{"body": "CityCouncil", "date": "2015-03-17", "page": 1, "text": "MINUTES OF THE REGULAR CITY COUNCIL MEETING\nTUESDAY--MARCH - - 17, 2015- -7:00 P.M.\nMayor Spencer convened the meeting at 7:13 p.m.\nROLL CALL -\nPresent:\nCouncilmembers Daysog, Ezzy Ashcraft, Matarrese,\nOddie and Mayor Spencer - 5.\nAbsent:\nNone.\nAGENDA CHANGES\n(15-180) Mayor Spencer announced that the Site A Update [paragraph no. 15-193 was\nwithdrawn from the agenda by staff.\nCouncilmember Oddie stated Council should be informed sooner if an agenda item is\npulled.\nThe City Manager stated the decision to pull the item was made at 5:00 p.m. based on\nmeetings held with the development team today.\nPROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS\n(15-181) Mayor Spencer read the Season of Non Violence daily reading on\ndisarmament.\n(15-182) Proclamation Declaring the Week of March 22 through March 29, 2015 as\nBoys and Girls Club Week.\nMayor Spencer read the proclamation and presented it to Marc Morales.\n(15-183) Proclamation Declaring the Month of March as American Red Cross Month.\nMayor Spencer read the proclamation and presented it to members of Alameda's Red\nCross Leadership Council.\nHarry Hartman, Leadership Council, made brief comments.\n(15-184) Presentation on the Alameda Sister City Association Dumaguete, Philippines\nSister City Plan.\nKaren Fong and Cynthia Bonta, Alameda Sister City Association (ASCA), gave a Power\nPoint presentation.\nCouncilmember Daysog thanked Ms. Bonta and Ms. Fong for the presentation; stated\nthat he looks forward to the sister city plan.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 2, "text": "Councilmember Oddie stated Filipino Americans are the largest Asian Pacific Island\ngroup in California; having a Filipino sister city is a good thing to commemorate heritage\nof Filipino Americans in Alameda.\nCouncilmember Ezzy Ashcraft stated that she appreciates the students in the audience\nfor coming.\nMayor Spencer suggested efforts be made to find another community within Sweden\nsince there is no active relationship.\nMs. Fong stated the ASCA is a small organization but definitely wants to reestablish\ncommunication with Sweden; invited community members to join the ASCA.\nORAL COMMUNICATIONS, NON-AGENDA\n(15-185) Jim Hager, Alameda, discussed outdoor lighting; suggested the City address\noutdoor lighting design, such as keeping lighting under two stories; gave the Council a\nbook: The End of Night.\nCONSENT CALENDAR\nCouncilmember Oddie moved approval of the Consent Calendar.\nVice Mayor Matarrese seconded the motion, which carried by unanimous voice vote -\n5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph\nnumber.]\n(*15-186) Minutes of the Special Joint City Council and Successor Agency to the\nCommunity Improvement Commission Meeting and the Regular City Council Meeting\nHeld on February 17, 2015. Approved.\n(*15-187) Ratified bills in the amount of $ $3,124,693.45.\n(*15-188) Resolution No. 15009, \"Amending the Electric Utility Professionals of\nAlameda (EUPA) Salary Schedule Establishing the Classifications of Utility Information\nTechnology Manager, Utility Information Technology Business Analyst, Utility Database\nAnalyst, Utility Geographic Information Systems Analyst, and Computer Service\nTechnician Alameda Municipal Power.\" Adopted.\n(*15-189) Ordinance No. 3121, \"Amending Alameda Municipal Power Code Chapter\nXIX, Section 19 4 (Underground Utility Districts) to Approve the Redesigned\nUnderground Utility District Policy.\" Finally passed.\nREGULAR AGENDA ITEMS\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 3, "text": "(15-190) Update on the Process Regarding Impact of Rising Rents in Alameda.\nThe Community Development Director gave a brief presentation.\nIn response to Councilmember Daysog's inquiry, the Community Development Director\nstated the community group facilitator, Jeff Cambra, will present proposed changes to\nthe Rent Review Advisory Committee (RRAC) on April 6th.\nIn response to Councilmember Daysog's inquiry, Mr. Cambra stated the proposal from\nthe Alameda Renters Coalition (ARC) is going forward with some landlord support; the\nprocess started as a collaborative process with two stakeholders: housing providers and\ntenants; the City is a third stakeholder; enforcement and funding issues were not\naddressed in the community process; discussion points brought to Council were\nconceptual; viewing actual language ahead of time to work out small details would be\nhelpful; the ARC has 540 members; crisis situations are identified prior to RRAC\nhearings with some issues being resolved before reaching the RRAC; Council has\nultimate decision to accept the ARC proposal.\nCouncilmember Oddie stated that he is concerned about adding more time to the\nprocess; inquired what Council would get in 30 days that it does not have today.