{"body": "CivilServiceBoard", "date": "2015-07-01", "page": 1, "text": "CHT\nOF\nof\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, July 1, 2015\n1.\nCALL TO ORDER\nThe meeting was called to order at 5:06 p.m. by Board President Dean Batchelor.\n2.\nROLL CALL:\nPRESENT: President Dean Batchelor, Members Jan Brandt, Zara Santos, and Cookie Robles-\nWong (arrived @ 5:11 p.m. - late)\nSTAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary\nto the Board\nStephanie Garrabrant-Sierra, Administrative Services Director\nBeth Fritz, Administrative Assistant II\nMichael Roush, Attorney - Civil Service Board Legal Counsel\nChris Low, Senior Human Resources Analyst\nRobin Young, Senior Human Resources Analyst\nTiffany llacqua, Human Resources Analyst I\nMonica Selles, Human Resources Analyst II\nSharlene Shikhmuradova, Administrative Technician Il\nBill Garvine, EUPA Representative\nTerry Flippo, ACEA Representative\nABSENT:\nVice President Marguerite Malloy\nBeth Fritz, Administrative Assistant Il\n3.\nMINUTES:\nA.\nApproval of Minutes of the Regular meeting of April 1, 2015.\nMember Santos moved that the April 1, 2015 Minutes be approved. Motion was seconded by\nPresident Bachelor which was passed by a 3-0 vote (Malloy-absent, Robles-Wong-late).\n4.\nSPECIAL AGENDA ITEM:\n4-A. Presentation: Park Maintenance Equipment Operator Practical Skills Test\nTiffany llacqua, Human Resources Analyst I, provided an overview to the Board regarding the Park\nMaintenance Equipment Operator Practical Skills Test. llacqua worked with John McDonald, Park\nManager to fill the vacancy in the Alameda Recreation and Park Department (ARPD). The\nrecruitment opened in May 2015 and was open for two weeks. There were 81 applicants and 17", "path": "CivilServiceBoard/2015-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2015-07-01", "page": 2, "text": "City of Alameda Page 2\nCivil Service Board Minutes\nRegular Meeting July 1, 2015\nwere invited to the Practical Skills Test. There were 12 applicants who followed protocol, confirming\nthey wanted to participate in the exam.\nllacqua provided handouts (bulletin, supplemental questionnaire, etc.) to the Board. There were eight\napplicants who showed up on the day of the Practical Skills Test. Applicants were given an injury,\nillness, and liability waiver form and an equipment proficiency questionnaire to complete before they\ntook the test. They were asked to complete a criminal history questionnaire in compliance with a new\nlaw that went into effect in July 2014. The new law requires that applicants not be required to provide\ncriminal history information until after it is determined that they meet the minimum qualifications of the\njob.\nThe skills test was held at the multipurpose field at Alameda Point and both the field and part of the\nsidewalk were used to complete the five different exercises:\n-\nDriving a tractor and moving materials with the tractor\n-\nProperly loading a truck\n-\nChanging a blade on a chain saw and then starting the chain saw\n-\nCorrectly identifying different fuels and which equipment uses what fuel\n-\nDriving a mower and mowing the lawn properly\nEach exercise was worth 20 points with a total of 100 points overall. Of the eight applicants who\ntested, seven passed the practical test and were placed on the Eligible List. The List was provided to\nARPD two days after the test was completed. llacqua stated that she anticipates receiving the final\ncandidate selection from ARPD soon.\nExecutive Secretary Kovacs stated that this overview was provided so that new Board Members\nwould have an understanding of how a merit based Civil Service recruitment and testing is\nconducted.\nPresident Batchelor asked if the exercises were done on a timed basis and were candidates timed as\nthey did the exercises. llacqua stated they were not timed as there was a problem with some of the\nequipment. Board Member Brandt asked who the evaluating proctors were. llacqua stated that\nskilled workers/subject matter experts oversaw and proctored the different exercises. Executive\nSecretary Kovacs stated there were supervisors from Public Works, AMP, and ARPD who served as\nproctors of the exercises.\n5.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR\nJULY 1, 2015.\n5-A-i.