{"body": "CivilServiceBoard", "date": "2016-01-06", "page": 1, "text": "City of Alameda Page 1\nCivil Service Board Minutes\nRegular Meeting January 6, 2016\n@\nthe\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JANUARY 6, 2016\n1.\nCALL TO ORDER\nThe meeting was called to order at 5:07 p.m. by Board Vice President Marguerite Malloy.\n2.\nROLL CALL:\nPRESENT: Vice President Marguerite Malloy, Member Jan Brandt, Member\nZara Santos, and Member John Nolan\nABSENT:\nPresident Dean Batchelor\nMichael Roush, Attorney - Civil Service Board Legal Counsel\nSTAFF PRESENT: Susan Gonzales, Interim Human Resources Director and\nExecutive Secretary to the Board\nMayor Trish Herrera Spencer\nHannah Husby, Administrative Assistant II\nAlan Cohen, Assistant City Attorney II\nChris Low, Senior Human Resources Analyst\nRobin Young, Senior Human Resources Analyst\nTiffany llacqua, Human Resources Analyst I\nMonica Selles, Human Resources Analyst II\nSharlene Shikhmuradova, Administrative Technician Il\nPaul Rolleri, Chief of Police\nBill Garvine, EUPA President\n3.\nMINUTES:\nA.\nApproval of Minutes of the Regular meeting of October 7, 2015.\nMember Brandt moved that the October 7, 2015 Minutes be approved. Motion was\nseconded by Member Santos which was passed by a 4-0 vote (Batchelor-absent).", "path": "CivilServiceBoard/2016-01-06.pdf"}
{"body": "CivilServiceBoard", "date": "2016-01-06", "page": 2, "text": "City of Alameda Page 2\nCivil Service Board Minutes\nRegular Meeting January 6, 2016\n4.\nCONSENT CALENDAR:\nA. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND\nCLASSIFICATIONS FOR JANUARY 6, 2016.\n4-A-i. ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\n(September 1, 2015 - November 30, 2015)\nAdministrative Technician II\n10/21/2015\n2015-67\nCombination Building Inspector\n09/02/2015\n2015-53\nCompliance Superintendent\n10/13/2015\n2015-58\nDeputy City Clerk\n09/02/2015\n2015-54\nDivision Chief\n10/23/2015\n2015-16PR\nEconomic Development Manager\n10/13/2015\n2015-51\nElectrical Maintenance Technician\n09/15/2015\n2015-63\nHuman Resources Manager\n11/02/2015\n2015-70\nJourney Lineworker\n09/22/2015\n2015-69PR\nPermit Technician I\n11/24/2015\n2015-82\nProgram Specialist II\n10/28/2015\n2015-73PR\nPublic Information Officer\n11/10/2015\n2015-37\nPublic Safety Dispatcher - Academy Graduate\n09/24/2015\n2015-56\nPublic Safety Dispatcher - Recruit\n09/28/2015\n2015-56\nPublic Works Maintenance Foreperson\n09/21/2015\n2015-62PR\nPublic Works Supervisor\n10/08/2015\n2015-46\nRedevelopment Project Manager\n10/20/2015\n2015-52\nSenior Clerk\n11/03/2015\n2015-72\nSenior Fleet Mechanic\n11/10/2015\n2015-83\n(designated from Public Works Supervisor)\nSubstation and Meter Supervisor\n11/24/2015\n2015-59\nTraffic Signal Maintenance Technician\n10/13/2015\n2015-60\nUtility Analyst\n11/19/2015\n2015-82a\nUtility Information Technology Manager\n10/21/2015\n2015-65PR\nPolice Officer\nStanford; Jeffrey\n09/14/2015\n2015-47PT\nPhillips, Andrew\n09/14/2015\n2015-47PT\nPulido, Jesus\n09/14/2015\n2015-47PT\nWong, Tony\n09/14/2015\n2015-47PT\nAbreu, Jeffrey\n09/14/2015\n2015-47PT\nAllen, Benjamin\n09/14/2015\n2015-47PT\nThai, John\n09/14/2015\n2015-47PT\nCampos, Moises\n09/14/2015\n2015-47PT\nSerero, Raz\n09/14/2015\n2015-47PT\nClem, Paul\n09/14/2015\n2015-47PT\nSipes, Carson\n09/14/2015\n2015-49\nTracy, Cameron\n09/14/2015\n2015-50\nPagan, Reinaldo\n09/14/2015\n2015-50\nWixson, Adam\n10/22/2015\n2015-74PT\nWhitney, Rhonda\n10/22/2015\n2015-74PT\nGandara, Joel\n11/05/2015\n2015-74PT\nFehely, Thomas\n11/05/2015\n2015-74PT\nLucha, Justin\n11/05/2015\n2015-74PT\nO'Connor, Andrew\n11/13/2015\n2015-74PT\nParker, Cameron\n11/13/2015\n2015-74PT\nRamirez, Rodrigo\n11/13/2015\n2015-74PT\nWilhite, Adam\n10/22/2015\n2015-76\nTozier, Evan\n10/22/2015\n2015-76\nToy, Michael\n10/22/2015\n2015-76\nMcKee-Parks, Sean\n11/05/2015\n2015-76", "path": "CivilServiceBoard/2016-01-06.pdf"}