\nThe Community Development Director responded ARC thought it would beneficial to\nhave the proposal vetted prior to coming to Council; stated staff has been following the\nprocess outlined in January and has been working on the draft ordinance to present\nrecommendations in May.\nCouncilmember Ezzy Ashcraft concurred with Councilmember Oddie; stated renters\ncould provide input at the public meetings; the process began under a prior Council.\nMayor Spencer stated that she would be amenable to following Mr. Cambra's\nrecommendation since no one present is in opposition.\nMr. Cambra stated the 30-day extension did not go before the ARC as an official\nrequest; he does not want to misrepresent ARC's intentions.\nMayor Spencer stated Ms. Hockabout has been very effective in representing the ARC\nand would interpret that she would defer to Mr. Cambra's recommendation since she is\nnot present.\nMr. Cambra stated under the task force proposal, the recommendation was to come\nback in May or early June; ARC has moved faster than initially anticipated and came\nbefore the Council in January.\nMayor Spencer stated that she attended the last RRAC meeting and commended the\nRRAC on resolving landlord/tenant issues; rent control would not address every tenant\nissue.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 4, "text": "The City Attorney stated rent control is not the issue tonight; the issue is strengthening\nthe RRAC committee; the sentiment is that the RRAC is not enough; rent issues are so\negregious; concurred with Mayor Spencer that adopting rent control is difficult and\nlimited in its application and how it is enforced.\nMayor Spencer stated that she supports strengthening the RRAC as the best solution to\nsupport all the tenants in the City.\nIn response to Vice Mayor Matarrese's inquiry, the Community Development Director\nstated staff committed to publishing the recommendations for the May 5th meeting.\nVice Mayor Matarrese inquired whether or not the 30-day extension would extend\nbeyond the May 5th meeting, to which the Community Development Director responded\nthe logistics could require more time.\nMr. Cambra stated ARC will not be able to go before the RRAC until April 5th\nIn response to Councilmember Daysog's inquiry, Mr. Cambra stated ARC cannot do\nenforcement; ARC views City staff as a partner and stakeholder to do enforcement and\nto deal with funding issues.\nCouncilmember Oddie stated ARC's original goal was to put together principles for\nCouncil review; only Council can give direction to staff; strengthening the RRAC is\nalready being dragged out; if the ARC cannot decide, it is the job of the Council to\ndecide.\nMayor Spencer stated that she is concerned about Council doing enforcement; the\nCouncil depends on the landlords, tenants and RRAC to solve rent problems; the\nCouncil cannot get involved; the RRAC encourages landlords and tenants to work\ntogether; that she supports the process.\nCouncilmember Oddie concurred with Mayor Spencer that the RRAC is a valuable\nasset; stated Council is not trying to take away the RRAC's power, and is just trying to\nstrengthen the process which is beneficial to the community; the community voice and\nanalysis is the responsibility of the City Council; an extra layer of bureaucracy is being\nadded which is not necessary.\nCouncilmember Ezzy Ashcraft concurred with Councilmember Oddie; stated that she\ndoes not want to further delay giving the RRAC more teeth; she is ready to call for the\nvote; she did not receive any emails from the public regarding the issue.\nAngela Hockabout, ARC, stated that she is fully confident in process put forward by Mr.\nCambra, which is invaluable and allows the opportunity to hear landlord and tenant\nconcerns; there is more cooperation and willingness.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 5, "text": "Councilmember Daysog stated that he has not heard a strong argument about why the\nprocess cannot happen in time frame agreed to in January; on the other side, there is\nno harm in extending the process; Council has to deal with several issues; at the end of\nday, what matters is there is a substantive decision that makes sense; Council is always\ndelaying important issues.\nCouncilmember Ezzy Ashcraft encouraged the group to continue having landlords and\ntenants to work together.\nIn response to Vice Mayor Matarrese's inquiry, the City Attorney stated the Municipal\nCode would be changed by ordinance; the City Attorney's office has been drafting\nproposed revisions.\nVice Mayor Matarrese moved approval of sticking with current time period, with the\nunderstanding that the groups will continue to meet, and that there are two additional\nweeks between the first and second reading of the ordinance to adjust, tweak and\nreceive additional input.\nCouncilmember Oddie seconded the motion.