{"body": "CityCouncil", "date": "2014-01-21", "page": 1, "text": "MINUTES OF THE REGULAR CITY COUNCIL MEETING\nTUESDAY- - -JANUARY 21, 2014- -7:00 P.M.\nMayor Gilmore convened the meeting at 7:11 p.m. Councilmember Tam led the Pledge\nof Allegiance.\nROLL CALL -\nPresent:\nCouncilmembers Chen, Daysog, Ezzy Ashcraft, Tam\nand Mayor Gilmore - 5.\nAbsent:\nNone.\nAGENDA CHANGES\nNone.\nPROCLAMATIONS, SPECIAL ORDERS OF THE DAY & ANNOUNCEMENTS\n(14-014) Proclamation Declaring Historic Preservation Season 2014.\nMayor Gilmore read and presented the proclamation to Dennis Owens, Historical\nAdvisory Board; Chris Buckley, Alameda Architectural Preservation Society; and Queen\nVictoria.\nORAL COMMUNICATIONS, NON-AGENDA\nNone.\nCONSENT CALENDAR\nMayor Gilmore announced that the License Agreement with the Alameda Soccer Club\n[paragraph no. 14-018 and the resolution entering into an Agreement with Verde\nDesign [paragraph no. 14-019 were removed from the Consent Calendar for\ndiscussion.\nVice Mayor Ezzy Ashcraft moved approval of the remainder of the Consent Calendar.\nCouncilmember Tam seconded the motion, which carried by unanimous voice vote - 5.\n[Items so enacted or adopted are indicated by an asterisk preceding the paragraph\nnumber.]\n(*14-015) Minutes of the Special City Council Meeting, the Special Joint City Council\nand Successor Agency to the Community Improvement Commission Meeting and the\nRegular City Council Meeting Held on December 17, 2013. Approved.\n(*14-016) Ratified bills in the amount of $649,380.60.\nRegular Meeting\nAlameda City Council\nJanuary 21, 2014", "path": "CityCouncil/2014-01-21.pdf"}
{"body": "CityCouncil", "date": "2014-01-21", "page": 2, "text": "(*14-017) Recommendation to Accept the Quarterly Report on Litigation and Liability\nClaims Settlements Paid During the Period October to December 2013. Accepted.\n(14-018) Recommendation to Approve a License Agreement with the Alameda Soccer\nClub for the Use and Management of the Hornet Soccer Field for a Total of 5 Years.\nUrged approval of the staff recommendation: Bill Shiber and Jon Pecson, Alameda\nSoccer Club.\nCouncilmember Tam moved approval of the staff recommendation.\nVice Mayor Ezzy Ashcraft seconded the motion, which carried by unanimous voice vote\n- 5.\n(14-019) Resolution No. 14884, \"Entering Into an Agreement with Verde Design to\nProvide Design Services for the Estuary Park Renovation, in an Amount Not to Exceed\n$174,145.\" Adopted.\nVice Mayor Ezzy Ashcraft stated creating a field for special needs children has been\ndiscussed and funds have been raised; that she does not want said use to fall by the\nwayside; the Recreation Director confirmed the use is still moving forward although it\nwas not mentioned in the staff report.\nSpoke on behalf of the special needs children in Alameda; stated a field is needed to\nserve the group of kids: Roberta Rockwell, Alameda.\nIn response to Councilmember Tam's inquiry, the Recreation Director stated the field\nwould be used for special needs children; Alameda Little League has verbally confirmed\ninterest in participating in a challenger league, which has a different infield from a\nMiracle League field; the current budget includes funding for a standard red dirt field,\nnot a synthetic infield; however, nothing prevents moving towards a synthetic infield in\nthe future.\nCouncilmember Tam inquired whether there could be a synthetic infield at the site or\nanother site, to which the Recreation Director responded in the affirmative; stated\nfunding needs to be identified for a rubberized infield; Estuary Park and other smaller\nfields could be considered; noted rubberized fields are expensive.\nIn response to Councilmember Tam's inquiry regarding cost, the Recreation Director\nstated that she does not have an exact cost estimate; a small rubberized playground\nwas recently built, which cost $40,000; her rough guess would be $100,000 to\n$150,000.\nCouncilmember Daysog stated the decision tonight is to approve a contract with Verde\nDesign; staff went through a process to select Verde Design; read background\nRegular Meeting\nAlameda City Council\nJanuary 21, 2014", "path": "CityCouncil/2014-01-21.pdf"}
