{"body": "CityCouncil", "date": "2015-06-02", "page": 1, "text": "MINUTES OF THE SPECIAL CITY COUNCIL MEETING\nTUESDAY- -JUNE 2, P.M.\nMayor Spencer convened the meeting at 6:01 p.m.\nRoll Call - Present:\nCouncilmembers Daysog, Ezzy Ashcraft, Matarrese, Oddie\nand Mayor Spencer - 5.\n[Note: Councilmember Daysog arrived at 6:28 p.m.]\nAbsent:\nNone.\nThe meeting was adjourned to Closed Session to consider:\n(15-356) Conference with Real Property Negotiators (54956.8); Property: 707 West\nTower Avenue (Building 9 at Alameda Point) and 651 West Tower Avenue (Building 91\nat Alameda Point); Negotiator: Nanette Mocanu, Assistant Community Development\nDirector Negotiating party: Ridge Capital, Inc. and SRMErnst Development Partners;\nUnder negotiation: Price and terms of payment\n(15-357) Conference with Labor Negotiators (54957.6); City Negotiator: Stephanie\nGarrabrant-Sierra; Employee Organizations: Electric Utility Professional Association of\nAlameda (EUPA) and Alameda Municipal Power Unrepresented Management\nEmployees (AMPU); Under Negotiation: Salaries and terms of employment\nFollowing the Closed Session the meeting was reconvened and Mayor Spencer\nannounced that regarding Labor, direction was given to staff.\n***\nMayor Spencer called a recess at 7:07 p.m. and reconvened the meeting at 12:03 a.m.\n***\nFollowing the Closed Session the meeting was reconvened and Mayor Spencer\nannounced that regarding Real Property, direction was given to staff.\nAdjournment\nThere being no further business, Mayor Spencer adjourned the meeting at 12:32 a.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nSpecial Meeting\nAlameda City Council\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 2, "text": "MINUTES OF THE SPECIAL JOINT CITY COUNCIL\nAND THE SUCCESSOR AGENCY TO THE\nCOMMUNITY IMPROVEMENT COMMISSION (SACIC) MEETING\nTUESDAY--JUNE - P.M.\nMayor/Chair Spencer convened the meeting at 9:07 p.m.\nRoll Call -\nPresent:\nCouncilmembers/Agency Members Daysog, Ezzy\nAshcraft, Matarrese, Oddie and Mayor/Chair Spencer\n-5. -\nAbsent:\nNone.\nOral Communications\nNone.\nConsent Calendar\nAgency Member Oddie moved approval of the Consent Calendar.\nAgency Member Ezzy Ashcraft seconded the motion, which carried by unanimous voice\nvote - 5. [Items so enacted or adopted are indicated by an asterisk preceding the\nparagraph number.]\n(*15-009) Minutes of the Successor Agency to the Community Improvement\nCommission (SACIC) Meeting Held on March 17, 2015; and the Special Joint City\nCouncil and SACIC Meeting Held on April 7, 2015. Approved.\nAgenda Items\n(15-377) Resolution No. 15048, \"Approving and Adopting the City of Alameda\nOperating and Capital Budget for Fiscal Years (FY) 2015-16 and 2016-17.' Adopted;\nand\n(15-010) Resolution No. 15-03, \"Approving and Adopting the Successor Agency to the\nCommunity Improvement Commission Budget for FY 2015-16 and 2016-17.'\nAdopted.\nThe Interim City Manager stated revised pages were provide on Other Post-\nEmployment Benefits (OPEB) and made brief comments.\nThe Finance Director gave a Power Point presentation and responded to questions.\nSpecial Joint Meeting\nAlameda City Council and Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 3, "text": "Mayor Spencer inquired whether the annual operating results for the coming year is\n$1.2 million positive, but $5.2 million deficit after five years.\nThe Finance Director responded the City has been prudent in forecasting moving\nforward; stated; deficits are attributed to increases in retirement contributions that\ncannot be easily changed; the City is working with bargaining groups on long term\nsolutions for Other Post Employment Benefits (OPEB); structural deficit issues have to\nbe reviewed and corrected; anytime budget forecasts go further out in years, it is best to\nassume where the economy will go based on what is known now; staff is doing its best\nto estimate; the budget is conservative and there are a multitude of items that need to\nbe addressed.\nCouncilmember Ezzy Ashcraft stated one-time large transfer funds are referenced;\ninquired what the plan is moving forward.\nThe Interim City Manager responded a portion of the transfer tax is one-time;\neliminating the transfer tax from the Balance Revenue Index (BRI) was discussed and\nneeds to be negotiated with bargaining units.\nVice Mayor Matarrese inquired whether one-time fund transfers have been used to\nbalance revenue in budget, to which the Interim City Manager responded in the\naffirmative.\nVice Mayor Matarrese stated there are no other outstanding loans; solutions for fixing\nstructural problems needs discussion; budgeting is not exact and projections are\nvariable; the City has the benefit of history to make projections tighter; that he would like\ncheckpoints after the first year to address the gap.\nThe Finance Director stated the loan repayment from Alameda Municipal Power (AMP)\nis $2.2 million; there was a swap of revenue: AMP prepaid a portion of its franchise with\nan advance, which is already in the General Fund; AMP will repay the $2.2 million in full\nin FY15-16 instead of trying to eliminate it; the net increase one-time money is $1.2\nmillion added to the fund balance in FY15-16; Council agreed to use the fund balance\ntoward FY16-17.\nThe Interim City Manager stated staff met with an attorney who specializes in utility\nusers tax to determine an estimate of what is being left on the table; the five year\nprojections show the need to continue belt tightening; continuing to be frugal and\nmaking adjustments would help fiscal sustainability.