\nUnder discussion, Councilmember Ezzy Ashcraft clarified that Vice Mayor Mattarese's\nmotion is staying with staff proposal.\nOn the call for the question, the motion carried by the following voice vote: Ayes:\nCouncilmembers Daysog, Ezzy Ashcraft, Matarrese, and Oddie - 4. Noes: Mayor\nSpencer - 1.\nMayor Spencer announced there is a vacancy on the RRAC with applications due to the\nCity Clerk by April 2nd\n(15-191) Recommendation to Authorize the City Manager to Execute a Memorandum of\nUnderstanding (MOU) between the City of Alameda and the Water Emergency\nTransportation Authority (WETA) regarding the Construction of a Replacement Seal\nHaul Out at Alameda Point; and\n(15-191 A) Ordinance No. 3122, \"Approving a Lease and Authorizing the City Manager\nto Execute Documents Necessary to Implement the Terms of a 60 Year Lease\nAgreement and Approve a Temporary Right of Entry Permit with Water Emergency\nTransportation Authority (WETA) for 0.73 Acres of Undeveloped Upland Real Property\nand 3.4 Acres of Submerged Lands Located along West Hornet and Ferry Point Streets\nat Alameda Point.\" Finally passed.\nThe Economic Development Division Manager gave a brief presentation.\nCouncilmember Oddie clarified that the lease is for a maintenance facility, not a ferry\nterminal.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 6, "text": "Vice Mayor Matarrese inquired which part of the planning process would address use\npermits regarding construction and operating noise.\nThe Economic Development Division Manager responded construction and operating\nnoise were addressed in the mitigated negative declaration.\nCouncilmember Ezzy Ashcraft stated WETA and the Transportation Commission are\nconsidering a range of solutions for parking at the Main Street and Harbor Bay ferry\nterminals.\nMayor Spencer inquired whether four votes are required to approve the lease, to which\nthe City Attorney responded in the affirmative.\nIn response to Mayor Spencer's inquiry, the City Attorney stated two separate actions\nitems are being voted on tonight; the first is to consider approval of the MOU related to\nthe haul out which requires three votes; the second item to finally pass the ordinance\napproving the lease which requires four votes.\nMayor Spencer inquired whether the location of the haul out requires three or four\nvotes.\nThe City Attorney responded the location does not have to come back to the Council, it\nis included in the MOU; WETA is working on the location.\nCouncilmember Ezzy Ashcraft inquired whether consultants would be included in the\nprocess regarding the haul out.\nThe Economic Development Division Manager responded in the affirmative; stated staff\nwants to do the process right.\nMayor Spencer inquired whether approval of the MOU tonight means that the item will\nnot come back to the Council and the public can communicate directly with staff on the\nissue, to which the City Attorney responded in the affirmative.\nMayor Spencer inquired whether the design of the building determined by the Planning\nBoard would come back to Council for approval, to which the Economic Development\nDivision Manager responded only if there is an appeal of the Planning Board decision.\nMayor Spencer inquired how many votes are required to approve the design of the\nbuilding, to which the City Attorney responded three votes are required.\nCouncilmember Daysog stated Planning Board appeals are costly; sometimes\nCouncilmembers request an appeal.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 7, "text": "In response to Councilmember Ezzy Ashcraft's inquiry, the Economic Development\nDivision Manager stated the lease documents specifically address fuel storage units.\nIn response to Councilmember Oddie's inquiry, the Economic Development Division\nManager stated the property is zoned as maritime/open space with limited uses; the\nproject is one of the uses permitted.\nThe Chief Operating Officer - Alameda Point clarified the zoning is an Enterprise\nZoning District; there is open space adjacent to enterprise park which is for maritime\nbusinesses; the Enterprise 4 District is within State lands and the project is exactly the\ntype of use consistent with the zoning.\nMayor Spencer inquired whether the building and ferries would fall within the Enterprise\nZone.\nThe Chief Operating Officer - Alameda Point responded part of the piers is in the water;\nthe zoning for the building is within the open space district; the fueling station would be\nin Enterprise 4.\nMayor Spencer inquired what are the differences in enforcement of an MOU versus a\nlease.\nThe City Attorney responded the MOU provides that WETA would be required to put\n$100,000 into an escrow account and be committed to getting permits to complete the\nproject by a deadline; if the City feels WETA failed to meet the deadline, the City can\n\"self-help\" to complete the project and utilize the $100,000 to enforce obligations; the\nlease is a property right; ultimately the Council can terminate the lease, get the property\nback, and pursue any remedies.