{"body": "GolfCommission", "date": "2015-03-11", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF SPECIAL MEETING\nWednesday, March 11, 2015\n1\nCALL TO ORDER\nVice-Chair Bev Blatt called the special meeting to order at approximately 6:35 p.m. in\nRoom 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501\n1-A\nROLL CALL\nPresent:\nVice-Chair Bev Blatt, Commissioner Jeff Wood and\nCommissioner Cheryl Saxton\nAbsent:\nCommissioner Shawn Shelby\nStaff:\nGreenway Golf COO Ken Campbell, Amy Wooldridge, ARPD\nDirector\nAlso Present:\nNone\n1-B\nAPPROVAL OF MINUTES\nThe minutes of the regular meeting of January 11, 2015, were approved\nunanimously with 1 correction\n2\nORAL COMMUNICATIONS\nNone\n3\nCOMMISSION COMMUNICATIONS\nNone\n4\nWRITTEN/ORAL REPORTS\n4-A Facility Reports by COO Ken Campbell\nKen Campbell stated that he will filling in as General Manager with the staff on\nproperty having roles expanded, as they are determining what skill set and experience\nwill be required. Mr. Campbell stated that he will be taking on a lot of the\nadministrative responsibilities that John Vest had handled previously, and as a\ncompany, Greenway has plenty of resources to fill this gap in the interim. Mike\nWinkenbach has been a strong assistant with the golf operations area.\n1\nGolf Commission Minutes - -Wednesday, March 11, 2015", "path": "GolfCommission/2015-03-11.pdf"}
{"body": "GolfCommission", "date": "2015-03-11", "page": 2, "text": "Mr. Campbell stated that Greenway intends to resurface the entry road from the gate\nto the clubhouse, which will not include the parking lot. The trees and the stumps from\nthe storm are slowly being removed and should be completed within the next 30-45\ndays. Regarding the debris pile, there is now a chipper on property and they are\nslowing working on the stumps, but may take up to 6 months to complete.\nAmy Wooldridge stated she took a tour of the course with Marc Logan, which is\nrequired in the lease regarding the tree maintenance program, and she was satisifed\nwith the upcoming plans. Mr. Campbell stated that they shared the work hours for the\ntrees with the City and they were satisified with the results.\nMrs. Arnerich asked if the City had any legal opinion if a tree falls and hurts someone,\nwho would be responsible. This matter was brought up at the last meeting, and Ms.\nWooldridge stated generally both parties would be involved. A question was asked\nregarding the dead redwood trees and Ms. Wooldridge stated that Mr. Logan has a\nlong term plan for the trees, which would include trees that grow effectively in our\nenvironment.\nMr. Campbell stated that so far, about 1/3 of the dirt required for the renovation of the\nsouth course has been received which covers 4-5 holes. Mr. Campbell stated that\nthere are times that we don't receive any dirt, as the collection site in San Francisco,\nfrom where the dirt is received, closes down with a minimal amount of rain, as was the\ncase today. Once the dirt is in place and rough shaped, then they will work on the\ndrainage, which as of now, they are looking at mid April for this, then comes the\nirrigation, and then putting the last cap of sanding soil. The objective is to start\ngrassing in July and August, and all of this would be impacted by weather.\nMr. Campbell stated that today, the environmental bird monitoring team were out and\nspotted 2 hawks mating, and the impact is the area has to be roped off for 150 feet\nand no work can be done in this area for 2-3 months for nesting season.\nA question was asked regarding if the entry road is actually a City road to be\nmaintained by them which was stated at the previous meeting, and Ms. Wooldridge\nanswered stating it was determined by the City that this was not the case. Mr.\nCampbell stated that the trucks bringing in the dirt are not using the entry road\nanymore, and Ms. Wooldridge added that they had complaints from the neighbors\nregarding this, and the entry road will only be used under unusual conditions.\n4-B\nBeautification Program and Junior Golf Club by Mrs. Norma Arnerich\nMrs. Arnerich stated that both the memorial tree and bench programs are on hold at\nthis time. Discussion about the fire tower ensued with Mrs. Arnerich asking which\ncompany gave a bid of $5,000 to paint it, and Mr. Campbell stated that it was not\nGreenway's responsibility, and Mrs. Arnerich stated that she believed John Vest had\nprocured a quote, and Mr. Campbell would check into it. Discussion about whose\nresponsibility it is, and statements were made that Tim Scates was going to attend a\nCity Council meeting as a private citizen, and bring it to their attention. Ms.\n2\nGolf Commission Minutes - -Wednesday, March 11, 2015", "path": "GolfCommission/2015-03-11.pdf"}