\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\n(Mar. 2, 2015 - May 31, 2015)\nG:\\Personnel\\CSB\\All Minutes/201 Minutes)2015-07-01 CSB Minutes-Mtg Draft", "path": "CivilServiceBoard/2015-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2015-07-01", "page": 3, "text": "City of Alameda Page 3\nCivil Service Board Minutes\nRegular Meeting July 1, 2015\nAdministrative Technician I\n03/18/2015\n2015-24\n(Designated from Office Assistant-Lateral Transfer)\nAssistant Community Development Director\n03/30/2015\n2015-15PR\nBuilding Code Compliance Officer\n04/08/2015\n2015-14\nChief System Dispatcher\n05/26/2015\n2015-05\n(Designated from System Operations and Field Services Superintendent)\nCommunications Engagement Specialist\n03/10/2015\n2015-02\n(Designated from Public Information Officer)\nCustomer Service Representative\n04/16/2015\n2015-20\nDistribution Engineer\n04/16/2015\n2015-11\nExecutive Assistant\n03/31/2015\n2015-13PR\nFirefighter\n12/11/2014\n2014-34\nIntermediate Clerk (lateral transfer)\n05/11/2015\n2015-35\nOffice Assistant (lateral transfer)\n05/11/2015\n2015-36\nPermit Technician III\n03/12/2015\n2015-09\nPlanner I\n05/12/2015\n2015-22\nPolice Maintenance Technician\n05/27/2015\n2015-32PR\nPublic Works Project Manager III\n04/01/2015\n2015-17PR\nStock Clerk\n05/05/2015\n2015-18\nSystem Operations and Field Services Superintendent\n03/12/2015\n2015-05\n(System Operations Superintendent)\nSystem Operator\n05/11/2015\n2015-19\nPolice Officer\nDaniel Schilling\n05/27/2015\n2015-06\nPeter Kim\n05/27/2015\n2015-06\nDylan Westfall\n05/27/2015\n2015-06\nAaron Moore\n05/27/2015\n2015-06\nChristopher Cypher\n05/27/2015\n2015-06\nEvan Vigneault-Cubit\n05/27/2015\n2015-07\nRay Hamilton\n05/27/2015\n2015-07\nCameron McGee\n05/27/2015\n2015-10PT\nAmanda Lanzarin\n05/27/2015\n2015-10PT\nKyle Emmitt\n05/27/2015\n2015-10PT\nDominic Bongiovanni\n05/27/2015\n2015-10PT\nGarrett Brown\n05/27/2015\n2015-10PT\nShanna Holmes\n05/27/2015\n2015-10PT\nJames Wilson\n05/27/2015\n2015-10PT\nLuis Buenrostro, Jr.\n05/27/2015\n2015-10PT\nSabi Mand\n05/27/2015\n2015-10PT\nAnthony Flores\n05/27/2015\n2015-10PT\nJuan Ramon Umali\n05/27/2015\n2015-10PT\n5-A-ii. ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nFirefighter\n12/11/2014\n2014-34\nLibrary Technician\n12/08/2014\n2014-39\nSystem Operator Trainee\n10/06/2014\n2014-38PT\n5-A-iii. ELIGIBLE LIST EXPIRED/\nDATE ESTABLISHED\nEXAM NO.\nCANCELLED/EXHAUSTED\nAssistant General Manager - Customer Resources\n10/06/2014\n2014-27\nCity Engineer\n10/13/2014\n2014-33R\nCombination Building Inspector\n10/28/2014\n2014-31\nG:\\Personnel\\CSB\\All Minutes/201 Minutes)2015-07- CSB Minutes-Mtg Draft", "path": "CivilServiceBoard/2015-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2015-07-01", "page": 4, "text": "City of Alameda Page 4\nCivil Service Board Minutes\nRegular Meeting July 1, 2015\nFinance Supervisor\n11/13/2013\n2013-32\nHuman Resources Analyst\nI\n06/27/2013\n2013-21PR\nIntermediate Clerk\n10/09/2013\n2013-30\nIntermediate Clerk (lateral transfer)\n06/11/2015\n2015-35\nOffice Assistant\n10/28/2013\n2013-31\nPermit Technician III\n03/12/2015\n2015-09\nPolice Captain\n05/01/2013\n2013-12PR\nPolice Maintenance Technician\n05/27/2015\n2015-32PR\nPolice Officer\n07/08/2014\n2012-33\nPolice Officer\n07/08/2014\n2013-20PT\nPublic Information Officer\n02/19/2015\n2015-02\nPublic Safety Dispatcher\n06/25/2014\n2014-10\nPublic Works Project Manager III\n04/01/2015\n2015-17PR\nSupervising Librarian\n12/03/2014\n2014-43\nUtility Information System Billing Specialist\n12/22/2014\n2014-46\n5-A-iv. LIST OF SPECIFICATIONS\nExisting Classification Specification Revision:\n-\nAssistant General Manager - Engineering and Operations\n-\nChief System Operator\n-\nDivision Chief\n-\nPark Maintenance Foreperson (Reactivated)\n-\nPermit Technician I\n-\nPermit Technician Il\n-\nPublic Works Supervisor\n-\nRedevelopment Project Manager\n-\nSenior Communications Specialist\n-\nSenior Utility Accountant\nNew Class Specifications:\n-\nMedia Specialist\n-\nUtility Analyst\n-\nUtility Project Manager\nExecutive Secretary Kovacs stated that staff is pulling the new class specification for Media Specialist\nfrom the agenda as there are last minute questions and concerns that need to be addressed.\nBoard Member Brandt stated that there is a typo in the Assistant General Manager Job Specification.\nOn #1, first line, \"selectin\" should be \"selection.\" Also, it appears that all of the positions require a\nvalid California Driver's License and a good driving record. Board Member Brandt asked why the\nMedia Specialist/Web Designer needs to be able to drive. Senior Human Resources Analyst Low\nstated that within various specifications there are times when a Driver's License is absolutely needed\nfor the job. For instance a Police Officer or Line Worker would need a license to drive around the city.