{"body": "CivilServiceBoard", "date": "2014-01-15", "page": 1, "text": "OF\nTASTIRAN\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JANUARY 15, 2014\n1.\nCALL TO ORDER\nThe meeting was called to order at 5:00 p.m. by Board President Peter Horikoshi.\n2.\nROLL CALL:\nPRESENT: President Peter Horikoshi, Vice President Dean Batchelor, Members Linda\nMcHugh, Marguerite Malloy and Zara Santos\nABSENT: None\nSTAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to\nthe Board\nStephanie Sierra, Administrative Services Director\nMichael Roush, Attorney - Civil Service Board Legal Counsel\nChris Low, Senior Human Resources Analyst\nTiffany llacqua, Human Resources Analyst I\nMonica Selles, Human Resources Analyst II\nSharlene Shikhmuradova, Administrative Technician II\nBeth Fritz, Administrative Assistant II\nTerry Flippo, ACEA Representative\n3.\nMINUTES:\nA.\nApproval of Minutes of the Regular meeting of October 2, 2013.\nMember McHugh moved that the October 2, 2013 Minutes be approved as written. Motion was\nseconded by Member Malloy which was passed by a 5-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR\nJANUARY 15, 2014.", "path": "CivilServiceBoard/2014-01-15.pdf"}
{"body": "CivilServiceBoard", "date": "2014-01-15", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting January 15, 2014\n4-A-i.\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nCompliance Superintendent\n12/20/2013\n2013-37PR\nEnergy Resources Analyst\n10/02/2013\n2013-25\nFinance Supervisor\n11/13/2013\n2013-32\nHuman Resources Analyst II\n10/17/2013\n2013-28\nIntermediate Clerk\n10/10/2013\n2013-30\nMaintenance Worker II\n10/01/2013\n2013-27\nOffice Assistant\n10/28/2013\n2013-31\nSystem Operations and Field Service Supt\n12/16/2013\n2013-38PR\nTraffic Signal Maintenance Technician\n12/19/2013\n2013-35PR\n4-A-ii\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Technician II\n01/09/2013\n2012-42\nFire Captain\n01/30/2012\n2011-32PR\nHuman Resources Analyst I\n06/27/2013\n2013-21PR\nPolice Captain\n05/01/2013\n2013-12PR\nSupervising Librarian\n05/24/2012\n2012-18\nPolice Officer\n02/19/2013\n2013-05\nAnderson, Travis\nHamilton, George\nReimche, Craig\nBauman, Benjamin\nHernandez, Zachary\nRodriguez, Brauli\nBurnaugh, Michael\nHo, Scott\nSipes, Carson\nCanterbury, Robert\nMartinez, Carlos\nCanty, Arsenio\nMcCarthy, Nicholas\nGarcia, Marshall\nMelara, Fausto\n4-A-iii ELIGIBLE LIST EXPIREDICANCELLEDI\nEXHAUSTED\nDATE ESTABLISHED\nEXAM NO.\nCompliance Superintendent\n12/20/2013\n2013-37PR\nDivision Chief\n10/10/2011\n2011-16PR\nJourney Lineworker\n03/11/2013\n2013-04\nParalegal\n04/18/2013\n2013-09\nPolice Officer\n08/04/2012\n2012-27\nSupervising Civil Engineer\n04/30/2013\n2013-10\nSystem Operations and Field Service Supt\n12/16/2013\n2013-38PR\n4-A-iv LIST OF SPECIFICATIONS\nExisting Classification Specification Revision:\nLine Worker Supervisor\nSubstation and Meter Supervisor\nTraffic Signal Maintenance Technician\nG:\\Personnel\\CSB\\All Minutes/2014-01-15 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2014-01-15.pdf"}
{"body": "CivilServiceBoard", "date": "2014-01-15", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting January 15, 2014\nNew Class Specifications:\nCompliance Superintendent\nEconomic Development Manager\nSenior Human Resources Analyst\nSystem Operations & Field Service Superintendent\nVice President Batchelor asked about the Compliance Superintendent eligible list established on\n12/20/2013 and the System Operations and Field Service Superintendent list established on\n12/16/2013. Both lists were cancelled on the same day they were established. Acting Human\nResources Director Kovacs stated that these lists each had one candidate. Senior Human\nResources Analyst Low stated that for both jobs there was only one candidate placed on the eligible\nlist for each position. Both were offered appointment and both accepted. As a result, each eligible\nlist was exhausted on the same day it was established.\nVice President Batchelor asked if the City was satisfied with these positions being offered for that\nshort of time. Senior Human Resources Analyst Low stated that the candidates were in-house and\nthat internal promotional exams were conducted. Acting Human Resources Director Kovacs advised\nthe Board that when there is a \"PR\" after the exam number that means it is a promotional recruitment.