmental Quality Act.\nStaff Member Sablan gave the staff presentation. The staff report and attachments can be\nfound\nat:\n https://alameda.legistar.com/LegislationDetail.aspx?ID=2741573&GUID=FCDA04B5-\nC893-4919-9142-182255E255FE&FullText=1\nBoard Member Mitchell asked the height limit for the R-4 zoning.\nStaff Member Sablan said it was 35 feet.\nPresident Knox White opened the public hearing.\nDaniel Hoy, project architect, said he and the owners have been working with staff and\nbeen very accommodating of their proposed changes. He said they are on iteration 5. He\nsaid they have support from all the surrounding neighbors.\nPresident Knox White closed the public hearing.\nBoard Member K\u00f6ster disclosed that he had met with the applicant at the site. He said he\ncan see the progress from the earlier drawings. He said the site is very constrained. He\nsaid the current plan stands pretty strongly.\nApproved Meeting Minutes\nJune 13, 2016\nPage 4 of 8", "path": "PlanningBoard/2016-06-13.pdf"}
{"body": "PlanningBoard", "date": "2016-06-13", "page": 5, "text": "Board Member Burton said he does not understand this addition. He said there is a lack\nof integration from the front to the back. He said that this design just does not meet the\ndesign guidelines and would set a bad precedent.\nBoard Member Zuppan said she was also torn on this project due to how narrow the site\nis. She said she is concerned that it will not look well integrated. She said she would prefer\nto send it back to staff to see how it could be better integrated.\nBoard Member Mitchell said the strange design on the original house would likely cause\nsimilar problems in any design. He said any issues at the rear would go mostly unseen.\nHe said he does not love or hate the design.\nBoard Member Sullivan said the front elevation made the addition look like a mushroom\npopping up. She said she would like to see if they could work with staff a little more to\naddress those issues.\nPresident Knox White said he met with the applicant and architect on the site. He said we\nwill not see much of the addition from the front. He said he is not concerned that the view\nfrom the street will be an eyesore.\nBoard Member Zuppan said that for her it was not about the height or that it comes up,\nbut how it integrates. She said if there were better pictures, perhaps her opinion would\nchange.\nBoard Member Burton said it was about integrating the two structures. He said he is not\nopposed to three stories. He said he just wants to see something from the front carry back\nto break up the scale. He said there is room to make the third level less of a box stacked\non top.\nStaff Member Tai explained further the design guideline concerns staff was trying to\nbalance and why they felt they needed Planning Board feedback on this project.\nBoard Member Burton gave some detailed direction on how the mass of the addition could\nbe stepped down and integrated more at the front and rear.\nBoard Member Mitchell said he would like to study whether the volume was too large and\nto get some updated drawings to more clearly see some of the transitions.\nBoard Member Zuppan suggested that the focus be on proportions rather than volumes.\nBoard Member K\u00f6ster said it was not an easy project. He said budget concerns prevent\nthe applicant from just demolishing the previous addition to make the integration of the\nnew addition easier.\nApproved Meeting Minutes\nJune 13, 2016\nPage 5 of 8", "path": "PlanningBoard/2016-06-13.pdf"}
{"body": "PlanningBoard", "date": "2016-06-13", "page": 6, "text": "President Knox White said that he did not want to let the size of the house become the\ndeciding factor given the larger size of homes they are approving in the city. He did not\nwant the project to drag on in the design stages for over a year as some projects have\nrecently.\nBoard Member Zuppan made a motion to send the design back to staff with the guidance\nnoted to continue working on the project. Board Member Mitchell seconded the motion.\nThe motion passed 6-0.\n7-B 2016-3003\nPLN15-0179 - 2437 Eagle Avenue - Applicant: Housing Authority of the\nCity of Alameda. A Request to Amend Design Review and Density Bonus\nApplication No. PLN15-0179 to Reduce the Eagle Avenue Affordable\nHousing Project to Three Three-Story Buildings containing Twenty\nResidential Units. The Proposed Project is Exempt from the California\nEnvironmental Quality Act pursuant to Public Resource Code 21159.23\nExemption for Affordable Low-Income Housing, and CEQA Guidelines\n15332 In-fill Development Projects.\nBoard Member K\u00f6ster recused himself due to proximity to the project.