{"body": "GolfCommission", "date": "2015-03-11", "page": 3, "text": "Wooldridge stated that the golf fund is at a negative, so there is no money at this point\nuntil the revenue starts coming in.\nMrs. Arnerich stated that they are working on a summer schedule with the south couse\nbeing completely closed. The Alameda Commuters asked 8 of the junior golf\nmembers to carry the score board signs for the final day.\n4-C\nGolf Complex Restaurant Report, Jim's on the Course\nNone\n5.\nAGENDA ITEMS\n5-A Greenway Golf Annual Report 2014\nSee attached Exhibit \"A\"\n5-B Grass Driving Range plan - Presented by Ken Campbell\nMr. Campbell stated that the back tee area is now open. There is both an annual and\nmonthly membership program that gives access to the back tee, unlimited access to\nthe short game practice area as well as the Par 3 course. There is also a daily access\nfee that allows access to the back tee, the short game area and a round of golf on the\nPar 3. Originally, they had planned to have a grass tee area on the range, but due to\nsafety reasons, it has become more of a challenge than expected, so that is on hold at\nthis time.\n5-C Golf Commission Roles and Responsibilities\nAmy Wooldridge stated that the golf commission is the eyes and ears of the golfing\ncommunity, and if there is anything that they hear continuously, that they should bring\nit to the attention of herself and Ken Campbell. As a rule, these items should be\nbrought up at a commission meeting and listed as an agenda item, and then for the\ncommission to vote as to whether they want Greenway and the City investigate the\nissue. This process protects your interest, as it is documented, and puts a timeframe\non both Greenway and the City, depending on the complexity of the situation, and a\nwritten report would be presented back to the commission. This is for higher level\nitems, such as the fallen trees. Ms. Wooldridge was asked about the roles and\nresponsibilities of the commission, and she stated that several months ago, she had\nprovided this pamphlet to the golf commission, along with a training manual for new\ncommissioners.\nMs. Wooldridge explained that due to the passing of Tim Scates, the City Clerk has\nposted the opening. The position will not be for a Chairperson, but once that position\nis filled, this body will need to vote on both a Chair and a Vice Chair. The procedure\nfor placing someone on the commission is, the Mayor reviews the applications, she will\n3\nGoll Commission Minutes -Wednesday, March 11, 2015", "path": "GolfCommission/2015-03-11.pdf"}
{"body": "GolfCommission", "date": "2015-03-11", "page": 4, "text": "then make a recommendation at a City Council meeting, and at the next meeting, the\nCity Council will vote on it, so it's a two meeting procedure.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nNone\n7.\nOLD BUSINESS\nBob Wood stated that the presentation that he made at the November 12, 2014\nmeeting regarding the fire tower can be made available to anyone who was not there\nat the meeting. Mr. Wood stated that he felt there were actions that should have been\ntaken early this year, and as of yet, no action has been taken.\nMr. Campbell stated that he would have to look into the contract to see if Greenway\neven has any legal responsibility regarding the tower, and Ms. Wooldridge stated that\nshe and Mr. Campbell would work together to look at the lease, and stated that the\nCity does have a shared responsibility in this, but also stated that this commission can\nmake a recommendation, but any plans, either to keep or demolish it, would have to\ngo to the Planning Board.\n8.\nWRITTEN COMMUNICATIONS\nNone\n9.\nITEMS FOR NEXT MEETING'S AGENDA - July 14, 2015\n10.\nANNOUNCEMENTS/ADJOURNMENT\nVice Chair Blatt asked for a moment of silence for the passing of Golf Commission\nChair Tim Scates.\nMrs. Arnerich stated that the Alameda Commuters will be having a memorial service\non April 11 at 10:00 AM at the golf course.\nThe meeting was adjourned at approximately 7:52 p.m.\nThe agenda for the meeting was posted seven days in advance in compliance with the\nAlameda Sunshine Ordinance, which also complies with the 72-hour requirement of the\nBrown Act.\n4\nGolf Commission Minutes - -Wednesday, March 11, 2015", "path": "GolfCommission/2015-03-11.pdf"}