\nClassifications are written in a broad sense and a web specialist may be doing web work 99 percent\nof the time at their desk. But some positions may require off-site work and thus require the need for a\ndriver's license.\nBill Garvine, EUPA President and representative, stated that AMP requested that Human Resources\npull the Media Specialist. The Media Specialist at AMP would often times be asked to supervise art\nG:\\Personnel\\CSB\\All Minutes/2015 Minutes\\2015-07- CSB Minutes-Mtg Draft", "path": "CivilServiceBoard/2015-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2015-07-01", "page": 5, "text": "City of Alameda Page 5\nCivil Service Board Minutes\nRegular Meeting July 1, 2015\nwork which would include using an independent contractor which may require travel to contractors\noffices, etc.\nBoard Member Brandt stated that on the Utility Analyst specification, under definition, it states\n\"\nprovides management assistance \", but then under Distinguishing Features it states, \"Work in the\nclass is distinguished from that of lower classes in that it involves full responsibility for various staff\nand project functions.\" And, in Examples of Duties, #13, it states, \"May administer or manage specific\nproject, programs, and or services.\" Nowhere in the experience requirement does it say that they\nneed to have management or project management experience. Senior Human Resources Analyst\nLow stated the Utility Analyst is a brand new classification and is similar to the Management Analyst\nclassification. It is not truly a project manager because there are specific Project Manager\nclassifications for whom job specifications were recently adopted. This Utility Analyst is going to be\nmore of a general analyst who will be working in support of utility specific programs and projects.\nExecutive Secretary Kovacs stated that in the general analyst series, which this classification equates\nto, it is equivalent to the entry level analyst classification. People could qualify via a variety of routes.\nThis could be a transitional position for someone going into the professional classes from\nadministrative classes. The expectation would be they would have extensive administrative\nexperience. It could also be a vehicle where somebody enters the work force from professional\ninternships where they have done support work in overseeing projects and programs. Board Member\nBrandt stated that theoretically this could be someone who did the work well and now is entering into\na leadership role? Executive Secretary Kovacs stated yes.\nPresident Batchelor stated that in looking at the Senior Communications Specialist and the Senior\nUtility Accountant specifications, there is not supervision in the Senior Communications Specialist\nspecifications, but in looking at the Senior Utility Accountant specification, one level below the Senior\nCommunication Specialist, it talks about supervising activities of Utility Accountants and Senior\nAccount Clerks. Why use the title of \"Senior\" when there is no supervision? Senior Human\nResources Analyst Low stated that the Senior Communications Specialist is a title change from what\nwas previously called a Communications Engagement Specialist. The Communications Engagement\nSpecialist was a bad title as AMP does not engage in communications, they engage their customers.\nThat is the first reason for the change in title. It is at the same level as a Senior Management Analyst\nor Senior Human Resources Analyst. This communications position has very high level duties with\nregard to both internal and external communication plans and strategies. Although there is not a\nCommunications Specialist classification below it, this particular position may provide project or\nassignment supervision or direction to other classifications such as an Administrative Services\nCoordinator which is an entry level classification between highly productive administrative and entry\nlevel management classifications. President Batchelor clarified that then \"Senior\" was just kept as a\ntitle. Senior Human Resources Analyst Low stated yes.