\nVice President Batchelor asked if the IBEW will be agreeable with the Line Working Supervisor job\nspecification revision to duty #6 (assists in the supervision, training and evaluation of assigned staff).\nSenior Human Resources Analyst Low stated that the description was vetted to the IBEW and they\nagreed.\nActing Human Resources Director Kovacs stated there were changes to the previously provided\nSubstation and Meter Supervisor specification and provided the Board with a memo from Senior\nHuman Resources Analyst Low describing the changes. Member McHugh asked if both the Line\nWorking Supervisor and the Substation Meter Supervisor classifications were non-exempt. Senior\nHuman Resources Analyst Low stated yes both are non-exempt and eligible for overtime.\nMember Santos asked if two years of experience is typical for advanced journey level classifications\nlike these. Senior Human Resources Analyst Low stated yes, two years is appropriate because\nbefore applying for the journey level working supervisor classification, the journey level candidates\nmust complete a four year apprenticeship program.\nVice President Batchelor moved that Consent Calendar items be approved. Motion was\nseconded by Member McHugh which was passed by a 5-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A. Appeal of Notice of Termination by Barbara Hawkins.\nActing Human Resources Director Kovacs introduced Michael Roush who will be legal counsel to the\nCivil Service Board for the appeal of termination by Barbara Hawkins.\nActing Human Resources Director Kovacs stated that the City received the October 29, 2013 letter\nappealing the notice of termination from the employee's attorney included in the agenda packet. Ms.\nKovacs thanked the Board for responding to staff inquiries regarding their availability and stated that\nG:\\Personnel\\CSBVA Minutes\\2014-01-15 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2014-01-15.pdf"}
{"body": "CivilServiceBoard", "date": "2014-01-15", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting January 15, 2014\nas a result, the hearing dates are scheduled for February 11, 12, and 13. Ms. Kovacs asked the\nBoard to approve the hearing dates.\nMember Santos asked if the City needs a particular quorum for the hearing, that she may have a\nschedule conflict. Acting Human Resources Director Kovacs stated that four members attending the\nhearing would work, but four is not preferable because then there could possibly be a tie decision.\nMember Santos stated that she will try to be at the hearing.\nMr. Roush stated that staff will have to check with the City's outside attorney and the appellant's\nattorney to see if they would prefer to wait until all five members can be present, rather than have to\ngo with four members. Mr. Roush asked Member Santos when she would know if she could attend.\nMember Santos stated she would let staff know as soon as possible, probably next week.\nActing Human Resources Director Kovacs stated that the hearing dates are scheduled for February\n11-13, based on Member Santos availability, and asked Members about a start time. Member Santos\nstated 5:30 p.m. would be good.\nMember Malloy asked about an end time. Acting Human Resources Director stated the facility is\nbooked until 9:30 p.m. on each date in the Stafford Room at the Alameda Free Library. Technically\nwhen the meeting ends is up to the Civil Service Board. Staff anticipates that the hearing will only go\ntwo days. Staff booked these days so that we would not have to meet many weeks out in case\nadditional time was needed.\nMember McHugh asked if in this type of hearing the Board will need to do any fact gathering. Mr.\nRoush stated no, all information relied upon will be presented at the hearing. It would not be\nappropriate to do fact finding outside the boundaries of the hearing because the Board is acting as\nboth triers of fact as well as the judge. The Board's decision should be based on the evidence that is\npresented at the hearing itself.\nMember McHugh stated that at the last hearing there was some research that needed to be done\nwhich extended the time required to deal with the issue. Acting Human Resources Director Kovacs\nstated that was a different situation in that it was a review of an exam process and this hearing is an\nappeal of termination.