{"body": "CivilServiceBoard", "date": "2013-10-02", "page": 1, "text": "OF\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, OCTOBER 2, 2013\n1.\nCALL TO ORDER\nThe meeting was called to order at 5:02 p.m. by Board President Peter Horikoshi.\n2.\nROLL CALL:\nPRESENT: President Peter Horikoshi, Members Linda McHugh, Marguerite Malloy and\nZara Santos\nABSENT: Vice President Dean Batchelor\nStephanie Sierra, Assistant City Attorney II\nBeth Fritz, Administrative Assistant Il\nSTAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to\nthe Board\nLiz Warmerdam, Assistant City Manager (late)\nRachel LaRoux, Attorney\nChris Low, Senior Management Analyst\nTiffany llacqua, Human Resources Analyst I\nSharlene Shikhmuradova, Administrative Tech Il\nTerry Flippo, ACEA Representative\n3.\nMINUTES:\nA.\nApproval of Minutes of the Regular meeting of July 24, 2013.\nMember Santos moved that the July 24, 2013 Minutes be approved as written. Motion was\nseconded by Member McHugh which was passed by a 4-0-1 vote (Vice President Batchelor\nabsent).\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR\nOCTOBER 2, 2013\n4-A.i. ELIGIBLE LISTS ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nDistribution Engineer\n09/09/2013\n2013-22\nFire/Building Code Compliance Officer\n08/14/2013\n2013-23", "path": "CivilServiceBoard/2013-10-02.pdf"}
{"body": "CivilServiceBoard", "date": "2013-10-02", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting October 2, 2013\nLibrary Technician\n08/01/2013\n2013-16\nMaintenance Worker I\n09/19/2013\n2013-26\n4-A.ii. ELIGIBLE LISTS EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nPolice Sergeant\n03/05/2013\n2013-03PR\nSupervising Planner\n03/14/2013\n2012-47\nPolice Officer\n02/19/2013\n2013-05\nBal, Cameron\nHorvath, Jason\nRenfield, Levin\nBurnaugh, Michael\nMcCarthy, Nicholas\nSchlitt, Alyssa\nCruz, Randy\nMitchell, Stephen\nSchock, Lindsey\nGarcia, Marshall\nParupia, Daniel\nSipes, Carson\nGrubb, Joel\nPola, Danelle\nMember McHugh moved that Consent Calendar items 4-A.i and 4-A.ii be approved. Motion\nwas seconded by Member Santos which was passed by a 4-0-1 vote (Vice President Batchelor\nabsent).\n4-A.iii. ELIGIBLE LISTS EXPIREDICANCELLED/EXHAUSTED\nDATE ESTABLISHED\nEXAM NO.\nAssociate Engineer\n08/30/2011\n2011-21\nEarly Morning Street Sweeper Operator\n04/30/2013\n2013-18PR\nIntermediate Clerk\n02/11/2013\n2012-40\nMaintenance Worker Il\n05/06/2013\n2013-17PR\nPolice Lieutenant\n02/13/2013\n2012-02PR\nPublic Works Coordinator\n07/16/2012\n2012-24\n(Public Works Administrative Services Manager)\nPublic Works Supervisor\n08/14/2013\n2013-24PR\nSenior Engineer\n07/24/2012\n2012-22\nMember McHugh asked for clarification on what the Public Works Administrative Services Manager\nreference in parenthesis means. Acting Human Resources Director Kovacs stated that the Public\nWorks Coordinator is the actual title, but sometimes a working title is used that is more industry\naccepted. For instance, Human Resources uses the title Senior Management Analyst, but might also\nsay Senior Human Resources Analyst. Member McHugh asked if this was just an alias. Acting\nHuman Resources Director Kovacs stated yes.\nMember Malloy asked for clarification that the Maintenance Worker Il list is being cancelled. Acting\nHuman Resources Director Kovacs stated yes, that is correct. Member Malloy stated that the list was\nestablished in May and would have expired in November and asked if the intent was to open a new\nexam for that position now. Acting Human Resources Director Kovacs stated yes, that the current list\nhad one remaining name on it which was an insufficient pool from which to draw and it was\ndetermined that the individual on the list was not strong in the knowledge and skills needed for the\nparticular current opening.\nMember Malloy asked that to get on the list, the individuals would have to be qualified? Acting\nHuman Resources Director Kovacs stated yes, on a general basis. For instance, in the Public Works\nG:\\Personnel\\CSB\\Al Minutes/2013 Minutes)2013-10 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2013-10-02.pdf"}
{"body": "CivilServiceBoard", "date": "2013-10-02", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting October 2, 2013\nMaintenance Department an opening might be on the concrete crew, plumbing crew, traffic signal\ncrew, etc. The particular opening that was left in this situation was in the concrete crew and the\nperson would have to be particularly versed in reading blue prints and designs. An Eligible List might\ninclude individuals who have passed the general qualifications for a classification but did not excel in\na particular area of a given position vacancy. In such cases, departments may need a larger list to\nselect from.\nMember Malloy asked if there were selections made from the list prior to it only having one person on\nit. Acting Human Resources Director Kovacs stated yes, the list was a promotional list. Originally\nthere were three names on it and two people were selected for other positions. There is one\nremaining vacant position and the one candidate left on the list was not strong in the particular skill\narea of the current position vacancy.