{"body": "CivilServiceBoard", "date": "2016-01-06", "page": 3, "text": "City of Alameda Page 3\nCivil Service Board Minutes\nRegular Meeting January 6, 2016\nPolice Officer (continued)\nFuentes, Anthony\n11/05/2015\n2015-76\nDickerson, Demetrius\n11/05/2015\n2015-76\nGinsbach, Jamie\n11/05/2015\n2015-76\nWatson, Keyon\n11/05/2015\n2015-76\nSpencer, DeAnte\n11/05/2015\n2015-76\nHackett, William\n11/13/2015\n2015-76\nMendez, Alexie\n11/13/2015\n2015-76\nGranados, Rodolfo\n10/22/2015\n2015-77\nLopez, Carlos\n10/22/2015\n2015-77\nMedina, Patrick\n11/07/2015\n2015-77\nWilde, Eric\n11/23/2015\n2015-77\n4-A-ii. ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nBuilding Code Compliance Officer\n04/08/2015\n2015-14\nCustomer Service Representative\n04/16/2015\n2015-20\nDistribution Engineer\n04/16/2015\n2015-11\nFire Captain\n07/03/2014\n2014-11PR\nLibrary Technician\n12/08/2014\n2014-39\nOffice Assistant\n05/11/2015\n2015-36\nPlanner I\n05/12/2015\n2015-22\nStock Clerk\n05/05/2015\n2015-18\n4-A-iii. ELIGIBLE LIST EXPIREDI\nDATE ESTABLISHED\nEXAM NO.\nCANCELLED/EXHAUSTED\nAdministrative Technician II\n10/21/2015\n2015-67\nChief System Dispatcher\n05/26/2015\n2015-05\n(designated from System Operations Superintendent)\nCombination Building Inspector\n09/02/2015\n2015-53\nElectrical Maintenance Technician\n09/15/2015\n2015-63\nExecutive Assistant\n08/27/2015\n2015-45\nIntermediate Clerk\n06/22/2015\n2015-42\n(designated from Customer Service Representative)\nJourney Lineworker\n09/22/2015\n2015-69PR\nOffice Assistant (Lateral Transfer)\n05/11/2015\n2015-36\nPublic Safety Dispatcher - Academy Graduate\n09/24/2015\n2015-56\nPublic Works Maintenance Foreperson\n09/21/2015\n2015-62PR\nSubstation and Meter Supervisor\n11/24/2015\n2015-59\nSystem Operator\n05/11/2015\n2015-19\nUtility Information Technology Manager\n10/21/2015\n2015-65PR\n4-A-iv. LIST OF SPECIFICATIONS\nExisting Classification Specification Revision:\n-\nPolice Captain\nNew Classification Specifications:\n-\nMedia Coordinator\nMember Nolan asked for clarification on item 4-Ai. He noticed that the Eligible Lists\nestablished only for Police Officer list all the people on the Eligible List. He further asked\nif there was a specific reason for that. Human Resources Analyst llacqua explained that\nPolice Officer is a difficult position to fill, the recruitment is done on a Continuous basis.\nShe further explained that there was an extensive background process for this position\nthat typically takes a few months to complete. She concluded that the individual names", "path": "CivilServiceBoard/2016-01-06.pdf"}
{"body": "CivilServiceBoard", "date": "2016-01-06", "page": 4, "text": "City of Alameda Page 4\nCivil Service Board Minutes\nRegular Meeting January 6, 2016\nwere certified and not the entire list. Member Nolan asked if this is the only classification\nfor which this is done. Human Resources Analyst llacqua confirmed that is correct.\nMember Nolan further asked if the Chief of Police or the appointing officer had selection\nof the entire list. Human Resources Analyst llacqua responded that the Chief is provided\nthe list of names which is continuously updated.\nVice President Malloy inquired if there were other questions regarding 4-A-i, 4-A-ii, or 4-\nA-iii. None of the members had questions.\nVice President Malloy asked the members of the Board for any questions regarding the\nitem listed on item 4-iv. Member Santos asked if Police Captain is an internal promotion\nbased on the experience requirement listed on the amended job description. Executive\nSecretary Gonzales explained that the changes made were to ensure that the job\ndescription is in line with the Memorandum of Understanding. Member Nolan asked if all\npromotions were internal. Executive Secretary Gonzales explained that Police Officer is\nan entry level position. Police Sergeant, Police Lieutenant, and Police Captain\nrecruitments have always been conducted as promotional examinations.