{"body": "CivilServiceBoard", "date": "2014-04-02", "page": 1, "text": "OF\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, April 2, 2014\n1.\nCALL TO ORDER\nThe meeting was called to order at 5:05 p.m. by Board President Peter Horikoshi.\n2.\nROLL CALL:\nPRESENT: President Peter Horikoshi, Vice President Dean Batchelor, Members Linda\nMcHugh, and Marguerite Malloy\nABSENT: Member Zara Santos\nSharlene Shikhmuradova, Administrative Technician II\nSTAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to\nthe Board\nStephanie Sierra, Administrative Services Director\nMichael Roush, Attorney - Civil Service Board Legal Counsel\nChris Low, Senior Human Resources Analyst\nTiffany llacqua, Human Resources Analyst I\nMonica Selles, Human Resources Analyst II\nBeth Fritz, Administrative Assistant II\nTerry Flippo, ACEA Representative\nBill Garvine, EUPA Representative\n3.\nMINUTES:\nA.\nApproval of Minutes of the Regular meeting of January 15, 2014.\nMember McHugh moved that the January 15, 2014 Minutes be approved with a few\ncorrections. Motion was seconded by Vice President Batchelor which was passed by a 4-0\nvote.\n(Corrections were typos on page 2, 4-A-i. Eligible List \"Estalished\" should be Esta\"b\"lished and on\npage 4, paragraph nine in bold, Mallory should be Malloy.)\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR\nJANUARY 15, 2014.", "path": "CivilServiceBoard/2014-04-02.pdf"}
{"body": "CivilServiceBoard", "date": "2014-04-02", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting April 2, 2014\n4-A-i.\nELIGIBLE LIST ESTABLISHED\nDATES ESTABLISHED\nEXAM NO.\nSupport Services Supervisor\n01/27/2014\n2013-33R\nPermit Technician III\n01/29/2014\n2014-01PR\nEconomic Development Manager\n02/03/2014\n2013-36\nDivision Chief\n02/04/2014\n2013-39PR\nPolice Lieutenant\n02/06/2014\n2013-32PR\nCombination Building Inspector\n02/18/2014\n2013-43\nElectrical Maintenance Technician\n02/19/2014\n2013-34R\nSenior Building Code Compliance\nOfficer\n02/24/2014\n2014-05PR\nAssistant City Attorney II\n03/03/2014\n2013-42\nSubstation and Meter Supervisor\n03/03/2014\n2014-04\nLine Working Supervisor\n03/06/2014\n2014-03\nPlanner I\n03/06/2014\n2014-02\n4-A-ii.\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nPolice Sergeant\n03/05/2013\n2013-03PR\nFire Apparatus Operator\n07/03/2013\n2013-11PR\nCode Compliance Officer\n08/14/2013\n2013-23\nMaintenance Worker II\n10/01/2013\n2013-27\nPolice Officer\n02/19/2013\n2013-05\nAnderson, Travis\nHernandez, Zachary\nReimche, Craig\nBurnaugh, Michael\nHo, Scott\nRodriguez, Brauli\nCanterbury, Robert\nMartinez, Carlos\nSipes, Carson\nCanty, Arsenio\nMcCarthy, Nicholas\nGarcia, Marshall\nMelara, Fausto\n4-A-iii. ELIGIBLE LIST EXPIRED/\nDATE ESTABLISHED\nEXAM NO.\nCANCELLED/EXHAUSTED\nFire Captain\n01/30/2012\n2011-32PR\nSupervising Planner\n03/14/2013\n2012-47\nLibrary Technician\n08/01/2013\n2013-16\nDistribution Engineer\n09/09/2013\n2013-22\nMaintenance Worker I\n09/19/2013\n2013-26\nEnergy Resources Analyst\n10/02/2013\n2013-25\nTraffic Signal Maintenance Technician\n12/19/2013\n2013-35PR\nPermit Technician III\n01/29/2014\n2014-01PR\nMember Malloy moved that Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii be approved.\nMotion was seconded by Member McHugh which was passed by a 4-0 vote.\n4-A-iv. LIST OF SPECIFICATIONS\nExisting Classification Specification Revision:\nAdministrative Services Coordinator\nExecutive Assistant\nOffice Assistant\nG:\\Personnel\\CSB\\All Minutes/201- Minutes\\2014-04-02 CSB Minutes-Final.docFinal", "path": "CivilServiceBoard/2014-04-02.pdf"}
{"body": "CivilServiceBoard", "date": "2014-04-02", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting April 2, 2014\nPresident Horikoshi stated that there was a minor correction on Office Assistant under Examples of\nDuties, #2, the extra word \"and\" at the end of the sentence should be removed.\nNew Class Specifications:\nAdministrative Services Coordinator - Alameda Municipal Power (AMP)\nCity Engineer\nExecutive Assistant - Alameda Municipal Power (AMP)\nHuman Resources Manager\nOffice Assistant - Alameda Municipal Power (AMP)\nSenior Human Resources Analyst - Alameda Municipal Power (AMP)\nMember Malloy asked about the Human Resources Manager specification; is the chain of command\nthat there is not a Director anymore? Acting Human Resources Director Kovacs stated that there is\nno longer a Human Resources Director position and that Human Resources is now reporting to the\nAdministrative Services Director.\nMember Malloy asked Acting Human Resources Director Kovacs if she was no longer serving as the\nHuman Resources Director. Acting Human Resources Director Kovacs stated that for the purposes\nof serving as secretary to the Civil Service Board, she is.