\nMayor Spencer inquired what if the City's completion of the project by \"self-help\" takes\nmore than $100,000.\nThe Economic Development Division Manager responded the MOU does not have\nlanguage regarding costing more than $100,000; staff could negotiate the issue; if the\nCity is self-helping, that means WETA is not meeting their obligations; however, WETA\nis committed to making the project work.\nIn response to Mayor Spencer's inquiry, the Economic Development Division Manager\nstated finding a logical location for the haul out is first on the list.\nThe City Attorney clarified that WETA cannot begin construction without doing the haul\nout.\nNina Reynolds, WETA, made a brief presentation.\nExpressed support of the project which is a good investment for Alameda: Ray\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 8, "text": "Shipway, Master Mates and Pilots.\nStated that he contacted the Marine Mammal Center for seal haul out information; urged\nsupport of the project: Mark Klein, Alameda.\nStated the project is a good example of cooperative project management; urged moving\nthe project forward: Andy Slivka, Alameda Resident, Carpenters Union, and Building\nTrades Council.\nExpressed excitement for project which is good for business; urged approval of the\nlease and MOU: Michael McDonough, Alameda Chamber of Commerce.\nExpressed support for the project; stated there would be mutual benefit through regional\npartnership: Alex Knox, Office of the City of Richmond Mayor.\nUrged approval of the lease and MOU: Preston Dula on behalf of Marcel Parizal,\nCarpenters Union.\nStated the project is critical to the expansion of the regional transit system; urged\nCouncil to approve the lease and MOU: Chadrick Smalley, City of Richmond.\nStated there are lots of maritime focused programs in Alameda; that she is excited to\nadd WETA project; urged support of the project: Leslie Cameron, Bay Ship and Yacht.\nEncouraged the Council to approve the project which would reduce traffic congestion:\nKari Thompson, Alameda\nExpressed strong support for the WETA project; stated minimizing negative\nenvironmental impacts is important: Phil Holt, Alameda.\nUrged Council to review sections 2.4 and 3.1 of the MOU; stated that she supports the\nproject: Irene Dieter, Sierra Club.\nExpressed support for the project; stated failing to execute the haul out is not an option:\nRichard Bangert, Alameda.\nStated that she appreciates new union jobs at Alameda Point; the MOU language needs\nimprovement; recommended the public continue to be part of the process; stated that\nshe supports the project: Rachel Campos de Ivana, Alameda.\nExpressed concerns about the seal haul out and whether the public feels the property is\nworth preserving: Travis Wilson, Alameda.\nExpressed support for the WETA project; stated that he honors environmental\nconcerns: Bobby Winston, Bay Crossings and Alameda Residents.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 9, "text": "bypassed the Planning Board process: Therese Hall, Alameda.\nCouncilmember Ezzy Ashcraft stated that she thinks the process has been\ncollaborative; there is never enough money to complete projects such as the Bay Trail\nand parks; Alameda Point has some robust leases but bringing federal and State\nfunding for the project is exciting; Alameda is an island, water transit needs to be\nsupported; Council always needs to take competing efforts into consideration; that she\nis prepared to support the project.\nCouncilmember Oddie stated the project is exciting and would help take advantage of\nbeing an island; the maritime commercial use is perfect; having a Project Labor\nAgreement is important; that he is glad it is a win-win situation.\nVice Mayor Matarrese stated time is of the essence to select a site; Council's judgment\non the lease is based on all interests for preserving the community and the eco system;\nthe project would bring jobs to Alameda Point which is a key priority; that he is prepared\nto move forward.\nCouncilmember Daysog stated the project is important given the magnitude of jobs, the\nregional transit network, and how Alameda Point will move forward with a built and\nnatural environment; Council deals with a lot of issues and is tasked with evaluating\nthreats and risks of projects, as well as opportunities; the right mitigation is needed; staff\nhas put together a proposal all should embrace; the project moves Alameda forward\neconomically and environmentally; staff and Council are willing to listen and modify\naccordingly; unknowns are a valid question, but is there a framework in place to\naddress unknowns; Council has done due diligence to deal with whatever situations\narise.