\nVice President Malloy inquired about the Knowledge and Abilities section on the Police\nCaptain class specification. She noticed that budget review is listed as a duty. She further\nasked if it was a required knowledge or ability. Chief of Police Paul Rolleri responded that\nbudget review is a function of the Police Captain.\nVice President Malloy stated that if the knowledge, skill or ability is required, it would be\nindicated within the class specification. Budget experience was also not listed in the\nExperience section of the class specification.\nMember Brandt asked for clarification on requiring Police Lieutenants who apply for Police\nCaptain to have budgeting experience. Chief of Police Rolleri responded that he did not\nbelieve it was a requirement.\nMember Brandt stated she agreed with Vice President Malloy. She further stated that\nhaving something under the Knowledge section of the class specification that shows a\nrequirement of some kind of budgeting experience would be of value, because it could\nhelp differentiate who is a better candidate.\nVice President Malloy stated that for department head type functions, a person's\nbackground experience will indicate that they have some strength in budgeting, to\ndifferentiate between candidates. She offered to staff to include budget review in the\nKnowledge section of the class specification but was not requiring its addition.\nVice President Malloy further stated that under Experience level, it indicated that there\nshould be a certificate from the Commission for Police Officer Standards and Training\n(P.O.S.T.). She inquired if there had been any consideration for including a P.O.S.T.\ncertificate demonstrating experience or knowledge in supervising personnel and having\nactual supervisory experience.", "path": "CivilServiceBoard/2016-01-06.pdf"}
{"body": "CivilServiceBoard", "date": "2016-01-06", "page": 5, "text": "City of Alameda Page 5\nCivil Service Board Minutes\nRegular Meeting January 6, 2016\nExecutive Secretary Gonzales explained that the current class specification for Police\nCaptain is how the original class specification was written in terms of education,\nexperience requirements, and various certifications. She further explained that in 2013, a\ndecision was made to change the qualifications to include a degree. As a result of more\nrecent negotiations and discussions, the City is returning to the original class\nspecification.\nMember Nolan inquired if the Sergeant position listed supervisory training as a\nrequirement. Chief of Police Rolleri stated that it did. Chief of Police Rolleri explained that\neach certificate is carried forward throughout a Police Officer's career. At the Sergeant's\nlevel, the incumbent receives a supervisory certificate, and at the Lieutenant's level, the\nincumbent receives the management certificates.\nVice President Malloy expressed her concern about the language within the Police\nCaptain class specification regarding the incumbent's ability to provide leadership. She\nemphasized that the Police Captain position is a leadership role. She explained that the\nclass specification indicated that the incumbent must be able to demonstrate effective\nleadership. She further explained that demonstration and providing leadership are slightly\ndifferent things. She did not suggest making any revisions or edits but wanted the Board\nto discuss and consider her input.