{"body": "CityCouncil", "date": "2014-01-21", "page": 3, "text": "information staff provided explaining why Verde Design was selected.\nVice Mayor Ezzy Ashcraft stated that she received an e-mail from Jim Rockwell\nindicating Verde Design created drawings when the Miracle League concept was first\nbeing considered; Mr. Rockwell would be happy to share the drawings with the City;\nstaff should be directed to connect with Mr. and Mrs. Rockwell; the City should not\nreinvent the wheel if work has already been done; Alameda Little League should work\nwith Mr. and Mrs. Rockwell, too.\nCouncilmember Tam moved adoption of the resolution to approve the consultant\nagreement with Verde Design, with the proviso that the City received authorization from\nthe prior client [Mr. and Mr. Rockwell] who hired Verde Design to create a design for the\nMiracle Field to collaborate and share said design with the City.\nVice Mayor Ezzy Ashcraft inquired whether the motion includes providing direction to\nhave Mr. and Mrs. Rockwell involved in the planning with Alameda Little League.\nFollowing Councilmember Tam's inquiry, Vice Mayor Ezzy Ashcraft noted direction\ncould just be given to staff [and not included in the motion].\nVice Mayor Ezzy Ashcraft seconded the motion, which carried by unanimous voice vote\n- 5.\n(*14-020) Ordinance No. 3084, \"Levying Special Taxes within the City of Alameda\nCommunity Facilities District No. 13-1 (Alameda Landing Public Improvements).\n\"\nFinally passed.\nREGULAR AGENDA ITEMS\n(14-021) Resolution No. 14885, \"Appointing John McCahan as a Member of the\nHousing Authority Board of Commissioners.' Adopted.\nVice Mayor Ezzy Ashcraft left the dais at 7:34 p.m. and returned at 7:35 p.m.\nCouncilmember Tam moved adoption of the resolution.\nCouncilmember Daysog seconded the motion, which carried by unanimous voice vote -\n4. [Absent: Vice Mayor Ezzy Ashcraft - 1.]\nThe City Clerk administered the Oath and presented Mr. McCahan with a certificate of\nappointment.\n(14-022) Public Hearing to Consider Resolution No. 14886, \"Amending Master Fee\nRegular Meeting\nAlameda City Council\nJanuary 21, 2014", "path": "CityCouncil/2014-01-21.pdf"}
{"body": "CityCouncil", "date": "2014-01-21", "page": 4, "text": "Resolution 12191 to Add and Revise Recreation and Park Fees.\" Adopted.\nThe Recreation Director gave a Power Point presentation.\nIn response to Vice Mayor Ezzy Ashcraft's inquiry about the youth services after school\nprogram, the Recreation Director stated the sessions are 3 months.\nVice Mayor Ezzy Ashcraft noted fees have not had to be raised too much since\nmarketing has resulted in greater participation.\nCouncilmember Daysog expressed his appreciation for the Recreation Director.\nCouncilmember Chen concurred with Councilmember Daysog's comments; stated the\nfee structure is very affordable, especially for facility rentals; inquired whether Officer\nClub rental fee has been raised recently.\nThe Recreation Director responded in the negative; stated facility rental fees have not\nbeen raised in 5 to 6 years.\nCouncilmember Chen inquired whether the swim center fee is $15 per hour per group or\nper person, to which the Recreation Director responded the $15 per hour fee is for a\nyouth organization to rent the swim center.\nCouncilmember Chen stated keeping the fees very affordable is important to many\nresidents.\nCouncilmember Tam concurred with the comments made; stated there is a balance\nbetween the fees and the community's sensitivity to costs; inquired what challenges\nprevented staff from starting the transitional kindergarten program last year.\nThe Recreation Director responded the challenges included not having enough time to\ncreate a new program; stated the School District also distributed its program information\nlate.\nIn response to Councilmember Tam's inquiry regarding other community's experience\nwith the program, the Recreation Director stated the City's program differs from other\ncommunities; the program is not on a school site; sites are spread throughout the City;\nother communities have had an easier time implanting programs on school sites; that\nshe did not compare costs; the fee was based on the same hourly rate as the\nkindergarten program fee and is higher because there are more hours.\nCouncilmember Tam inquired about the differences in fees compared to other cities,\nsuch as the swim center fee.\nThe Recreation Director responded comparisons are difficult because every city offers\ndifferent services and develops fees in different ways; stated fee comparisons are used,\nRegular Meeting\nAlameda City Council\nJanuary 21, 2014", "path": "CityCouncil/2014-01-21.pdf"}