\nMayor Spencer stated that she appreciates the project and the work that has been done\nto date; she is concerned that Council has not done due diligence in reaching out to the\ncommunity; meetings held in San Francisco are not advertised; she has questions\nregarding the impact the operations will have on the ecosystem; the property is City\nland; when a private developer owns the land, the Council has less input.\nCouncilmember Ezzy Ashcraft moved approval of the MOU.\nCouncilmember Daysog seconded the motion.\nUnder discussion, Vice Mayor Matarrese proposed a friendly amendment for Council to\nreceive reports on the status of site location so progress could be tracked.\nCouncilmember Ezzy Ashcraft stated that she does not think the request needs to be an\namendment to the MOU.\nVice Mayor Matarrese stated adding the report could be part of the motion.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 10, "text": "Councilmember Ezzy Ashcraft stated Council could give staff direction.\nIn response to Vice Mayor Matarrese's inquiry on what is timely, the City Manager\nstated staff could provide a report every two months.\nOn the call for the question, the motion carried by the following voice vote: Ayes:\nCouncilmembers Daysog, Ezzy Ashcraft, Matarrese, and Oddie - 4. Noes: Mayor\nSpencer - 1.\nVice Mayor moved approval to direct the City Manager to execute the lease.\nCouncilmember Ezzy Ashcraft clarified the motion is final passage of the ordinance to\napprove the lease.\nCouncilmember Oddie seconded the motion.\nUnder discussion, the City Attorney stated Vice Mayor Matarrese's motion is enacting\nthe ordinance.\nOn the call for the question, the motion carried by the following voice vote: Ayes:\nCouncilmembers Daysog, Ezzy Ashcraft, Matarrese, and Oddie - 4. Noes: Mayor\nSpencer - 1.\n(15-192) Introduction of Ordinance Approving a Lease and Authorizing the City\nManager to Execute Documents Necessary to Implement the Terms of a 24 Month\nLease with Advanced Roofing Services, a California Corporation, for Building 612\nlocated at 1450 Viking Street at Alameda Point. Introduced.\n***\nMayor Spencer called a recess at 10:06 p.m. and reconvened the meeting at 10:13 p.m.\n***\nThe Economic Development Division Manager gave a brief presentation.\nCouncilmember Ezzy Ashcraft moved introduction of the ordinance.\nVice Mayor Matarrese seconded the motion.\nUnder discussion, Vice Mayor Matarrese requested future leases include the number of\nemployees.\nIn response to Mayor Spencer's inquiry, the Economic Development Division Manager\nstated a two year lease allows flexibility.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 11, "text": "On the call for the question, the motion carried by unanimous voice vote - 5.\n(15-193) Status Report on Site A Development at Alameda Point, including Presentation\nof Updated Development Plan, Approach to Transportation, and Disposition and\nDevelopment Agreement (DDA). Not heard.\n(15-194) Recommendation to Approve the Operating and Capital Budget Calendar for\nFiscal Years 2015-16 and 2016-17.\nThe Assistant City Manager gave a brief presentation.\n***\n(15-195) Mayor Spencer stated a motion is needed to consider the remaining items:\nrecruitment process for new City Manager [paragraph no. 15-\nand consider re-\nestablishing the Economic Development Commission [paragraph no. 15-\n1.\n.\nVice Mayor Matarrese moved approval [of considering the remaining items].\nCouncilmember Ezzy Ashcraft seconded the motion, which carried by unanimous voice\nvote - 5.\nThe Assistant City Manager continued her presentation.\nCouncilmember Ezzy Ashcraft stated that she is concerned about the schedule to\ndiscuss Other Post Employment Benefits (OPEB) and Public Employee Retirement\nSystem (PERS); inquired whether an hour for the open house is necessary.\nCouncilmember Daysog stated the OPEB/PERS discussion warrants a devoted\nworkshop.\nVice Mayor Matarrese proposed adopting the schedule as written; with OPEB/PERS\nbeing moved to one of the special meetings as a priority, and the time needed for\nOPEB/PERS be taken from the individual departments.\nCouncilmember Ezzy Ashcraft stated April 7th might be early.\nThe Assistant City Manager stated OPEB/PERS could be discussed on April 7th\nVice Mayor Matarrese stated he objects to April 7th because it is a regular meeting.\nCouncilmember Oddie suggested having a special meeting on OPEB/PERS in addition\nto the ones scheduled.\nIn response to Mayor Spencer's inquiry, the City Clerk stated the proposed start time for\nthe special budget meetings is 6:30 p.m.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 12, "text": "Mayor Spencer stated that she would prefer the special meetings start at 6:00 p.m. if\npossible.\nCouncilmember Ezzy Ashcraft stated sometimes special closed sessions are\nscheduled.\nThe City Manager urged council to have a special meeting for OPEB/PERS.