\nThe Board Members moved their focus to item 4-A-iv, Media Coordinator. Member Brandt\nstated that the class specification descriptive, \"maintain effective audio and visual\ndiscrimination and perception needed to perform assigned duties\" was confusing. The\nother Board members agreed.\nVice President Malloy inquired if the Media Coordinator job description position was\nsimilar to a web master. She further asked if the incumbent would do website-related\nwork.\nSenior Human Resources Analyst Low introduced himself as the Senior Human\nResources Analyst assigned to Alameda Municipal Power (AMP). The Media Coordinator\nwill be partially responsible for the website but will also be a critical classification that will\nwork very closely with the Senior Communications Specialist, a classification that\nfunctions much like the City's Public Information Officer. The Media Coordinator will keep\nAMP customers, both residential and business, up to speed with AMP activities and work\non both electronic and printed information with the Communications Specialist.\nVice President Malloy stated there was no indication within the class specification that the\nincumbent will be regulating or managing the rights of users. She further stated that this\nposition is not really a web master. She speculated that this position is, therefore,\nsomeone who will maintain web content.\nVice President Malloy stated that under the Experience section, indicating three years of\nexperience was a great benchmark. However, she stated that she preferred to see an", "path": "CivilServiceBoard/2016-01-06.pdf"}
{"body": "CivilServiceBoard", "date": "2016-01-06", "page": 6, "text": "City of Alameda Page 6\nCivil Service Board Minutes\nRegular Meeting January 6, 2016\ninclusion of language pertaining to experience with a similar organization size. She further\nstated that the incumbent's three years of experience in a larger or smaller organization\nwill indicate if the level of experience approaches the requirements and applies to the\nposition.\nMember Nolan inquired if this position is strictly for AMP and if the incumbent would be\navailable to help if the City had a need.\nSenior Human Resources Analyst Low responded that the incumbent could help City IT\nstaff. He stated that the City has an IT Department that services all of the departments\nbesides AMP. He continued to explain that AMP does have a separate information\nsystems staff. The City's IT staff work very closely together with AMP's IT staff to ensure\nthat both AMP's and the City's information technology needs are met.\nVice President Malloy entertained a motion to approve Consent Calendar items 4-\nA-i, 4-A-ii, 4-A-iii and 4-A-iv. Member Brandt moved that the items be approved.\nMotion was seconded by Member Nolan which was passed by a 4-0 vote (Batchelor-\nabsent).\n5.\nREGULAR AGENDA ITEMS\n5-A.\nInformational Report, December 21, 2015, Regarding Designation of Eligible\nList - Public Works Supervisor, 2015-46 for Senior Fleet Mechanic vacancy,\nPW.2370.001\nThe Civil Service Board accepted the Informational report.\n5-B. Activity Report - Period of September 1, 2015 through November 30, 2015.\nFULL-TIME HIRES\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/08/15\nAlameda Municipal Power\nDistribution Engineer\n09/08/15\nCommunity Development\nCombination Building Inspector\n09/14/15\nFinance\nFinancial Services Manager\n10/05/15\nCommunity Development\nCombination Building Inspector\n10/05/15\nCity Clerk\nDeputy City Clerk\n10/06/15\nAlameda Municipal Power\nUtility Geographic Information Systems Analyst\n10/28/15\nAlameda Municipal Power\nUtility Database Analyst\n11/02/15\nPublic Works\nPublic Works Project Manager II\n11/16/15\nAlameda Municipal Power\nCompliance Superintendent\n11/30/15\nPublic Works\nPublic Works Supervisor - Fleet Services\n11/30/15\nPublic Works\nPublic Works Project Manager II\nPROMOTIONS", "path": "CivilServiceBoard/2016-01-06.pdf"}