{"body": "CityCouncil", "date": "2014-01-21", "page": 5, "text": "but do not typically set fees; fees often end up quite different; San Ramon heavily\nsubsidizes its swim program and has very low cost recovery; Alameda has kept the\nswim fee very low since the facilities are in poor condition; user groups have been told\nthe fee will increase when there is an improved, new facility.\nMayor Gilmore stated that she is happy staff is communicating with the swim\ncommunity; hopefully, the groups understand the fee will increase when there is an\nimproved facility; pools are very costly to build and maintain.\nVice Mayor Ezzy Ashcraft moved adoption of the resolution amending Master Fee\nResolution 12191 to add and revise Recreation and Park fees.\nCouncilmember Daysog seconded the motion, which carried by unanimous voice vote -\n5.\n(14-023) Summary: Consider Rezoning 2350 Harbor Bay Parkway to Permit\nRestaurant, Office, or Mixed-use Office and Commercial Use at the Site and Find those\nUses to be Permissible under Harbor Bay Isle Development's Original Environmental\nImpact Report (EIR).\nPublic Hearing to Consider Introduction of Ordinance Amending the Zoning Map for\n2350 Harbor Bay Parkway from Open Space (O) to Commercial-Manufacturing with a\nPlanned Development Overlay (CM-PD) with Specific Conditions (Parcel 1 of Parcel\nMap 2024, Assessor's Parcel Number 074-1362-005), and Find that the Project is\nConsistent with the Original Harbor Bay Isle Development Environmental Impact\nReport. Introduced.\nThe City Planner gave a brief presentation.\nVice Mayor Ezzy Ashcraft stated the Bay Area Conservation and Development\nCommission (BCDC) amended its definition of restaurant to include office; read the\ndefinition; suggested the clause outlining commercial uses be added to the ordinance;\nstated offering waterfront amenities would be nice.\nThe City Planner stated the language could be added when the ordinance is brought\nback for final passage.\nCouncilmember Chen stated that he supports the recommendation; noted the project\nincludes public access improvements, which might not come around for another 25\nyears, if the City does not move forward.\nMayor Gilmore stated the case is an example and cautionary tale of planning over a\nlong period of time; plans have to include a certain amount of flexibility and cannot be\ntoo rigid.\nRegular Meeting\nAlameda City Council\nJanuary 21, 2014", "path": "CityCouncil/2014-01-21.pdf"}
{"body": "CityCouncil", "date": "2014-01-21", "page": 6, "text": "The City Planner concurred; stated plans should establish a vision while recognizing\nthings change.\nVice Mayor Ezzy Ashcraft inquired whether future developments could require\ncompletion of public access and amenities before the site is fully developed.\nThe City Planner responded in the affirmative; stated public infrastructure has to be\nphased for large projects; stated Harbor Bay public improvements were in place before\nmost lots were built; the one acre site having a temporary path is odd.\nCouncilmember Daysog stated conditions are sufficient to ensure something nice will be\nbuilt.\nStated the applicant supports the staff recommendation and the additional language;\nsuggested that the ordinance language also be revised to reflect that the use was\nincluded in the 1989 EIR addendum, not the original 1974 EIR; provided history on why\nthe trail was not completed; stated funds to complete the trail are set aside: Daniel\nReidy, Representing Applicant.\nVice Mayor Ezzy Ashcraft moved introduction of the ordinance, with the two revisions to\nthe language: 1) visitor serving commercial uses; and 2) Mr. Reidy's changes about the\nEIR; and approval of the finding that the project is consistent with the EIR.\nCouncilmember Tam seconded the motion, which carried by unanimous voice vote - 5.\n(14-024) Introduction of Ordinance Approving a Lease and Authorizing the City\nManager to Negotiate and Execute Amendments and Other Corresponding Documents\nNecessary to Implement the Terms of a Lease with Proximo Distillers, LLC for Ten\nYears with an Additional Ten Year Option in a Portion of Building 22 Located at 2505\nMonarch Street at Alameda Point. Introduced.\nThe Economic Development Division Manager gave a brief presentation.\nRobert Castle, Proximo, gave a brief presentation.\nMayor Gilmore thanked Mr. Castle for the presentation; stated that she is excited about\nthe opportunity.\nVice Mayor Ezzy Ashcraft inquired how many manufacturing jobs would be created, to\nwhich Mr. Castle responded 8 to 10 full time positions with additional part time positions\nas well.\nIn response to Vice Mayor Ezzy Ashcraft's inquiry regarding additional tasting room\nstaff, Mr. Castle stated around 15 employees would be hired; noted the number could\nchange.\nRegular Meeting\nAlameda City Council\nJanuary 21, 2014", "path": "CityCouncil/2014-01-21.pdf"}