\nCouncilmember Daysog stated the chart is helpful; when comparing annual expenditure\nincreases to conservative revenue estimates, the annual rate of change almost doubles;\nstaff is being conservative; the chart shows the structural deficit in summary form; he\nquestioned what happened to the programs being considered to decrease fund balance\nfrom 30% to 20%.\nSpecial Joint Meeting\nAlameda City Council and the Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 4, "text": "In response to Councilmember Oddie's inquiry regarding PERS smoothing, the Finance\nDirector stated the PERS Chief Actuary does not expect rates to go down.\nCouncilmember Oddie stated increases in expenses are expected to level off in five\nyears.\nThe Finance Director stated PERS is trying to address liabilities; the City cannot control\nwhether PERS will revise assumptions; the City will have to contribute what PERS\nrequires; PERS is just one component; there is a combination of factors to review,\nfocusing on one is not prudent.\nCouncilmember Oddie stated PERS is the main root of the annual operating result\ndeficit; the City should focus on ways to be more efficient in controlling costs moving\nforward.\nIn response to Mayor Spencer's inquiry, the Finance Director stated a deficit reduction\nis not anticipated because operating expenses are locked in; some components of\nsalaries and benefits could be controlled; other ideas regarding contracts may come up\nin five years.\nThe Finance Director continued the presentation.\nIn response to Mayor Spencer inquiry, the Library Director stated $100,000 represents\nadding hours on Wednesdays to offer more programming and class visits; $40,000 is to\nextend hours, and $60,000 goes toward the materials budget.\nIn response to Councilmember Daysog's inquiry, the Finance Director stated the County\ngrant is for additional limited term Fire Department positions; elimination of the\nambulance is not on the list for FY16-17.\nCouncilmember Daysog inquired whether costs are rolled into the five year projections,\nto which the Finance Director responded in the affirmative.\nIn response to Councilmember Ezzy Ashcraft's inquiry, the Fire Chief stated the\nCommunity Paramedicine Pilot Program grant funds are for two years; once funds run\nout, the program will be dissolved if no other funding is found; lots of people could\nbenefit from the program, including Alameda Hospital.\nCouncilmember Oddie stated pilot programs are not continued if they do not work.\nIn response to Mayor Spencer's inquiry, the Interim City Manager stated filling positions\nsaves overtime costs.\nSpecial Joint Meeting\nAlameda City Council and Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 5, "text": "The Finance Director concurred with the Interim City Manager; stated Fire Department\nvacancies are reviewed to determine realistic timeframes to fill the positions; estimated\nvacancy savings would be based on hire dates; estimates are based on known\nvacancies.\nMayor Spencer inquired whether the budget addresses overtime of public safety.\nThe Interim City Manager responded the Fire Department's SAFER Grant expired;\npositions were no longer funded and were filled with overtime; the Fire Department\nsubmitted a grant application for a $500,000 SAFER Grant which will reduce overtime.\nMayor Spencer inquired whether staffing levels will be reviewed as part of the budget, to\nwhich the Interim City Manager responded it would be the Council's decision to review\nstaffing levels.\nMayor Spencer inquired whether the staffing level issue is in the parking lot of items, to\nwhich the Interim City Manager responded in the negative; stated the issue could be\nadded to the parking lot.\nCouncilmember Ezzy Ashcraft stated the problem for the budget and for personnel is\nthat overtime increased; there needs to be a balance so personnel is not stretched; new\nmembers could be added, but there is a lot to be considered in addition to salary and\nnew employment benefits.\nIn response to Councilmember Oddie's inquiry, the Interim City Manager stated the\nSAFER Grant funds two years.\nThe Interim City Manager noted overtime will never be eliminated 100%.\nMayor Spencer stated Council and staff should be looking at everything.\nVice Mayor Matarrese inquired what would happen if the City does not get the SAFER\nGrant; stated a plan is needed for when the grant expires; suggested reviewing other\ncities' models like Sunnyvale and Rohnert Park.\nThe Finance Director responded the current budget does not assume the City will get\nthe SAFER Grant which is $2.2 million over two years.\nThe Finance Director continued the presentation.\nMayor Spencer inquired whether the Emergency Water Supply (EWS) could fall under\nCommunity Improvement Projects (CIP), to which the Public Works Director responded\nin the negative; stated EWS falls under the Fire Department budget and is a parking lot\nissue.\nSpecial Joint Meeting\nAlameda City Council and the Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 6, "text": "Councilmember Ezzy Ashcraft noted the Fire Department has a fire boat which is\ncapable of pumping water from bay.\nThe Interim City Manager stated the Fire Department does not have water tanks;\ntraining for use of the fire boat is being done; water from the fire boat cannot reach the\nentire town; an alternate system needs to be researched and brought back.