\nCouncilmember Ezzy Ashcraft concurred with the City Manager; suggested the open\nhouse and department presentations be consolidated into one meeting.\nThe City Manager suggested devoting two hours for OPEB/PERS on April 7th; and\ndeferring introduction of the preliminary budget, the discussion of one time revenues\nadvancement loans and transfers and general fund reserves to the April 16th Special\nmeeting.\nIn response to Mayor Spencer, the Assistant City Manager stated the department\npresentations will discuss changes; staff will give a broad overview; then, individual\ndepartments will present information; final compilation will be presented on June 2nd\nMayor Spencer inquired whether the department presentations could include\ninformation on past budget cuts, to which the Assistant City Manager responded in the\naffirmative.\nMayor Spencer requested allowing time for the public to comment on June 2nd.\nThe Assistant City Manager stated community members could comment on June 2nd\nwhen all the information is provided.\nVice Mayor Matarrese moved approval of having the OPEB/PERS discussion on April\n7th and defer other budget items to a Special Meeting on April 16th, and consider a start\ntime of 6:00 p.m. for the special meetings.\nCouncilmember Ezzy Ashcraft seconded the motion.\nUnder discussion, Mayor Spencer requested the motion be amended to include\ndirection that budget items be heard earlier on the agenda.\nVice Mayor Matarrese agreed to amend the motion.\nOn the call for the question, the motion carried by unanimous voice vote - 5.\n(15-196) Recommendation to Direct Staff to Establish a Process for Recruitment of a\nNew City Manager.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 13, "text": "The Administrative Services Director gave a brief presentation.\nCouncilmember Daysog stated City Manager selection has been done by the Council in\nthe past, not by recruitment service.\nIn response to Councilmember Daysog's inquiry, the Administrative Services Director\nstated it is not typical to put out a bid for recruitment services; all firms charge the same\nand the cost is not great enough to require a bid process; a formal bidding process\nwould extend the timeline for two months.\nCouncilmember Ezzy Ashcraft stated the City Manager position is a major recruitment;\nthat she supports following the staff recommendation.\nCouncilmember Oddie stated the City Manager recruitment is the most important\ndecision Council will make and he does not want to rush the process; Alameda has a lot\nof challenges; he is worried that Alameda will get a cookie cutter City Manager because\nthat is what the search firms find; he likes the idea of interviewing potential search firms\nto see if they understand Alameda's culture.\nThe Administrative Services Director stated if Human Resources recommends a search\nfirm, the next step would be to return to Council for guidance on what to look for in\ncandidates; the firm would communicate with Council in open session; their job is to\nheed to the wishes of the Council; a bid process may not get a response due to the\nnature of the public process.\nVice Mayor Matarrese inquired whether a search firm was used to hire a Finance\nDirector, to which the Administrative Services Director responded in the affirmative.\nVice Mayor Matarrese inquired whether a search firm was used to hire an Assistant City\nManager, to which the Administrative Services Director responded in the negative;\nstated the major challenge is outreach; the executive search firms have a database for\nCity Managers; the firms have the networking capabilities and have candidates on line.\nCouncilmember Daysog inquired whether community members could work with the\nsearch firms and have input in the selection process, to which the Administrative\nServices Director responded in the affirmative; stated community members could be\nincluded on an interview panel to do an initial screening of the most qualified\ncandidates.\n(15-197) Mayor Spencer stated a motion is needed to continue the meeting past 11:00\np.m.\nCouncilmember Oddie moved approval [of continuing the meeting].\nVice Mayor Matarrese seconded the motion, which carried by unanimous voice vote -\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 14, "text": "5.\n***\nMayor Spencer concurred with Councilmember Oddie; stated selecting the City\nManager is an important decision that she would prefer be done internally.\nThe Administrative Services Director stated as an alternative, the firm could do the\noutreach and Council could review everything the firm receives; City staff does not have\nthe capacity to do outreach.\nMayor Spencer stated outreach could be done on social media; that she would like the\nCouncil to select who to interview, instead of the search firm.