\nMember Malloy asked if the new list will be promotional only or open. Acting Human Resources\nDirector Kovacs stated it will be open.\nMember Malloy stated that many times departments just do not want the third or fourth person on a\nlist. So the list is closed early to exclude the person, as opposed to them not having the skill set.\nActing Human Resources Director Kovacs stated we want our employees to have promotional\nopportunities so when appropriate, a promotional exam is done first. That way, the department has\nthe chance to interview all candidates that meet the minimum qualifications, looking at the particular\nopening, which shop they are trying to staff, and what the skill expertise is for that particular\nassignment.\nMember McHugh stated that this is similar to the situation that went on with the City Attorney's Office.\nActing Human Resources Director Kovacs stated yes.\nMember Malloy moved that Consent Calendar items 4-A.iii be approved. Motion was\nseconded by Member Santos which was passed by a 4-0-1 vote (Vice President Batchelor\nabsent).\n4-A.iv. LIST OF SPECIFICATIONS\nExisting Classification Specification Revisions:\nDistribution Engineer\nMeter Service Technician\nSupport Services Supervisor\nNew Class Specifications:\nHuman Resources Analyst Il\nSenior Building Code Compliance Officer\nActing Human Resources Director Kovacs stated that Chris Low, Senior Management Analyst, had\nadditional information for the Board regarding the Meter Service Technician job specification.\nSenior Management Analyst Low stated that before classification specifications, new or revised,\ncome to the Board, the draft specification is sent to the appropriate bargaining unit for comment. The\nInternational Brotherhood of Electrical Workers (IBEW) had a minor concern regarding the Meter\nG:\\Personnel\\CSB\\All Minutes/2013 Minutes/2013-10-02 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2013-10-02.pdf"}
{"body": "CivilServiceBoard", "date": "2013-10-02", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting October 2, 2013\nService Technician specification, #10 on the list of duties. After consideration, IBEW and Alameda\nMunicipal Power (AMP) jointly recommend that #10 which currently reads:\n\"May perform ground work for line crews or service lineworker when required.\"\nBe replaced with:\n\"May occasionally perform work with service lineworker or electrical crews under limited\ncircumstances.\"\nIBEW wanted language to ensure that AMP would not assign this type of work to this position on a\nregular basis. IBEW's interest is in line with AMP's original intent and AMP is supportive of this\nrevision.\nMembers McHugh and Santos stated that they think the rewording is an improvement.\nPresident Horikoshi stated that on the Distribution Engineer specification under Ability to: \"performing\nengineering computations\"; should be Ability to: \"perform... \" Senior Management Analyst Low\nstated that he would make the correction.\nMember Malloy asked why there is no requirement that they possess an Electrical Engineer\nRegistration from the State of California. Senior Management Analyst Low stated that this is a sub-\nprofessional engineer classification. The City does have an Electrical Engineer classification which\nrequires the certification.\nMember Malloy asked if there are people currently holding this position who do have the certification.\nSenior Management Analyst Low stated no.\nMember McHugh stated that it seems that Human Resources is trying to make it very clear that this is\nan entry level position. Is the difference between the Distribution Engineer and the Electrical\nEngineer that one may be doing some construction engineering and the other may be doing both\nsome design and construction engineering? Senior Management Analyst Low stated that both will be\ndoing some design work, but the work is distinguished by the complexity of the design work and the\nactual signing-off on plans attesting that they meet all the requirements of the electrical code of\nindustry design. Only those individuals that have Professional Engineer Registration can sign-off on\nplans. The Distribution Engineer classification has been the City's way of growing electric power\nengineers in-house. Currently in the electrical industry, there are not a lot of college programs that\nspecialize in power systems. AMP has had to bring in people who have electrical engineering\ndegrees, maybe in a different specialty, then train them in the way of power systems and allow them\nto take the test for Professional Engineer Registration and then move qualified individuals into the\nprofessional engineer series by examination.\nMember Santos asked if this position was eligible for overtime. Senior Management Analyst Low\nstated yes. Member Santos asked if the next level is exempt from overtime. Senior Management\nAnalyst Low stated yes.\nPresident Horikoshi stated that he had a minor correction for the Support Services Supervisor\nspecification. In the Approved by CSB section at the top, the date is missing. Member Malloy asked\nG:\\Personnel\\CSB\\All Minutes/2013 Minutes/2013-10-02 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2013-10-02.pdf"}