\nIn response to Councilmember Ezzy Ashcraft's inquiry, the Fire Chief stated alternate\nsystems could be researched and a report would be brought back in four months.\nThe Interim City Manager stated parking lot issues could be discussed after the budget.\n***\n(15-378) Mayor Spencer stated a motion is needed to consider the remaining agenda\nitem adoption of the appropriations limit [paragraph no. 15-380].\nVice Mayor Matarrese moved approval [of considering the remaining item].\nCouncilmember Oddie seconded the motion, which carried by unanimous voice vote -\n5.\n***\nCouncilmember Daysog stated West Enders feel shortchanged in CIP items; pavement\nand new streets being well distributed across town should be made part of the\ndiscussion.\nCouncilmember Oddie noted Bay Farm Island is not on the budget map.\nThe Finance Director continued the presentation.\nIn response to Councilmember Ezzy Ashcraft's inquiry regarding State legislation, the\nChief Operating Officer - Alameda Point stated the City has a State lobbyist identifying\nways to improve bills and find financing tools for Alameda Point's $600 million\ninfrastructure.\nVice Mayor Matarrese stated the State infrastructure bills are impractical for Alameda.\nThe Chief Operating Officer - Alameda Point stated mitigating the impacts to the\nGeneral Fund reduces ability to fund infrastructure through a special tax.\nMayor Spencer inquired whether Council is being asked to approve the budget without\naddressing the parking lot issues, to which the Interim City Manager responded in the\naffirmative; stated parking lot issues are reserves that do not affect the budget and can\nbe addressed any time.\nSpecial Joint Meeting\nAlameda City Council and Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 7, "text": "Mayor Spencer stated the budget could be affected if additional cuts are made to fund\nparking lot items.\nThe Interim City Manager stated cuts was were already discussed; there will be no\nadditional cuts; the parking lot is a laundry list.\nMayor Spencer stated the part time employee issue has not been discussed and cannot\nbe funded with reserves.\nThe Interim City Manager stated staff is not prepared to discuss the part time employee\nissue at this time.\nMayor Spencer stated that she has been waiting to have the conversation on part time\nemployees for a long time; there may be other items in the parking lot that would be\nconsidered ongoing.\nCouncilmember Ezzy Ashcraft stated staff needs time to address the part time\nemployee issue; the parking lot issues are not part of the two-year budget; that she\nwould like to have a priority setting workshop to address parking lot issues after the\nbudget and the August recess; she is content to know the items are still on the parking\nlot.\nIn response to Mayor Spencer's inquiry, the Interim City Manager stated parking lot\nitems include: Alameda Point buildings, PERS smoothing, OPEB trust for current\nemployees, part time employees, abandoned estuary vessels, and public safety issues;\nthe items are not listed with any priority.\nVice Mayor Matarrese stated the parking lot items were not voted on.\nThe Interim City Manager stated Councilmembers raised parking lot items and she\nmade note of them.\nVice Mayor Matarrese stated the list could be agendized for public discussion; acting on\nitems tonight would be inappropriate; that he would advocate restricting the General\nFund balance on some of the items; there is no inordinate risk of failing to operate the\nCity.\nCouncilmember Ezzy Ashcraft inquired whether the participatory process would\ncontinue to be done in the future, to which the Interim City Manager responded in the\naffirmative; stated there is better participation when the show is taken on the road.\nExpressed support for the proposed budget: Robb Ratto, Park Street Business\nAssociation.\nSpecial Joint Meeting\nAlameda City Council and the Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 8, "text": "Councilmember Daysog stated that he is happy with the budget process and the\nassumptions are reasonable.\nIn response to Councilmember Oddie's inquiry, Vice Mayor Matarrese stated he is\nproposing a 20% restriction on the fund balance.\nMayor Spencer inquired whether the money could be set aside in another fund, to which\nthe Interim City Manager responded in the negative; stated any amount above the 20%\nreserve would become restricted, which means staff would have to come back to\nCouncil for approval to spend it.\nThe Finance Director stated $3 million was restricted for a specific purpose; any amount\nabove 20% has to be specifically restricted; staff is not ready to say where funds would\nbe applied.\n***\n(15-379) Mayor Spencer stated a motion is needed to continue the meeting past 11:00\np.m.\nVice Mayor Matarrese moved approval [of continuing the meeting].\nCouncilmember Oddie seconded the motion, which carried by unanimous voice vote -\n5.\nCouncilmember Oddie stated that he wants to be clear on what can be done today,\nincluding the mechanics.\nVice Mayor Matarrese stated that he would like to have Council consider restricting\nanything above 20% to be used for capital needs which have been deferred, or to fund\nother capital assets, such as salt water pumps and non-operational expenditures.\nCouncilmember Ezzy Ashcraft stated the issues are all worthy to consider, but not\ntonight; that she would like input from staff; she cannot vote on something so specific\nwithout information.