{"body": "LibraryBoard", "date": "2015-03-11", "page": 1, "text": "CITY\nof\nof\nMINUTES OF THE\nALAMEDA FREE LIBRARY BOARD MEETING\nWEDNESDAY, MARCH 11, 2015\nThe regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.\nROLL CALL\nPresent:\nCatherine Atkin, President\nMichael Hartigan, Board Member\nNancy Lewis, Board Member\nSuzanne Whyte, Vice President\nAbsent:\nGail Wetzork, Board Member\nStaff:\nJane Chisaki, Library Director\nLori Amaya, Recording Secretary\nORAL COMMUNICATIONS, AGENDA (Public Comment)\nNone.\nCONSENT CALENDAR\nAn asterisk indicates items so enacted or approved on the Consent Calendar\n*A.\nReport from the Library Director Highlighting Activities for the Months of January and February\n2015.\n*B.\nDraft Minutes of the Regular Library Board Meeting of January 14, 2015.\n*C.\nLibrary Services Report for the Months of December 2014 and January 2015.\n*D.\nFinancial Report Reflecting FY 14 Expenditures by Fund for January and February 2015.\n*E.\nBills for Ratification for the Month of January and February 2015.", "path": "LibraryBoard/2015-03-11.pdf"}
{"body": "LibraryBoard", "date": "2015-03-11", "page": 2, "text": "Page 2 of 5\nMinutes of the\nAlameda Free Library Board\nMarch 11, 2015 Meeting\nDirector Chisaki reported that new Supervising Librarian of Technology and Technical Services, Marlon\nRomero, is exploring new ways to cut costs and increase efficiency. For example, he has recently\ncancelled the Library's $10 monthly subscription to Stamps.com and will purchase stamps quarterly. He\nhas also found a door counter for the back patio costing less than one quarter of the price of the other door\ncounters that were originally considered. It has been determined that it is best for Marlon to start the ILS\nprocurement process from square one. Marlon is currently working with the State Library on the high-\nspeed broadband project connecting all of our libraries up to CENIC. We are currently in the contract\nprocess and expect to be on board by July. This will bring our internet connection costs down from $800\nper month to $150 per month. One-time start-up costs are significant, but the Library has submitted a\ngrant for 75% of the costs. Director Chisaki said Marlon is doing a great job and staff is happy to have\nhim back.\nThe Stafford Room is having trouble with the microphone, but Director Chisaki decided to have the whole\nsystem checked out. It was discovered that the controller and amplifier have need repair. ICS, the\ncompany that originally installed the equipment, will repair the system once the parts come in. Groups\nwith programs on the calendar have been contacted to inform them of the A/V issues.\nDirector Chisaki stated that while unloading their truck for their blood drive, the American Red Cross'\nequipment rolled into the patio window cracking both sides of the custom glass panels. They have assured\nDirector Chisaki that they will pay for the damage. Director Chisaki asked Board Member Hartigan\nwhether she can find the glass specifications in the project manual. Board Member Hartigan warned that\nwhile looking through the project manual to look for any changes because the glass that was installed may\ndiffer from the specification in the manual.\nDirector Chisaki mentioned that Staff Development Day is approaching and Dan Russell from Google is\npresenting for half of the day.\nCity Manager John Russo is leaving for City of Riverside at the end of April. City Council voted\nunanimously to offer the interim position to Assistant City Manager Liz Warmerdam. It is unknown who\nwill be assigned to fill the two Assistant City Manager positions.