\nBoard Member Robles-Wong stated if there is no classification family leading to this classification,\nwhat would be the leading position or the position right below it. Senior Human Resources Analyst\nLow stated that right now there is no infrastructure or classification to dovetail into the Senior\nCommunications Specialist position; AMP is too small. There are other energy classifications that\ncould feed into this particular classification if the person had a very strong background.\nExecutive Secretary Kovacs stated that this particular employee group, EUPA, is relatively new.\nThey broke away from the citywide Management and Confidential Employees Association (MCEA)\nG:\\Personnel\\CSB\\All Minutes/201 Minutes)2015-07- CSB Minutes-Mtg Draft", "path": "CivilServiceBoard/2015-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2015-07-01", "page": 6, "text": "City of Alameda Page 6\nCivil Service Board Minutes\nRegular Meeting July 1, 2015\napproximately a year ago. When MCEA broke away, they took the AMP specialized classes with\nthem and they became part of the EUPA group. EUPA does not have that general analyst\nclassification series any longer (e.g., the Management Analyst, Administrative Management Analyst\nand Senior Management Analyst). She further stated classifications are built as they are needed.\nRight now AMP does not have a journey level need; right now they have an advanced need. Down\nthe road they may come back for a journey level classification. Senior Human Resources Analyst\nYoung stated that the term \"Senior\" typically illustrates one of two things: lead direction or an\nadvanced professional position.\nMayor Herrera-Spencer stated that with relation to possession of a Driver's License, the City would\nreally like to encourage the use of public transportation, bicycling or walking. If there was any way a\nCity employee could do a job without a Driver's License, she would encourage it. She would\ndiscourage using a single occupancy form of transportation for work.\nMember Brandt moved that the Consent Calendar be approved with the Media Specialist\npulled for further review. Motion was seconded by Member Santos which was passed by a 4-0\nvote (Malloy-absent).\n6.\nREGULAR AGENDA ITEMS\n6-A.\nInformational Report, March 18, 2015, Regarding Eligible List and Appointment\nCertification -\n-\nOffice Assistant Lateral Transfer Request List for Administrative Technician\nI\nvacancy, DS. 1470.001\nExecutive Secretary Kovacs stated that at various times there will be actions taken by staff. These\nare actions taken by the Acting Human Resources Director and Executive Secretary. The following\nreports are to advise the Civil Service Board of such actions.\n6-B. Informational Report, March 10, 2015, Regarding Designation of Eligible List\n-\nPublic Information Officer, 2015-02 for Communications Engagement Specialist\nvacancy, AP.7015.001\n6-C. Informational Report, May 12, 2015, Regarding Designation of Eligible List\n- System Operations Superintendent, 2015-05 for Chief System Dispatcher vacancy,\nAP.7018.001\n6-D. Informational Report, June 18, 2015, Regarding Lateral Transfer\n-\nSenior Human Resources Analyst - AMP (Classification Code 7007) to Senior\nHuman Resources Analyst (AMP) (Classification Code 1265)\n6-E. Information Report, June 17, 2015, Regarding Approval of Applications to\nTemporarily Vacate Civil Service Positions:\n-\nMark Sample\n-\nMichael DeWindt\n-\nStephen Lucero\nG:\\Personnel\\CSB\\Al Minutes/2015 Minutes\\2015-07-01 CSB Minutes-Mtg Draft", "path": "CivilServiceBoard/2015-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2015-07-01", "page": 7, "text": "City of Alameda Page 7\nCivil Service Board Minutes\nRegular Meeting July 1, 2015\nExecutive Secretary Kovacs stated that the Community Paramedicine Program is excluded by\nOrdinance from Civil Service due to its special funding. The incumbents have submitted requests to\nvacate their Civil Service positions in order to be assigned to the Community Paramedicine Program.\nAt the end of their assignment, they will return to their Civil Service positions.\nPresident Batchelor stated that in regard to the Division Chief classification there is not an inclusion of\noffice assignment and asked for clarification. Executive Secretary Kovacs stated that a Division Chief\nis usually assigned to fire suppression which means they work 24 hour shifts and are in command at\nemergency calls. This particular Paramedicine assignment is what is called an office assignment, so\nthe incumbent is coming off of a fire suppression assignment to a non-suppression traditional work\nschedule, working Monday through Friday, 8:00 a.m. to 5:00 p.m. The office differential is\nestablished in the Memorandum of Understanding (MOU) to provide incentive to the employee who\ngoes from the suppression shift schedule to the non-suppression traditional schedule.