\nCouncilmember Daysog stated the whole point of the budget process is to identify and\nbudget CIP needs; questioned why an account would be created that specifies where to\npark or spend money; the budget process already in place deals with current needs and\nlong term unfunded needs.\nMayor Spencer stated that she cannot support a budget where parking lot items would\nbe neglected unless it is a CIP item.\nSpecial Joint Meeting\nAlameda City Council and Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 9, "text": "The Interim City Manager stated spending reserve money on one-time issues is just\nbest practice.\nCouncilmember Ezzy Ashcraft stated tonight is not the time to decide the parking lot\nissue; suggested bringing the items back since they have not come before the Council\nor the public.\nThe Interim City Manager concurred with Councilmember Ezzy Ashcraft; stated there\nare other ways to fund the parking lot issues; using the General Funds is not\nrecommended; finding the best use of funds would be evaluated and brought back to\nCouncil.\nVice Mayor Matarrese stated not using reserves for operations over and above 20% is\nthe point; he would like to cut revenues gathered from one-time events, and apply funds\non a priority basis; specifics could be discussed once items are separated.\nCouncilmember Oddie concurred with Vice Mayor Matarrese; stated anything over 20%\nor 25% should be set aside for discussion at a later meeting.\nCouncilmember Daysog stated the straightest line approach is to develop a strategy on\nhow to treat unfunded capital; once the strategy is known, details can be discussed; the\nprocess is backwards now.\nMayor Spencer stated that she cannot support the process if items on the parking lot\ncould not be discussed.\nCouncilmember Ezzy Ashcraft stated Council is not making any decision one way or the\nother; discussions will take place at later date with agendized items; staff needs\nbreathing room; she does not expect the item to come back before August; inquired\nwhat would be a realistic time frame and format.\nThe Interim City Manager responded staff could do a more thorough job if a report could\nbe brought back in September.\nMayor Spencer stated it sounds like Council is being asked to set aside a certain\namount for certain things like one-time expenses.\nCouncilmember Oddie stated that he is open to developing a strategy as suggested by\nCouncilmember Daysog; staff should have until September; Council could come up with\na number tonight, then give staff direction.\nIn response to Mayor Spencer's inquiry, the Interim City Manager stated the current\nCouncil policy is 25%; all Council is doing tonight is giving direction.\nSpecial Joint Meeting\nAlameda City Council and the Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 10, "text": "Mayor Spencer stated Council is being asked to approve a budget; deciding the\npercentage does not need to be done at this point.\nThe Interim City Manager stated setting reserves at a certain level is good practice;\ntonight Council is being asked to do two things: 1) approve the budget as proposed, and\n2) give staff direction to come back with a plan on spending the amount above the 25%\nreserves.\nMayor Spencer stated she thought all the parking lot items would be addressed then\nCouncil would decide how to proceed.\nCouncilmember Ezzy Ashcraft stated the parking lot items will be addressed, just not\ntonight; suggested sticking with the 25% reserve policy; stated Council will address all\nitems of concern; having full discussion is prudent and responsible.\nThe Interim City Manager stated the same budget exercise was done in November with\nthe prior Council; the process is a proven method separate and aside from the budget.\nCouncilmember Daysog moved approval of the staff recommendation [adoption of the\nCity Council resolution].\nCouncilmember Member Oddie seconded the motion.\nUnder discussion, Councilmember Oddie stated issues discussed were important,\nincluding deferred maintenance and restoring some of the cuts made during the\nrecession; the budget reflects his values and those of the City; growth in public safety\nwas due to PERS smoothing and needs to be addressed long-term; the budget overall\nhas strong values including no cuts to public safety; he is honored to cast a vote in his\nfirst budget approval.\nMayor Spencer stated approval of the budget is a step in the right direction for serving\nthe City at large and corrects departments that have been left behind.\nVice Mayor Matarrese stated he intends to support the budget but would like to address\nan inflated General Fund reserve; there have been years of deferred maintenance and\nhe would like to evaluate allocating one-time funds to that purpose; that he is looking\nforward to more discussion.\nOn the call for the question, the motion carried by unanimous voice vote - 5.\nVice Mayor Matarrese moved approval of directing the Interim City Manager to provide\na strategy that involves allocating the excess of 25% of the current General Fund\nbalance to items that fall under non-operations activities.\nSpecial Joint Meeting\nAlameda City Council and Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 11, "text": "Councilmember Daysog stated the mechanics will be ironed out by City staff, but are\nstill unknown; rather than chasing money and figuring out how to spend it, a strategy to\naddress needs and wants is more appropriate; the issue is too substantive to not have a\ndetailed discussion.