\nMember Santos stated that the name of the lawyer representing the appellant looks very familiar to\nher and she may have practiced law with or against him a long time ago; she asked if this would be\nan issue. Mr. Roush stated that as long as she had not represented the appellant in the past or had a\nfinancial connection with the law firm, it should not be a problem. If Ms. Santos did not see a conflict\nof interest other than the possibility of having a case with that person, then there is not a reason to sit\nout of the hearing.\nMember Malloy made a motion that the Appeal of Notice of Termination submitted by Barbara\nHawkins be heard on February 11, 12 and 13 at 5:30 p.m. and to end at such time the Civil\nService Board deems appropriate. Motion was seconded by Vice President Batchelor which\npassed by a 5-0 vote.\n5-B. Approval of Request for Lateral Transfer to New Classification\n-\nSenior Management Analyst to Senior Human Resources Analyst\nG:\\Personnel\\CSBVAl Minutes\\2014-01-15 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2014-01-15.pdf"}
{"body": "CivilServiceBoard", "date": "2014-01-15", "page": 5, "text": "City of Alameda\nPage 5\nCivil Service Board Minutes\nRegular Meeting January 15, 2014\nActing Human Resources Director Kovacs stated that this notice is to advise the Board that she has\napproved this lateral transfer. This is in keeping with moving people into function specific\nclassifications rather than the general classifications. This is a slow process because priorities keep\nshifting and Human Resources is working with limited resources.\nIn this particular case, Senior Human Resources Analyst Low was moved laterally from the Senior\nManagement Analyst classification to the Senior Human Resources Analyst classification.\nVice President Batchelor asked if the plan was that everyone would be in this type of classification.\nActing Human Resources Director Kovacs explained that the City is moving from general\nclassifications into more specific classifications. For instance, Tiffany llacqua and Monica Selles, who\nboth recently joined Human Resources, were hired into Human Resources specific analyst\nclassifications instead of general management analyst classifications which were used before. She\nfurther explained that as the City brings in new employees we try to hire people into the more function\nspecific classifications in those situations where the associated classification work can keep up with\nstaffing needs.\n5-C. Ordinance Review/Update\nStephanie Sierra, Administrative Services Director, stated that it was brought to staff's attention by\nMember Santos that one of the Civil Service Rules was not compliant with current Disability Law.\nThe Civil Service Rules, Article VI. Examinations, Section 1. (b) and (c), need to be modified to reflect\ncurrent law. Possible suggested language change was provided as a draft working document to the\nBoard. The change needs to be made to the Civil Service Rules, not the Civil Service Ordinance as\noriginally thought. The Board is solely in charge of the Civil Service Rules and this is/ something the\nBoard can do without Council approval.\nMembers Malloy and Santos were pleased with the suggested language change to the Rules to\nArticle VI. Examinations, Section 1. (b). Director Sierra stated that staff will bring this item back to the\nBoard for further review.\n5-D. Activity Report - Period of September 1, 2013 through November 30, 2013.\nFULL-TIME HIRES\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/23/13\nFire\nFirefighter\n09/23/13\nLibrary\nLibrary Technician\n09/30/13\nPolice\nPolice Officer\n10/07/13\nAlameda Municipal Power\nJourney Line Worker\n10/14/13\nAlameda Municipal Power\nJourney Line Worker\n10/21/13\nAlameda Municipal Power\nDistribution Engineer\n10/28/13\nPublic Works\nMaintenance Worker I\n11/04/13\nCity Manager\nOffice Assistant\n11/12/13\nPublic Works\nMaintenance Worker I\n11/12/13\nPublic Works\nMaintenance Worker II\n11/12/13\nPublic Works\nIntermediate Clerk\n11/25/13\nHuman Resources\nHuman Resources Analyst II\nG:\\Personnel\\CSB\\A Minutes)2014-01-15 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2014-01-15.pdf"}