\n6-F. Activity Report - Period of March 1, 2015 through May 31, 2015.\nFULL-TIME HIRES\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n03/23/15\nAlameda Municipal Power\nSupport Services Supervisor\n04/06/15\nPolice\nPolice Officer\n04/06/15\nPublic Works\nMaintenance Worker II\n04/20/15\nAlameda Municipal Power\nCommunications Engagement Specialist\n05/18/15\nAlameda Municipal Power\nCustomer Service Representative\nCERTIFIED TO CIVIL SERVICE (FROM SAFER PROGRAMO\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n03/08/15\nFire\nFirefighters (6)\nLATERAL TRANSFERS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n03/23/15\nCommunity Development\nto Administrative Technician I\nfrom Office Assistant\nREINSTATED TO FORMER POSITION\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n04/19/15\nAlameda Municipal Power\nto Electrical Maintenance Technician\nfrom System Dispatcher\nPROMOTIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n04/05/15\nFire\nFire Apparatus Operator\n04/09/15\nAlameda Municipal Power\nSystems Ops & Field Service Superintendent\n04/19/15\nCommunity Development\nAssistant Community Development Director\n04/19/15\nLibrary\nExecutive Assistant\n04/19/15\nFire\nFire Chief (Appointed by City Manager)\n05/03/15\nPublic Works\nPublic Works Project Manager Il\nG:\\Personnel\\CSB\\All Minutes/2015 Minutes)2015-07 CSB Minutes-Mtg Draft", "path": "CivilServiceBoard/2015-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2015-07-01", "page": 8, "text": "City of Alameda Page 8\nCivil Service Board Minutes\nRegular Meeting July 1, 2015\nRETIREMENTS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n04/02/15\nCommunity Development\nPermit Technician III\n05/30/15\nFire\nCaptain\nSEPARATIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n03/17/15\nPolice\nPolice Officer\n04/02/15\nPolice\nIntermediate Clerk\n04/03/15\nAlameda Municipal Power\nAsst. General Manager-Engineering and Operations\n04/30/15\nCommunity Development\nEconomic Development Manager\n05/01/15\nCity Manager\nCity Manager\n05/01/15\nCity Manager\nAssistant City Manager\n05/07/15\nFinance\nFinance Supervisor\nExecutive Secretary Kovacs stated that for clarification to new Board Members Brandt and Robles-\nWong, the Activity Report lists the various Civil Service and related activities that have been\nprocessed during the last three month period.\nRegarding Separations:\n-\nPolice Officer was released from Probation\n-\nPolice Intermediate Clerk resigned to take another position\n-\nAlameda Municipal Power Asst. General Manager-Engineering and Operations\nmoved out of the area\n-\nCommunity Development Economic Development Manager resigned and moved out\nof area\n-\nCity Manager took another position in Riverside, CA\n-\nAssistant City Manager took another position in Riverside, CA\n-\nFinance Supervisor resigned and is the Finance Director for the City of Pittsburg, CA\n7.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\n(Any person may address the Civil Service Board in regard to any matter over which the Civil\nService Board has jurisdiction or of which it may take cognizance that is not on the agenda)\nNone\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nBoard Member Santos wanted to let the Human Resources staff know that the new Fair Labor\nStandards Act (FLSA) regulations were released June 30 which may impact salaries. Executive\nSecretary Kovacs stated that the City of Alameda is not impacted because our lowest salary ranges\nmeet the new thresholds.\n9.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Kovacs introduced new Board Members to meeting attendees.\nG:\\Personnel\\CSB\\All Minutes/201 Minutes)2015-07 CSB Minutes-Mtg Draft", "path": "CivilServiceBoard/2015-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2015-07-01", "page": 9, "text": "City of Alameda Page 9\nCivil Service Board Minutes\nRegular Meeting July 1, 2015\n10.\nCONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING\nWednesday, October 7, 2015.\n11.\nADJOURNMENT\nMeeting was adjourned at 5:46 p.m.\nRespectfully submitted,\nsifth\nJill Kovacs\nActing tuman Resources Director and\nExecutive Secretary to the Civil Service Board\nG:\\Personnel\\CSB\\Al Minutes/2015 Minutes\\2015-07 CSB Minutes-Mtg Draft", "path": "CivilServiceBoard/2015-07-01.pdf"}