\nCouncilmember Oddie stated allowing the surplus to absorb operating deficits is not an\nappropriate use; Council should set a policy at 25% and use the excess to address\nimportant issues; Council and staff should develop a strategy to identify options; the\n25% should be the amount at the end of FY16-17.\nVice Mayor Matarrese stated the fund balance is already being chipped away; he is\nprepared to support the budget because the delta is so small and projections are so\nconservative; at the end of the year, the City will be in better shape than the projections;\nnew development will add to the property tax roll and transfer tax; the margin of error\ncould be worked with.\nCouncilmember Ezzy Ashcraft seconded the motion.\nUnder discussion, Mayor Spencer requested clarification on Vice Mayor Matarrese's\nmotion; stated she would not be able to support a restriction.\nCouncilmember Daysog stated that he would vote no because the whole point of the\nmonth-long budgeting process was to identify the long-term unfunded capital needs,\nwhich are already known; to suddenly say a policy needs to be created to begin to\naddress projects does not make sense; understanding the needs and bending\naccordingly is the straightforward approach.\nVice Mayor Matarrese modified the motion to approve directing the Interim City\nManager to provide a strategy that involves allocating the excess of 25% of the current\nGeneral Fund balance at the end of FY 15-16.\nCouncilmember Ezzy Ashcraft seconded the motion.\nOn the call for the question, the motion carried by the following voice vote: Ayes:\nCouncilmembers Ezzy Ashcraft, Matarrese and Oddie - 3. Noes: Councilmember\nDaysog and Mayor Spencer - 2.\nAgency Member Matarrese moved adoption of the SACIC resolution.\nAgency Member Ezzy Ashcraft seconded the motion.\nUnder discussion, Chair Spencer requested clarification on approving the SACIC\nresolution.\nThe Finance Director stated the Council is acting as the governing body of the SACIC\nSpecial Joint Meeting\nAlameda City Council and the Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 12, "text": "approving the SACIC budget.\nOn the call for the question, the motion carried by unanimous voice vote - 5.\n(15-380CC) Public Hearing to Establish the Proposition 4 (Appropriations) Limit for\nFiscal Year (FY) 2015-16; and\n(15-380A CC) Resolution No. 15049, \"Establishing the Appropriations Limit for FY 2015-\n16.\" Adopted.\nCouncilmember Ezzy Ashcraft moved adoption of the resolution.\nCouncilmember Oddie seconded the motion.\nUnder discussion, the Finance Director gave a brief presentation.\nOn the call for the question, the motion carried by unanimous voice vote - 5.\nAdjournment\nThere being no further business, Mayor/Chair Spencer adjourned the meeting at 11:58\np.m.\nRespectfully submitted,\nLara Weisiger, City Clerk\nSecretary, SACIC\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nSpecial Joint Meeting\nAlameda City Council and Successor Agency to\nthe Community Improvement Commission\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 13, "text": "282\nMINUTES OF THE REGULAR CITY COUNCIL MEETING\nTUESDAY- - -JUNE 2, 2015- - -7:00 P.M.\nMayor Spencer convened the meeting at 7:11 p.m. and led the Pledge of Allegiance.\nROLL CALL -\nPresent:\nCouncilmembers Daysog, Ezzy Ashcraft, Matarrese,\nOddie and Mayor Spencer - 5.\n[Note: Councilmember Ezzy Ashcraft arrived at 7:13 p.m.]\nAbsent:\nNone.\nAGENDA CHANGES\nNone.\nPROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS\n(15-358) Proclamation Declaring May 30 through June 7, 2015 as Alameda Elks' Bike\nSafety Week.\nMayor Spencer read and presented the Proclamation to Dean Seaquist with the\nAlameda Elks.\nMr. Seaquist made brief comments.\nORAL COMMUNICATIONS, NON-AGENDA\n(15-359) Gretchen Lipow, Alameda, submitted information; urged providing Senior\nHousing at Alameda Point, which generates less traffic; expressed concern over\nCalTrans' seismic standards.\n(15-360) Jim Heggar, Alameda, expressed concern over lighting.\nMayor Spencer requested staff to review issue; stated the project might not have had\npermits.\n(15-361) Michael John Torrey, Alameda, announced the upcoming Relay for Life Event\nand Armature Radio Club Field Day Event.\n(15-362) Ken Peterson, Alameda, expressed concern over juvenile justifications be\nused at Council meetings.\nCONSENT CALENDAR\nCouncilmember Ezzy Ashcraft moved approval of the Consent Calendar.\nRegular Meeting\nAlameda City Council\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 14, "text": "283\nVice Mayor Matarrese seconded the motion, which carried by unanimous voice vote -\n5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph\nnumber.]\n(*15-363) Minutes of the Special and Regular City Council Meeting Held on May 5,\n2015; and the Special City Council Meeting Held on May 6, 2015. Approved.\n(*15-364) Ratified bills in the amount of $1,771,504.10.\n(*15-365) Recommendation to Approve the Agreement between the Housing Authority\nand the City of Alameda to Provide Housing Services for the City and Additional\nPolicing Services for the Housing Authority and Authorize the Interim City Manager to\nExecute the Agreement. Accepted.