\nCouncilmember Oddie stated he would like to meet and talk with the firm that would be\ndoing the search; if that does not work out, Council could select another search firm, do\nthe process internally, or have a firm do a minimum amount of work; that he is\nuncomfortable with just selecting a firm and then not hearing back for a couple of\nmonths.\nThe Administrative Services Director stated the process would be contracting with a\nsearch firm and the firm would immediately come back to engage in discussions with\nCouncil on candidate profile.\nCouncilmember Oddie stated the weight of the responsibility is heavy and he wants to\ndo it right.\nCouncilmember Ezzy Ashcraft stated staff does not have the wherewithal to do the\nsearch; relying on social media for outreach would sell the City short; there are\ncompetent firms out there; Council has the opportunity to find out what the potential is to\ndo what is best for the City.\nCouncilmember Daysog stated staff has outlined a process; a firm is needed because of\ntheir professional capabilities to attract the right set of candidates; there would be\nflexibility in how the firm engages with Council and the community once the City starts\nworking with the firm.\nVice Mayor Matarrese stated the Council should have the opportunity to vet all\napplicants; Council establishing parameters for what is wanted is important; that he\ndoes not think a $20,000 firm is needed; Human Resources does not have the capacity\nto do the search; he is adamant that the firm does not screen the applicants for the\nCouncil; screening should be done by the Council or a subcommittee.\nMayor Spencer stated that she would like to meet with more than one firm; brochures\nare not necessary; Council should see applications; she would not support a\nsubcommittee.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 15, "text": "Councilmember Oddie stated a search firm was not used last time and Alameda got\nlucky; that he would like to hear from the firms and see what they have to offer before\nmaking a commitment to use a firm.\nCouncilmember Ezzy Ashcraft stated she thinks there is more than one good firm out\nthere; the Administrative Services Director is extremely capable; Council could consider\nmore than one firm if done timely.\nThe Administrative Services Director proposed asking two or three firms to come before\nCouncil and talk about their experience; most search firms are based in Sacramento\nand want to be compensated for their time.\nIn response to Councilmember Ashcraft's inquiry, the Administrative Services Director\nstated she would like general direction from the Council on how to proceed.\nThe Assistant City Manager stated that she is concerned about excluding good firms by\nlimiting the pool to local firms.\nCouncilmember Ezzy Ashcraft clarified that Council has agreed to go with an outside\nsearch firm; contacting a few firms is a good first step; more information will be known\nonce Council hears back from the firms.\nCouncilmember Oddie concurred; stated that he does not want to close off any doors on\nhow the selection is done.\nMayor Spencer stated all are in agreement that the Council wants to be involved in the\nselection process.\nCITY MANAGER COMMUNICATIONS\n(15-198) The City Manager announced that he will begin negotiations with the four\npublic safety bargaining units: Police Managers Association, the System Fire Chiefs\nAssociation, the Alameda Police Officers Association, and the International Association\nof Fire Fighters.\nORAL COMMUNICATIONS, NON-AGENDA\nNone.\nCOUNCIL REFERRALS\n(15-199) Consider Re-establishing an Economic Development Commission (EDC) for\nthe City of Alameda. (Vice Mayor Matarrese)\nVice Mayor Matarrese made brief comments on his referral.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 16, "text": "Councilmember Ezzy Ashcraft stated Council should consider waiting until the Assistant\nCity Manager Position, which was the liaison to the Boards and Commissions, is filled;\ninquired which tasks and objectives staff is already pursuing.\nVice Mayor Matarrese responded the EDC could analyze the upcoming Alameda Point\nprojects as part of a strategic plan; the theater and parking garage were executed as\npart of the 2000 Strategic Plan; executing a strategic plan is the kind of practice he\nwould like to emulate using tools available today.\nCouncilmember Oddie inquired how fa\u00e7ade grants are done.\nThe Community Development Director stated the department is proposing to relaunch\nthe fa\u00e7ade improvement program in the next two-year budget cycle and will access\nboomerang funds to bring the program back.\nCouncilmember Oddie inquired whether the new EDC would be responsible for fa\u00e7ade\nimprovements.\nVice Mayor Matarrese stated successful programs can be put on the table of the\nCommission for Park and Webster Streets; there is a synergy with staff and a body to\nhelp with intermediate work.