\nDirector Chisaki reported that the Library and Finance Departments have been working together on\nfinalizing the budget. There will be three special budget workshops. The Library's portion of the budget\nwill be presented on April 16. President Atkin asked if the Library was asked to provide a budget with a\nrequired amount of savings. Director Chisaki explained that the request was to hold the line.\nThe City of Alameda has a new Finance Director, Elena Adair. She has previously worked for Vallejo\nand Stockton, as well as an auditing firm used by the City of Alameda.\n2014 Form 700's and Sunshine Ordinance declarations have gone out with the Library Board Packet.\nForm 700's are required to be completed for board members with terms ending in June 2015.", "path": "LibraryBoard/2015-03-11.pdf"}
{"body": "LibraryBoard", "date": "2015-03-11", "page": 3, "text": "Page 3 of 5\nMinutes of the\nAlameda Free Library Board\nMarch 11, 2015 Meeting\nThe Day in the District visit with Rob Bonta's office went well. There will be a visit to Senator\nHancock's office is coming up. The State has cut funding for literacy.\nThe Foundation is working on their donor appreciation event. The Board should look for invitations. The\nState Librarian is unable to attend.\nPresident Atkin asked if Director Chisaki wishes anyone to attend to the City Council budget meetings as\nsupport. Director Chisaki explained she would have a better idea after her presentation and she will let the\nBoard know.\nVice President Whyte asked for a correction of the Draft Minutes of January 14, 2015 Library Board\nMeeting, which incorrectly stated she left the meeting at 6:55 p.m. The Minutes were corrected to reflect\nthat Board Member Lewis left the meeting at 6:55 p.m.\nDirector Chisaki pointed out that some of the statistics in the Library Services Report are irregular and she\nwill investigate what is being looked to pull the numbers. She hopes the numbers will even out next\nmonth.\nVice President Whyte moved to approve the Consent Calendar. Board Member Lewis seconded the\nmotion, which passed with a 4-0 vote.\nUNFINISHED BUSINESS\nA.\nLibrary Art Donation Policy (J. Chisaki)\nDirector Chisaki made the requested revisions to the Library Art Donation Policy. Board Member Lewis\nmoved to make the Art Donation Policy an official policy. Vice President Whyte seconded the motion,\nwhich passed with a 4-0 vote. Director Chisaki shared with the Board that the Exploratorium offered an\nexhibit for donation named, \"Plankton Poetry.\" It measures 4' wide X 6' tall X 12\" deep. The\nExploratorium will arrange delivery. The piece uses minimal power and the artist will come out to change\nlight bulbs when burned out. Teen Librarian, Matt Conciatori, envisions the exhibit residing outside the\nTeen Study Room. The Board expressed concern that the exhibit may be too loud and distracting.\nDirector Chisaki will contact the Exploratorium to inquire whether the piece generates sounds and ask all\nother questions that need to be asked before determining if the piece is appropriate for the Library. Board\nMember Hartigan stated he prefers to wait until the next Board meeting in May before making a decision\non\nthis item. President Atkin suggested the Library send someone to view the exhibit at the\nExploratorium and gather all information prior to acceptance of the item, in order to ensure it will not be a\ndistraction for Library patrons. Director Chisaki assured the Board that unless the exhibit meets all\ncriteria, it will not be considered for donation. Board Member Hartigan expressed the importance of\nBoard Member Wetzork having input on this item. Director Chisaki reminded Board Member Hartigan\nthat if the item is not voted on at the May meeting, both he and Board Member Wetzork will not be able to\nvote as their terms are expiring.", "path": "LibraryBoard/2015-03-11.pdf"}