\n(*15-366) Resolution No. 15048, \"Amending the Alameda Municipal Power\nUnrepresented Management Employees (AMPU) Salary Schedule by Revising the\nSalary Ranges for the Classifications of Assistant General Manager - Administration,\nAssistant General Manager - Energy Resources Planning, Assistant General Manager -\nCustomer Resources, and Assistant General Manager - Engineering & Operations.\"\nAdopted.\n(*15-367) Ordinance No. 3126, \"Revising the City's Sewer Service Charge.\" Finally\npassed.\nREGULAR AGENDA ITEMS\n(15-368) Recommendation to Receive Update on City's Water Reduction Plan.\n***\nCouncilmember Daysog left the dais at 7:27 p.m. and returned at 7:29 p.m.\n***\nThe Management Analyst and Doug Linney, East Bay Municipal Utility District\n(EBMUD), gave a Power Point presentation.\nCouncilmember Daysog inquired whether businesses receive recognition for\noutstanding improvement in water use reduction.\nMr. Linney responded EBMUD has a program for businesses that discover new ways to\nsave water, and notices are sent to customers for outstanding efforts.\nIn response to Councilmember Ezzy Ashcraft's inquiry regarding Lincoln Avenue work,\nMr. Linney stated Alameda's main water main runs down Lincoln Avenue; replacement\nof 60 to 70 year-old pipes on Lincoln Avenue is important to provide greater assurance\nfor reliable water supply in a disaster.\nRegular Meeting\nAlameda City Council\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 15, "text": "284\nCouncilmember Ezzy Ashcraft inquired whether the emergency water supply would be\ndrinking water or to fight fires, to which Mr. Linney responded both drinking water and to\nfight fires.\nIn response to Councilmember Ezzy Ashcraft's inquiry, Mr. Linney stated purple pipes\nare separate pipes with recycled water which is filtered and cleaned; purple pipe water\ncan be used for landscaping but is not potable.\nCouncilmember Ezzy Ashcraft inquired whether purple pipes will be added to newer\ndevelopment.\nMr. Linney responded there are no details yet but a master plan could spread the use of\nrecycled water through the District; purple pipes could be used for the landscaping\nportion of new development.\nCouncilmember Oddie stated that he is encouraged by Alameda citizens' progress of\ncutting 14% of water usage; receiving citizen emails to help the fight and be prepared is\nimportant; 50% water use is environmental; consumers can make the difference by\nbeing vigilant.\nMr. Linney concurred with Councilmember Oddie; stated water is not just for residents,\nit is also for animals, fish, wildlife and to conserve for the future.\nIn response to Mayor Spencer's inquiry, the Management Analyst stated the 25% water\nsavings has then been translated by EBMUD to 20% of the 2013 baseline; Alameda has\nachieved the goal and will continue going forward.\nIn response to Mayor Spencer's inquiry, Mr. Linney stated the overall savings goal is\ndivided by District depending on performance; EBMUD has a 20% goal.\nMayor Spencer inquired whether there will there be an increase in cost for the same\namount of water.\nMr. Linney responded the EBMUD is in the process of adjusting conservation rates to\npurchase additional water supply and to make up for 80% of the cost to replace and\nrepair pipes.\nMayor Spencer requested an estimate of the rate increase and the effective date.\nMr. Linney responded the rate increases will start at the end of July, depending when\nmeters are built.\nSherrie Hong, EBMUD, noted an 8% rate increase is scheduled for July 1st. there will be\na drought surcharge of 25% on volume.\nRegular Meeting\nAlameda City Council\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 16, "text": "285\nIn response to Mayor Spencer's inquiry regarding the rate increase impact on the\nbudget, the Interim City Manager stated staff received advanced notice and the 25%\nincrease is in the budget.\nIn response to Mayor Spencer's inquiry, Mr. Linney stated EBMUD did a past-bills\ncomparison during the last drought cycle; a comparison will not be done this drought\ncycle; the more people save, the less they will be impacted.\n(15-369) Recommendation to Authorize the Interim City Manager to Negotiate and\nExecute a Five Year Agreement with Taser International for the Acquisition, Support\nand Maintenance of 80 Body Worn Digital Video Cameras and a Digital Evidence\nManagement System and Appropriate $424,752.61 from the Police Departments' Fiscal\nYear (FY) 2014-15 Budget to Finance the Acquisition.\nThe Police Chief gave a brief presentation.\nCouncilmember Ezzy Ashcraft stated the agreement should not have come to Council\nwithout a draft use policy; a full blown forum is not necessary, but the body camera\nissue is a high profile item; the Council and public want to know what the City is\nacquiring and how the equipment will be used; the City of San Leandro purchased the\nsame type of equipment and had a use policy; the City of San Jose is simultaneously\ndeveloping their policy; she appreciates the Police Chief's offer to bring the use policy\nback to Council, but does not want to put the cart before the horse; she understands the\ngrant money process and does not want to disadvantage the department, but in order to\nhave her vote, a draft policy needs to come back to Council before the end of the Fiscal\nYear and before cameras are used in the field.\nVice Mayor Matarrese stated the policy should include the use of the camera and\naccess to the data the camera collects; that he would like assurance in writing that the\ndata is stored and protected and Taser International can prove the data is protected.