{"body": "CivilServiceBoard", "date": "2014-01-15", "page": 6, "text": "City of Alameda\nPage 6\nCivil Service Board Minutes\nRegular Meeting January 15, 2014\nPROMOTIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/08/13\nPublic Works\nPublic Works Supervisor\n09/08/13\nPolice\nPolice Sergeant\n10/06/13\nFinance\nFinance Director\n11/17/13\nHuman Resources\nAdministrative Services Director\n11/17/13\nPolice\nChief of Police\n11/17/13\nCommunity Development\nCommunity Development Director\nJOB TITLE CHANGED\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n11/17/13\nCommunity Development\nChief Operating Officer-Alameda Point\nFrom\nAlameda Point Project Manager\nRETIREMENTS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n11/01/13\nAlameda Municipal Power\nElectrical Mtce Working Supervisor\n11/30/13\nPolice\nIntermediate Clerk\nSEPARATIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/05/13\nCommunity Development\nPlanner I\n09/06/13\nAlameda Municipal Power\nElectrical Maintenance Tech\n10/28/13\nPublic Works\nCity Engineer\n11/19/13\nAlameda Municipal Power\nSr Energy Resources Analyst\n11/29/13\nAlameda Municipal Power\nAssistant General Manager-Customer Resources\nPresident Horikoshi brought to staff's attention that the Activity Report should be labeled item\n5-D., not Item 5-B.\nActing Human Resources Director Kovacs stated that under Job Title Changed, Community\nDevelopment Chief Operating Officer-Alameda Point should be corrected to Alameda Point Project\nManager, not Deputy City Manager.\nActing Human Resources Director Kovacs stated that reasons for separation were:\nPlanner I - Resigned (went to work for San Francisco)\nElectrical Maintenance Tech - Resigned (returned to former employer)\nCity Engineer - Termination\nSr Energy Resources Analyst - Resigned (returned to former employer-Modesto Irrigation)\nAssistant General Manager-Customer Resources - Resigned (went to work for EBMUD)\nMember McHugh asked if staff was seeing a little poaching going on and is it going to be a problem.\nActing Human Resources Director Kovacs stated it probably will be, particularly in areas such as\nAMP where specialized skills are needs. Member Santos asked how big the compensation difference\nG:\\Personnel\\CSB\\Al Minutes/2014-01-15 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2014-01-15.pdf"}
{"body": "CivilServiceBoard", "date": "2014-01-15", "page": 7, "text": "City of Alameda\nPage 7\nCivil Service Board Minutes\nRegular Meeting January 15, 2014\nwas. Senior Human Resources Analyst Low stated that based on exit interviews, two of the positions\nwere in excess of 30 percent. Ms. Kovacs stated some of the people went to special districts which\nare better funded and can offer better packages and compensation.\nPresident Horikoshi asked if it will be difficult to recruit replacements for those people. Senior Human\nResources Analyst Low stated that they are currently recruiting for the Electrical Maintenance\nTechnician and have received a decent number of applicants which they will be assessing in the next\ncouple of weeks. With regard to the Senior Energy Resource Analyst, staff took the opportunity to fill\nthe position with a lower level Energy Resources Analyst. The hope is to train people in-house and\nretain them. AMP has a work force training initiative and will be talking to the Public Utility Board\nabout a compensation policy for AMP.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\n(Any person may address the Civil Service Board in regard to any matter over which the Civil\nService Board has jurisdiction or of which it may take cognizance that is not on the agenda)\nNone.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nNone\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nNone.\n9.\nCONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING\nWednesday, April 2, 2014 (Member Santos will be absent on April 2)\n10.\nADJOURNMENT\nMeeting was adjourned at 5:30 p.m.\nRespectfully submitted,\nHills Jill Kevacs\nAeting Human Resources Director and\nExecutive Secretary to the Civil Service Board\nG:\\Personnel\\CSB\\All Minutes/2014-01-15 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2014-01-15.pdf"}