\nMember McHugh stated that the Human Resources Manager specification does not indicate that\nsupervisory experience is necessary, and as that is usually looked for in a manager position, she\nasked for clarification. Senior Human Resources Analyst Low stated that supervision could be\nincluded in the specification. President Horikoshi stated that it does look like there is some\nsupervisory experience required.\nMember McHugh asked if someone would be put in that position that had no supervisory experience.\nAdministrative Services Director Sierra stated that under the Experience section of the specification it\nstates: Five years of broad human resources management experience including substantial\nsupervisory experience, preferably in a public agency or governmental setting. So she believes it is\ncovered.\nMember McHugh asked for the meaning of substantial. Administrative Services Director Sierra\nexplained that is a general term and that it would certainly be one year. Member McHugh asked if it\nwould include a variety of human resources functions as well. Administrative Services Director Sierra\nstated not necessarily, someone who had substantial human resources management experience\nwould be able to do the job.\nActing Human Resources Director Kovacs referred to the job specifications for Administrative\nServices Coordinator, Office Assistant, and Executive Assistant. She stated that the City has recently\nrecognized two new employee groups, Electric Utility Professionals of Alameda (EUPA), for whom\naudience member Bill Garvine is the representative, and Alameda Municipal Power Unrepresented\n(AMPU). AMPU is made up of the Assistant General Manager classifications and the Senior Human\nResources Analyst assigned to AMP. The purpose of these six specifications is to segregate the\nclassifications in the two different employee groups from each other. For example, Executive\nAssistant that will serve for the City, versus the Executive Assistant who will serve at AMP. Some\ncorrections were so basic, (e.g., removing references to typewriters and shorthand skills) that staff felt\nG:\\Personnel\\CSB\\A Minutes/201 Minutes\\2014-04-02 CSB Minutes-Final.docFinal", "path": "CivilServiceBoard/2014-04-02.pdf"}
{"body": "CivilServiceBoard", "date": "2014-04-02", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting April 2, 2014\ncompelled to bring the new AMP classifications and the City classifications to the Board.\nMember McHugh asked for clarification of the Definition section of the City Engineer specification\nwhich references, \"engineering and public works project management\" and Examples of Duties #3\nwhich states, directs the project management, planning She felt it was either redundant\nor\nunclear. Administrative Services Director Sierra stated that the City Engineer would be expected to\nsupervise both projects and project managers, so they should know project management as a topic\nwell. This way they can either take a major project as their own project or supervise other project\nmanagers. The City wants someone with broad major project management experience.\nMember McHugh stated that saying \"managing project managers\" might be clearer. Administrative\nServices Director Sierra stated that general management is a skill and project management is a\ndifferent skill. Once you have a skill as a manager it can be adapted to other things if you know the\nfield. Project management is a specific skill set. The City wants the individual to have both general\nmanagement skills and project management skills.\nMember McHugh asked if the City Engineer would be required to be Project Management\nProfessional (PMP) certified. Administrative Services Director Sierra stated that we would encourage\nany project manager to acquire that certification in the future, but that it is very hard to find people\nwith that certification, especially civil engineers.\nMember McHugh moved that Consent Calendar items 4-A-iv be approved with the minor\ncorrections. Motion was seconded by Member Malloy which was passed by a 4-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A. Activity Report - Period of December 1, 2013 through February 28, 2014.\nFULL-TIME HIRES\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n12/02/13\nAlameda Municipal Power\nEnergy Resources Analyst\n12/09/13\nAlameda Municipal Power\nEnergy Resources Analyst\n12/16/13\nFinance\nIntermediate Clerk\n12/17/13\nPolice\nPolice Officer\n12/17/13\nPolice\nPolice Officer\n01/06/14\nCommunity Development\nOffice Assistant\n02/10/14\nPolice\nIntermediate Clerk\n02/18/14\nAlameda Municipal Power\nUtility Support Services Supervisor & Procurement\nAdministrator\n02/24/14\nCommunity Development\nCombination Building Inspector\nPROMOTIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n12/15/13\nPolice\nPolice Captain\n12/29/13\nAlameda Municipal Power\nSystem Operations & Field Services Superintendent\n12/29/13\nAlameda Municipal Power\nCompliance Superintendent\nG:\\Personnel\\CSB\\Al Minutes\\201 Minutes/2014-04-02 CSB Minutes-Final.docFinal", "path": "CivilServiceBoard/2014-04-02.pdf"}