{"body": "CityCouncil", "date": "2014-01-21", "page": 7, "text": "Vice Mayor Ezzy Ashcraft inquired how much sales tax revenue would be generated, to\nwhich Mr. Castle responded $1/2 million is anticipated.\nIn response to Vice Mayor Ezzy Ashcraft's inquiry, Mr. Caste stated wholesale\nshipments would be around $9.5 to $10 million per year.\nThe City Manager noted the figures are wholesale; stated sales tax revenue is only\ngenerated at the point of sale.\nCouncilmember Daysog stated the opportunity is exciting; stated the City might want to\ncontemplate a visitor serving strategy.\nCouncilmember Chen stated the company could be a catalyst for bringing traffic to\nAlameda Point.\nCouncilmember Tam stated the company would bring national notoriety to Alameda;\ninquired about major distributors.\nMr. Castle responded there is three tier system; stated Proximo has to sell to a\nwholesaler and cannot sell directly to retailers; retailers sell approximately 60% to 80%\nand the remaining amount is sold to on-premise accounts, such as bars and\nrestaurants.\nCouncilmember Daysog moved introduction of the ordinance.\nCouncilmember Chen seconded the motion, which carried by unanimous voice vote - 5.\nCITY MANAGER COMMUNICATIONS\n(14-025) The City Manager stated the City has a plan to reduce water use; more\ninformation would be provided at the next Council meeting; outlined actions; noted\ngrass would turn brown.\nCouncilmember Chen inquired whether East Bay Municipal Utility District would be\nimplementing anything.\nCouncilmember Tam responded EBMUD has convened its drought management\ncommittee; stated ideas would be presented to the EBMUD Board; customers are being\nrequested to look at voluntary conservation; rationing is not being done at this point;\nEMBUD is already increasing rates the next few years and will not be charging\nadditional surcharges related to the drought; reservoirs are at 65% capacity and have\nsufficient water to handle current use.\nORAL COMMUNICATIONS, NON-AGENDA\nRegular Meeting\nAlameda City Council\nJanuary 21, 2014", "path": "CityCouncil/2014-01-21.pdf"}
{"body": "CityCouncil", "date": "2014-01-21", "page": 8, "text": "None.\nCOUNCIL REFERRALS\nNone.\nCOUNCIL COMMUNICATIONS\n(14-026) Vice Mayor Ezzy Ashcraft announced that she and the Mayor participated in\nthe Beltline community work day; outlined activities.\n(14-027) Mayor Gilmore announced that she attended a Bay Area Conservation and\nDevelopment Commission meeting last week; noted the Veterans facility at Alameda\nPoint was discussed.\nADJOURNMENT\nThere being no further business, Mayor Gilmore adjourned the meeting at 8:45 p.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nRegular Meeting\nAlameda City Council\nJanuary 21, 2014", "path": "CityCouncil/2014-01-21.pdf"}
{"body": "CityCouncil", "date": "2014-01-21", "page": 9, "text": "MINUTES OF THE SPECIAL CITY COUNCIL MEETING\nTUESDAY- - -JANUARY 21, 2014--6:00 P.M.\nMayor Gilmore convened the meeting at 6:01 p.m.\nRoll Call -\nPresent:\nCouncilmembers Chen, Daysog, Ezzy Ashcraft, Tam and\nMayor Gilmore - 5.\nAbsent:\nNone.\nThe meeting was adjourned to Closed Session to consider:\n(14-011) Conference with Legal Counsel; Workers' Compensation Claim (54956.95);\nClaimant: Kevin Helms; Agency claimed against: City of Alameda\n(14-012) Conference with Legal Counsel - Anticipated Litigation; Initiation of litigation\npursuant to subdivision (c) of Section 54956.9; Number of cases: One (As Plaintiff City\nInitiating Legal Action)\n(14-013) Conference with Legal Counsel - Significant Exposure to Litigation; Significant\nexposure to litigation pursuant to subdivision (b) of Section 54956.9; Number of cases:\nOne (As Defendant City Exposure to Legal Action)\nFollowing the Closed Session the meeting was reconvened and Mayor Gilmore\nannounced that regarding Workers' Compensation Claim, direction was given to staff;\nregarding Anticipated Litigation, direction was given to staff; and regarding Significant\nExposure to Litigation, direction was given to staff.\nAdjournment\nThere being no further business, Mayor Gilmore adjourned the meeting at 7:05 p.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nSpecial Meeting\nAlameda City Council\nJanuary 21, 2014", "path": "CityCouncil/2014-01-21.pdf"}