\nThe Police Chief stated the data belongs to the City; Taser is simply holding it; data\nwould be deleted on the City's schedule based on the retention policy.\nVice Mayor Matarrese inquired whether the use policy would include the Freedom of\nInformation or Public Records Act rules, to which the Police Chief responded in the\naffirmative.\nIn response to Councilmember Oddie's inquiry, Councilmember Ezzy Ashcraft stated\nshe would prefer not to deploy the equipment until a use policy is brought before the\nCouncil by the end of the Fiscal Year.\nCouncilmember Oddie stated it is an issue of civil rights; that he is sympathetic to the\ntimeline to develop policy; there is nationwide debate and policy makers know what is\ngoing on; Assembly Bill (AB) 66 would create Statewide standards; keeping the public\nRegular Meeting\nAlameda City Council\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 17, "text": "286\nsafe and protecting the Police Department is important; that he supports the item and\nwill vote to move it forward today.\nCouncilmember Daysog stated Alameda is a safe City because of effective law\nenforcement; the equipment is practical; that he supports the Police Chief's position that\nAlameda needs the equipment to protect citizens and the department.\nIn response to Councilmember Ezzy Ashcraft's inquiry, the Police Chief stated Alameda\nwill get new cameras if a better camera is available in the 5 year period and if cameras\nbreak, they will be replaced.\nCouncilmember Ezzy Ashcraft noted Evidence.com cloud based storage is a subsidiary;\nstated that she hopes the parameters of what can be done with the data is included in\nthe agreement.\nThe Police Chief stated there is no possibility that the City's data would be given or\ndisclosed to anyone; the City owns the data and the storage security is military grade;\nthere have not been any data breaches countrywide.\nIn response to Mayor Spencer's inquiry, the Police Chief stated the use policy will be\nsubmitted for Council acceptance when it is ready; the policy could be put on the City\nwebsite for the public to view; there are no plans to have public meetings similar to the\nLicense Plate Readers (LPRs).\nMayor Spencer stated that she would like to have an informal process and give the\npublic an opportunity to discuss the issue.\nCouncilmember Ezzy Ashcraft stated the item could come back as a regular agenda\nitem instead of on the consent calendar to allow Council and public input.\nCouncilmember Daysog stated that he supports what the Police Chief thinks is best.\nCouncilmember Ezzy Ashcraft stated the body cameras are an important purchase; the\nLPRs were different in that there was a lot of concern of infringement of civil liberties\nsince the LPRs are non-discriminating; the American Civil Liberties Union (ACLU) were\nskeptical of LPRs but support body cameras; that she supports a robust discussion but\nquestioned why the discussion could not happen at a Council meeting.\nMayor Spencer stated if Councilmembers are not interested in holding a public forum,\nshe would reach out to other community organizations like Alameda Citizens Taskforce\n(ACT) to hold a public forum in the library; inquired whether the Police Chief would be\ninterested in addressing the public.\nCouncilmember Oddie stated that he leaves it to the Police Chief's discretion on how he\nwants to proceed.\nRegular Meeting\nAlameda City Council\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 18, "text": "287\nMayor Spencer commended the Police Chief and officers for attending a County event\nto improve relations of police and community members; stated that she fully supports\nfunding the item, but that she does want to work on policy.\nThe Police Chief stated having control of the data does not make people feel better\nabout how the data is managed; nothing is hidden; trying to balance privacy and\ntechnology, and still instill confidence in the public is a hard conversation.\nMayor Spencer inquired whether review is built into the policy, to which the Police Chief\nresponded in the affirmative; stated the LPR policy follows federal and State law; any\npolicy changes would be made to reflect current law.\nMayor Spencer inquired whether the Council has ability to review the policy, to which\nthe Police Chief responded in the affirmative; stated former Councilmember Chen\nrequested additional internal policy review for the LPRs; assured Council a similar\nprovision would be included in the use policy on the body cameras.\nStated that she questioned the automatic license plate readers, which are indiscriminate\nand track people's movement; body cameras differ and do not require as much\nattention; there should be public disclosure of being filmed and some oversight: Carol\nGottstein, Alameda.\nCouncilmember Oddie moved approval of the staff recommendation to authorize the\nInterim City Manager to negotiate and execute a Five Year Agreement with Taser\nInternational for the acquisition, support and maintenance of 80 body worn digital video\ncameras and a digital evidence management system and appropriate $424,752.61 from\nthe Police Departments' FY 2014-15 budget to finance the acquisition, with the caveat\nthat it not be deployed until Council reviews the policy before the last meeting in July.\nCouncilmember Ezzy Ashcraft seconded the motion.\nUnder discussion, Mayor Spencer inquired whether Council approves or just reviews\nthe policy.