{"body": "LibraryBoard", "date": "2015-03-11", "page": 4, "text": "Page 4 of 5\nMinutes of the\nAlameda Free Library Board\nMarch 11, 2015 Meeting\nNEW BUSINESS\nA.\nAlameda Free Library Foundation (J. Chisaki)\nDirector Chisaki reported that the Foundation and Friends joint meeting was in January, which went well.\nThe Merger group met in February and discussed finances. They are able to keep different programs the\nway they are and while under one name. They were pleased with the outcome of the discussion. There\nwill be a joint membership group meeting this month. The Merger group will also be meeting this month\nand will discuss governance. Both groups are moving in the same direction. The Foundation is working\non the donor appreciation event. The supervisors are invited to the event as book selectors.\nB. Friends of the Alameda Free Library (J. Chisaki)\nThe Friends are working toward their book sale set for the first week in May. Site A of the City's\ndevelopment of Alameda Point is moving forward and the Friends' offsite book storage is in that path.\nThe City has not yet found a suitable location to move the books to. A member of the Friends has offered\nbasement space in her home for the book storage. The Friends have published in their newsletter that the\nBoard is looking for new members. The first City Council meeting in June should be when nominations\ntake place for new board members. Appointments of the new members should be held at the second City\nCouncil meeting in June, with a July start date.\nC.\nPatron Suggestions/Comments (Speak-Outs) and Library Director's Response\nA patron suggested the Library have a walking microphone for speakers to walk around with while\npresenting in the Stafford Room. The patron also requested the podium be turned around so the speaker\ncan look at the screen while talking rather than facing the audience. The Library responded that there are\nwalking microphone and a lapel microphone available to presenters. The library also has six assisted\nlistening devices if needed. The podium can be turned as suggested as long as the connections are not\nstretched too much.\nA patron suggested various titles. The Library responded that the suggestions were forwarded to the book\nselector. Since the titles are older they may be difficult to purchase, but the Library will be happy to\nborrow them from other libraries.\nA patron complained about the noise level in the Library. The library responded that it is a community\nspace and is noisy at certain times of the day. If the patron feels other patrons are too loud, to ask as staff\nmember to intervene.\nA patron complained about young children screaming and running in the library, and the transients\nsleeping in the building and utilizing restrooms for personal hygiene purposes. The Library responded\nthat it is a community space and we will do our best to handle the problem as quickly and quietly as we", "path": "LibraryBoard/2015-03-11.pdf"}
{"body": "LibraryBoard", "date": "2015-03-11", "page": 5, "text": "Page 5 of 5\nMinutes of the\nAlameda Free Library Board\nMarch 11, 2015 Meeting\ncan. In response to the second concern the Library has been in contact with the Alameda Police\nDepartment. They have increased the amount of foot patrol in the building. You can contact a staff\nmember or the Police Department's non-emergency line if you have specific concerns.\nA patron complained about the condition of the flags on the flagpole. The Library responded that\nreplacements have been ordered and will replace them as soon as they are received. Director Chisaki\nnoted that the Library normally changes the flags twice a year. Board Member Hartigan asked if there is a\nflag raising ceremony when we replace them. He offered his son's Boy Scouts troop to do a flag raising\nceremony and dispose of the old flags. Director Chisaki will contact him when the flags are received.\nBoard member Lewis asked if the Library is still having the severity of problems with the bathrooms as in\nthe past year. Director Chisaki replied that they are not as severe. Securtity cameras are being installed\nand the current cameras are being repaired. The new cameras will include cloud storage for seven days\nwith a price of $100 per year. Cameras will remain in the same locations and a new camera will be added\nin the circulation area. Cameras will not be filming patrons entering the bathrooms.\nLIBRARY BOARD COMMUNICATIONS\nNone.\nDIRECTOR'S COMMENTS\nNone.\nORAL COMMUNICATIONS, NON-AGENDA GENERAL\nLi Volin informed the board that she likes the art the Exploratorium is offering as a donation.\nADJOURNMENT\nThe meeting was adjourned at 7:13 p.m.\nRespectfully submitted,\nJane Chisaki, Library Director and\nSecretary to the Alameda Free Library Board", "path": "LibraryBoard/2015-03-11.pdf"}