{"body": "CivilServiceBoard", "date": "2016-01-06", "page": 7, "text": "City of Alameda Page 7\nCivil Service Board Minutes\nRegular Meeting January 6, 2016\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/20/15\nAlameda Municipal Power\nElectrical Maintenance Technician (2)\n10/04/15\nAlameda Municipal Power\nJourney Line Worker\n10/08/15\nPublic Works\nPublic Works Maintenance Foreperson\n11/01/15\nFire\nDivision Chief (2)\n11/01/15\nAlameda Municipal Power\nUtility Information Technology Manager\n11/15/15\nFire\nFire Captain (3)\n11/23/15\nHuman Resources\nAdministrative Technician II\n11/29/15\nPublic Works\nProject Specialist II\nRETIREMENTS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/10/15\nCommunity Development\nCombination Building Inspector\n09/14/15\nAlameda Municipal Power\nIntermediate Clerk\n09/17/15\nFire\nFire Captain\n10/02/15\nAlameda Municipal Power\nMeter Reader\n10/02/15\nFinance\nAdministrative Technician III\n10/06/15\nPublic Works\nSenior Fleet Mechanic\n10/09/15\nAlameda Municipal Power\nElectrical Distribution Technician\nSEPARATIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/11/15\nAlameda Municipal Power\nElectrical Maintenance Technician\n09/28/15\nCity Manager\nExecutive Assistant\n10/01/15\nAlameda Municipal Power\nCommunications Engagement Specialist\n10/16/15\nPublic Works\nPublic Works Maintenance Team Leader\nThe Civil Service Board accepted the Activity report.\n5-C. Informational Reports\nDecember 21, 2015, Acknowledgment of Return to Civil Service Firefighter\nPosition - Michael DeWindt\nDecember 21, 2015, Acknowledgment of Return to Civil Service Firefighter\nPosition - Stephen Lucero\nNovember 19, 2015, Acknowledgment of Application to Temporarily Vacate Civil\nService Position - Patrick Corder\nDecember 8, 2015, Acknowledgment of Application to Temporarily Vacate Civil\nService Position - David Wills\nMember Brandt commented that under the Community Paramedicine Program, she\nnoticed that two people were going off the program and two people were going onto the", "path": "CivilServiceBoard/2016-01-06.pdf"}
{"body": "CivilServiceBoard", "date": "2016-01-06", "page": 8, "text": "City of Alameda Page 8\nCivil Service Board Minutes\nRegular Meeting January 6, 2016\nprogram. She further asked for the reason of such movement of appointees.\nHuman Resources Analyst llacqua responded that the Community Paramedicine\nprogram is a grant funded program with the County of Alameda. She explained that\nAlameda City firefighters rotate into and out of the program so that multiple firefighters\ncan have the experience.\nVice President Malloy commented that the program allows for staff development which\nencourages people to stick around.\nThe Civil Service Board accepted the Informational report.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)\n(Any person may address the Civil Service Board in regard to any matter over which the\nCivil Service Board has jurisdiction or of which it may take cognizance that is not on the\nagenda).\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nVice President Malloy stated she was happy to see new staff members in today's meeting.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Gonzales stated that she really enjoyed working with the Civil\nService Board. The new Human Resources Director, Nancy Bronstein, will begin January\n25, 2016.\n9.\nCONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING\nWednesday, April 6, 2016.\n10.\nADJOURNMENT\nMeeting was adjourned at 5:30 p.m.\nRespectfully submitted,\nme\nNancy Bronstein, Human Resources Director\nfor !\nSusan Gonzales\nInterim Human Resources Director and\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2016-01-06.pdf"}