{"body": "CivilServiceBoard", "date": "2014-04-02", "page": 5, "text": "City of Alameda\nPage 5\nCivil Service Board Minutes\nRegular Meeting April 2, 2014\n01/26/14\nPublic Works\nTraffic Signal Maintenance Technician\n01/26/14\nFinance\nFinance Supervisor\n01/28/14\nFire\nFire Captain\n01/29/14\nFire\nFire Captain\n02/09/14\nCommunity Development\nPermit Technician III\n02/20/14\nFire\nFire Apparatus Operator\nLATERAL TRANSFER TO NEW CLASSIFICATION\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n12/15/13\nAlameda Municipal Power\nSenior Human Resources Analyst\nFrom\nSenior Management Analyst\nRETIREMENTS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n12/06/13\nLibrary\nExecutive Assistant\n12/28/13\nFire\nFire Captain\n12/26/13\nFire\nFire Apparatus Operator\nSEPARATIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n12/19/13\nCommunity Development\nPlanner I\n12/20/13\nPublic Works\nMaintenance Worker II\n12/20/13\nPublic Works\nSenior Management Analyst\n01/03/14\nAlameda Municipal Power\nGeneral Manager - AMP\n02/13/14\nPolice\nPolice Officer\nMember Malloy asked the reasons for the Separations. Acting Human Resources Director Kovacs\nstated that Separations were for the following reasons:\nPlanner I - Left for a job in San Francisco\nMaintenance Worker Il - Left for a job at the Port of Oakland\nSenior Management Analyst - Passed away\nGeneral Manager (AMP) - Left for a position in Riverside\nPolice Officer - Released from probation\nPresident Horikoshi asked if changes in benefits for Police Officers have made it more difficult to\nrecruit police officers. Acting Human Resources Director Kovacs stated that it is not difficult to recruit\nPolice Officers; it is very difficult for them to qualify and pass the background test.\nMember McHugh asked if the City was doing better in retaining the Officers that go through the Police\nAcademy. Acting Human Resources Director Kovacs stated that retention of Police Officers hired as\nrecruits to attend the Academy was going very well. For a while the Police Department was focusing\ntheir hiring efforts on laterals from outside agencies, but the retention rate was not as successful as\nwith recruits. The City did better with Police Officers who were trained in our way of policing as\nopposed to retaining those from another agency.\nG:\\Personnel\\CSBVA Minutes/201- Minutes\\2014-04-02 CSB Minutes-Final.docFinal", "path": "CivilServiceBoard/2014-04-02.pdf"}
{"body": "CivilServiceBoard", "date": "2014-04-02", "page": 6, "text": "Planning felt that it would help to create an independent bargaining unit that would then be able to\nadvocate for an exclusive class of utility employees. Mr. Garvine stated that they have had great\nsupport from the IBEW, MCEA, and ACEA groups.\nMr. Garvine thanked the Civil Service Board, City Council, and City staff for their work on the new\nclassifications with regard to AMP.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nPresident Horikoshi and Acting Human Resources Director Kovacs reminded the Civil Service Board\nthat election of officers will be held at the July meeting. President Horikoshi directed that the election\nof officers be put on the next Civil Service Board Meeting agenda.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nActing Human Resources Director Kovacs stated that the Women's League of Voters has given the\nCivil Service Board invitations to their Public Officials Night. She also thanked the Civil Service Board\nfor turning in their Form 700 to the City Clerk's Office.\nThe Board was also informed that Human Resources staff member, Sharlene Shikhmuradova\n(Administrative Technician II) delivered a healthy baby girl, Alessandra, on February 22. Mother and\nbaby are doing very well.\n9.\nCONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING\nWednesday, July 2, 2014\nG:\\Personnel\\CSB\\ Minutes/2014 Minutes\\2014-04-02 CSB Minutes-Final.docFinal", "path": "CivilServiceBoard/2014-04-02.pdf"}
{"body": "CivilServiceBoard", "date": "2014-04-02", "page": 7, "text": "City of Alameda\nPage 7\nCivil Service Board Minutes\nRegular Meeting April 2, 2014\n10.\nADJOURNMENT\nMeeting was adjourned at 5:29 p.m.\nRespectfully submitted,\nsigh\nJill blovacs\nActing Human Resources Director and\nExecutive Secretary to the Civil Service Board\nG:\\Personnel\\CSB\\All Minutes/2014 Minutes\\2014-04-02 CSB Minutes-Final.docFinal", "path": "CivilServiceBoard/2014-04-02.pdf"}