\nThe Interim City Manager responded typically the Police Chief develops the policy for\nreview by the Council.\nMayor Spencer stated that she would like Council to approve the policy.\nThe City Attorney stated the policy is operational and the Police Chief has control of his\ndepartment; Council does not manage or operate the Police Department.\nVice Mayor Matarrese inquired whether the Council could vote to not approve the\ncontract if they do not like the policy, to which the City Attorney responded in the\naffirmative.\nRegular Meeting\nAlameda City Council\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 19, "text": "288\nOn the call for the question, the motion carried by unanimous voice vote - 5.\nCITY MANAGER COMMUNICATIONS\n(15-370) The Interim City Manager discussed the City's progress in meeting regional\nhousing requirements; stated Alameda scored second to last for the period 2007\nthrough 2014; clarified the requirements for an Engineer to approve plans for City\nprojects, including the Shoreline cycle track; discussed Public Works staff qualifications.\nCouncilmember Daysog commended the Public Works Director for his work on the Main\nLibrary.\nCouncilmember Ezzy Ashcraft inquired whether the Interim City Manager would clarify\nthe wireless telecommunications facility report [addressed on May 19].\nThe Interim City Manager stated the Radio Frequency (RF) study for 1777 Shoreline\nDrive was included in the Engineer's report, which was included in the staff report.\nCouncilmember Daysog stated the report was 350 pages which included two RF studies\nfor 1801 Shoreline Drive; it was reasonable for him to think the second RF study was\nthe RF study for 1777 Shoreline Drive.\nCouncilmember Oddie commended the Public Works Director.\nCouncilmember Ezzy Ashcraft expressed concern over personal attacks; urged\ndecorum.\nCOUNCIL REFERRALS\nNone.\nCOUNCIL COMMUNICATIONS\n(15-371) Councilmember Oddie announced that he attended a Stopwaste.org meeting\nand would be asking the Council for a position on the plastic bag ban.\n(15-372) Councilmember Daysog announced that he attend the League of California\nCities Easy Bay Division meeting with Mayor Spencer and Councilmember Ezzy\nAshcraft at which the City's Community Development Director gave a presentation.\nCouncilmember Ezzy Ashcraft stated the Community Development Director gave the\nWalnut Creek Community Development Director a tour of Harbor Bay Business Park to\nhelp the renovation process of their old business park.\n(15-373) Vice Mayor Matarrese stated a delegation from Dumaguete, Philippines would\nbe hosted this weekend.\nRegular Meeting\nAlameda City Council\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 20, "text": "289\n(15-374) Consideration of Mayor's Nominations to the Civil Service Board, Commission\non Disabilities, Golf Commission, Library Board, Planning Board, Public Art\nCommission, Public Utilities Board, Recreation and Park Commission, Social Service\nHuman Relations Board, and Transportation Commission; and Mayor's Appointment to\nthe Rent Review Advisory Committee.\nStated that hopes to continue serving on the Transportation Commission: Chris Miley,\nAlameda.\nMayor Spencer made brief comments on the candidates and process; nominated Jan\nBrandt and Cookie Robles-Wong for appointment to the Civil Service Board; Edward\nDowning and Ronald Carlson for appointment to the Golf Commission; and Karin Lucas\nfor appointment to the Rent Review Advisory Committee.\nThe City Clerk clarified that the Rent Review Advisory Committee appointment would\nnot return to Council.\nMayor Spencer stated members of the public could continue submitting applications.\nCouncilmember Ezzy Ashcraft expressed support for Mr. Miley and encouraged\ndiversity.\nCouncilmember Oddie expressed support for Mr. Miley and urged he be reappointed.\nMayor Spencer stated the City has a diverse pool of applicants and that she is working\nwith staff and the community; she welcomes more board and commission applications.\nORAL COMMUNICATIONS, NON-AGENDA\n(15-375) Linda Weinstock, discussed the drought and water saving measures that\nshould be implemented in new development and urged implementation of rebates.\nMayor Spencer inquired whether staff could look into the matter.\nThe Interim City Manager stated EBMUD has rebates.\n(15-376) Ken Peterson, Alameda expressed his appreciation for the Police and Fire\nbudget presentations; discussed the amount of money spent on public safety; stated\nJoe Ernst gave a presentation to the Alameda Citizens Task Force; discussed energy\nefficiency and clean energy.\nADJOURNMENT\n(15-377) Councilmember Oddie requested the meeting be adjourned in memory of\nSchool Board member Neil Tam; made brief comments.\nRegular Meeting\nAlameda City Council\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}
{"body": "CityCouncil", "date": "2015-06-02", "page": 21, "text": "290\nCouncilmember Ezzy Ashcraft made brief comments to honor Mr. Tam.\nCouncilmember Daysog extended his condolences to the family and made brief\ncomments.\nVice Mayor Matarrese stated it is fitting to adjourn the meeting in Mr. Tam's memory.\nMayor Spencer stated she was honored to serve with Neil Tam on the School Board.\nThere being no further business, Mayor Spencer adjourned the meeting in memory of\nMr. Tam at 9:06 p.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nRegular Meeting\nAlameda City Council\nJune 2, 2015", "path": "CityCouncil/2015-06-02.pdf"}