\nStaff Member Dong introduced the item. The staff report and attachments can be found\nat: https://alameda.legistar.com/LegislationDetail.aspx?ID=2741572&GUID=9116228D-\nA91-4143-B05B-EA806237309E&FullText=1\nVictoria Johnson, from the Housing Authority, gave a presentation on the project design.\nBoard Member Zuppan asked about the depths of the windows, removal of the trellises,\nand how many units would be visitable by wheelchair.\nMs. Johnson said they will meet the City's design code for window depth. She said the\ntrellises were removed in response to a Board Member's comment at a previous meeting\nand for cost reduction. She said two units would be 100% accessible and seven ground\nfloor units would be visitable by wheelchair.\nPresident Knox White opened the public hearing.\nStuart Rickard asked for some increases to the budget to allow some changes to increase\nlivability. He questioned the placement of the bike racks and benches at the edge of the\nproperty instead of in the interior. He said he supports AAPS' request for double windows.\nChristopher Buckley, Alameda Architectural Preservation Society, said the biggest issue\nremaining is the windows. He said the upper sash would be nearly flush and create a two\ndimensional look. He explained their concerns over the siding choices. He outlined several\nother detail comments contained in their letter.\nApproved Meeting Minutes\nJune 13, 2016\nPage 6 of 8", "path": "PlanningBoard/2016-06-13.pdf"}
{"body": "PlanningBoard", "date": "2016-06-13", "page": 7, "text": "President Knox White closed the public hearing.\nBoard Member Sullivan said the reduction in units gives more breath to the project. She\nsaid the gabled roof option at the corner would be good.\nBoard Member Mitchell said he supports the project. He says he prefers the flat roof for\nthe corner. He said he does not want to delay the project.\nBoard Member Burton said the changes have improved the project. He said stepping down\nto the flat roof can work well and is more attractive than the gabled roof option. He said he\nwould support incorporating AAPS' comments where cost allows but not hold up the\nproject due to window details because of the need for affordable housing.\nBoard Member Zuppan said that the flat roof looks better in the context of the\nneighborhood. She said the benches and bike parking invite the neighborhood into the\nproperty. She said she would like to do anything we can to make the windows seem more\nsetback. She said she would like the project to move forward.\nPresident Knox White said the bike racks on the western edge of the property seemed out\nof place. He said the space between the buildings is bleak and is concerned with the\nremoval of the trellis. He said he was surprised that the parking stayed the same when\nthe number of units was reduced. He suggested maintaining the previous parking ratio\nand increasing the open space. He said the flat roof integrates into the neighborhood\nbetter than the gabled roof.\nBoard Member Mitchell made a motion to approve the new project design and density\nbonus waiver while: incorporating the AAPS comments as costs allow with special\nconsideration to the depth of the windows; potentially moving the bike parking from the\nwestern edge of the property to an interior location; and, attempting to maximize the\nshared open space. Board Member Sullivan seconded the motion. The motion passed 5-\n0.\nThe resolution can be found at: https://alamedaca.gov/sites/default/files/document-\niles/department-files/Planning/2016, planning board resos june-july 2016 reduced.pdf\n8. MINUTES\n*None*\n9. STAFF COMMUNICATIONS\n9-A 2016-3005\nZoning Administrator and Design Review Recent Actions and Decisions\nBoard Member Zuppan confirmed that they have ten days from the hearing to call for\nreview.\nApproved Meeting Minutes\nJune 13, 2016\nPage 7 of 8", "path": "PlanningBoard/2016-06-13.pdf"}
{"body": "PlanningBoard", "date": "2016-06-13", "page": 8, "text": "9-B 2016-3006\nFuture Public Meetings and Upcoming Community Development\nDepartment Projects\nStaff Member Tai outlined the items on the upcoming special meeting agenda.\n10. WRITTEN COMMUNICATIONS\n*None*\n11. BOARD COMMUNICATIONS\nPresident Knox White said that Board Members Burton and Sullivan have been assigned\nto the Universal Design Subcommittee.\n11-A 2016-3007\nReport from the Boatworks - Ad-Hoc Sub-Committee\nDid not meet.\n12. ORAL COMMUNICATIONS\n*None*\n13. ADJOURNMENT\nPresident Knox White adjourned the meeting at 9:46pm.\nApproved Meeting Minutes\nJune 13, 2016\nPage 8 of 8", "path": "PlanningBoard/2016-06-13.pdf"}