\nIn response to Councilmember Oddie's inquiry, Vice Mayor Matarrese stated pursuing a\nfiber loop at Alameda Point is a key economic development question which raises value\nto land that the City owns.\nCouncilmember Oddie stated the EDC's impressive list of tasks and projects merits\nmoving forward.\nCouncilmember Daysog stated that he is not sure the Mayor's Economic Development\nCommittee was given enough time to do tasks.\nVice Mayor Matarrese inquired whether the task force was seated or met, to which the\nCommunity Development Director responded in the negative; stated the Council\nadopted an ordinance to disband the EDC in October 2013; the Council voted to look to\na different format to undertake the same type of economic development activities\noutlined by the Vice Mayor via a Mayor's task force for economic development, a\nstructure more flexible and nimble; staff is recommending continuing to work with the\ntask force structure; a presentation on April 7th will give more information to move\nforward with a strategy that reflects the best practice for undertaking economic\ndevelopment.\nMayor Spencer inquired how staff proposes to address tasks if the Mayor's Economic\nDevelopment Committee is continued.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 17, "text": "The Community Development Director responded issues include a combination of high\nlevel policies where analysis and input is needed to advise Council, and more\noperational issues which would not need to go to Council; staff is proposing to update\nthe 2008 Economic Development Strategic Plan as part of the budget.\nMayor Spencer stated that she would like to give the Mayor's Economic Development\nCommittee a chance; leveraging staff time is important.\nCouncilmember Daysog stated many cities have EDCs; value is added to a Mayor's\nEconomic Development Committee; a select group would be positioning economic\ndevelopment implementation; a commission has a role in planning.\nCouncilmember Ezzy Ashcraft stated Vice Mayor Matarrese has proposed interesting\nideas; it would make sense to hear the April 7th presentation; there might be overlap\nwith a traditional EDC and the Mayor's Economic Development Committee; inquired\nwhether there is action attached to the report on April 7th, to which the Community\nDevelopment Director responded in the negative; stated staff will do a power point\npresentation for information only.\nIn response to Mayor Spencer's inquiry, the City Attorney stated staff could revise the\nitem to allow action be taken on April 7th.\nCouncilmember Oddie requested staff include analysis in the presentation.\nMayor Spencer requested including discussion of pros, cons, and recommendations\nfrom staff.\nThe Community Development Director stated slides could be added to the presentation\nto address the issues.\nVice Mayor Matarrese stated the item should be made actionable.\nThe City Attorney stated staff can do so; that she was trying not to overtask staff.\nThe Community Development Director stated staff will provide information and allow\ndirection to be given.\nCOUNCIL COMMUNICATIONS\n(15-200) Councilmember Daysog recommended the Community Development Director\nto close the loop on the matter raised by Jim Hager.\nADJOURNMENT\nThere being no further business, Mayor Spencer adjourned the meeting at 11:52 p.m.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 18, "text": "Respectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nRegular Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}
{"body": "CityCouncil", "date": "2015-03-17", "page": 19, "text": "MINUTES OF THE SPECIAL CITY COUNCIL MEETING\nTUESDAY- - MARCH 17, 2015- 5:00 P.M.\nMayor Spencer convened the meeting at 5:02 p.m.\nRoll Call -\nPresent:\nCouncilmembers Daysog, Ezzy Ashcraft, Matarrese, Oddie\nand Mayor Spencer - 5.\nAbsent:\nNone.\nThe meeting was adjourned to Closed Session to consider:\n(15-178) Conference with Legal Counsel - Workers' Compensation Claim (54856.95);\nClaimant: Darren Olson; Claim Against: City of Alameda\n(15-179) Conference with Labor Negotiators (54957.6); City Negotiator: John Russo;\nEmployee Organizations: Public Safety Unions (International Association of Fire\nFighters (IAFF), Alameda Fire Chiefs Association (AFCA). Alameda Police Officers\nAssociation (APOA) and Alameda Police Managers Association (APMA)); Issue Under\nNegotiation: Post Employment Benefits\nFollowing the Closed Session the meeting was reconvened and Mayor Spencer\nannounced that regarding the Workers' Compensation Claim and the Conference with\nLabor Negotiators, the Council unanimously gave direction to staff.\nAdjournment\nThere being no further business, Mayor Spencer adjourned the meeting at 7:03 p.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nSpecial Meeting\nAlameda City Council\nMarch 17, 2015", "path": "CityCouncil/2015-03-17.pdf"}