{"body": "CivilServiceBoard", "date": "2013-10-02", "page": 5, "text": "City of Alameda\nPage 5\nCivil Service Board Minutes\nRegular Meeting October 2, 2013\nwhich version was the new one. Acting Human Resources Director Kovacs stated that the\nspecification that says \"DRAFT\" is the proposed new specification and that the date the Board\napproves the specification, today's date in this case, will be inserted in the final specification.\nMember McHugh stated that it appears some telecom related responsibilities have been removed.\nSenior Management Analyst Low stated yes. As positions are becoming vacant and\nclassification/compensation reviews are being done, the specifications are being revised. Acting\nHuman Resources Director Kovacs stated that redlined specifications are provided to the Board when\npossible.\nMember McHugh stated that in the Human Resources Analyst Il specification it looks like Human\nResources is trying to build a generalist capability to have more flexibility with resources. Acting\nHuman Resources Director Kovacs stated that in Human Resources there was not a Human\nResources Analyst Il before; incumbents were assigned to the generic general management series.\nSomeone at the Human Resources Analyst Il level would have been in the Administrative\nManagement Analyst classification. This is part of the effort of moving away from the generalist\nclasses in some areas. Currently, Human Resources is looking for a Human Resources Analyst Il\nwhose focus and concentration will be benefits.\nMember McHugh stated that the City will then have people that have special expertise but will still be\nable to perform in the general areas as needed. Acting Human Resources Director Kovacs stated\nyes, in Human Resources, staff has to wear a lot of hats.\nMember McHugh asked, referencing Duties #4 in the specification which states, \"collects and\nanalyzes survey data\"; where is the survey coming from and who creates the survey itself? Senior\nManagement Analyst Low stated that this refers to compensation surveys. With regard to test items,\nHuman Resources does not write their own test items. There are not a lot of written exams given and\nthose that are given are generally standardized. Typically, written exams are obtained\nfrom\nCooperative Personnel Services in Sacramento or Peace Officers Standards and Training.\nSenior Management Analyst Low stated that surveys which have to do with compensation typically\nlook at the labor market, matching classifications, comparing base salaries, benefits provided, etc.\nMember McHugh stated these types of surveys can be very tricky. Acting Human Resources Director\nKovacs agreed and stated that they have become very complicated. For example, do employees get\neducation incentives, longevity pay, administrative leave pay, etc? These are all forms of\ncompensation that can go into the employees pocket and increase their net income. Pension reform\napproved by the California Legislature has created another survey tier by distinguishing between\n\"classic\" and \"new\" employees. The Analyst will figure out the survey criteria and the data that is to\nbe collected.\nMember McHugh moved that Consent Calendar items 4-A.iv be approved. Motion was\nseconded by Member Santos which was passed by a 4-0-1 vote (Vice President Batchelor\nabsent).\n5.\nREGULAR AGENDA ITEMS\n5-A.\nInformational Report on Cancellation of Eligible List\n-\nMaintenance Worker II, 2013-17PR\nG:\\Personnel\\CSB\\All Minutes/2013 Minutes\\2013-10 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2013-10-02.pdf"}
{"body": "CivilServiceBoard", "date": "2013-10-02", "page": 6, "text": "City of Alameda\nPage 6\nCivil Service Board Minutes\nRegular Meeting October 2, 2013\nItem discussed under item 4-A.iii, Eligible Lists Expired/Cancelled/Exhausted\n5-B. Activity Report - Period of June 1, 2013 through August 31, 2013.\nFULL-TIME HIRES\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n06/24/13\nPublic Works\nSupervising Civil Engineer\n07/29/13\nPublic Works\nIntermediate Clerk\nPROMOTIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n06/30/13\nPublic Works\nMaintenance Worker Il\n07/08/13\nHuman Resources\nHuman Resources Analyst I\n07/21/13\nPublic Works\nMaintenance Worker II\n08/11/13\nPublic Works\nAssociate Civil Engineer\n08/11/13\nPolice\nPolice Lieutenant\nDEMOTION (RETURNED TO FORMER POSITION IN LIEU OF LAY OFF)\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n07/01/13\nAlameda Municipal Power\nAdministrative Services Coordinator\nFrom Finance\nPurchasing and Payables Coordinator\nRETIREMENTS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n07/03/13\nFire\nFirefighter\n08/29/13\nPolice\nPolice Lieutenant\nVOLUNTARY LAY OFFS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n06/13/13\nFinance\nSenior Account Clerk\n06/13/13\nInfo Technology\nAdmin Management Analyst\n06/13/13\nCommunity Development\nSupervising Building Inspector\n06/13/13\nCommunity Development\nCombination Building Inspector\n06/13/13\nHuman Resources\nSenior Management Analyst\n06/13/13\nCity Manager's Office\nSenior Management Analyst\n06/21/13\nAlameda Municipal Power\nSupport Services Supervisor\n06/21/13\nAlameda Municipal Power\nSenior Account Clerk\n06/21/13\nAlameda Municipal Power\nElectrical Maintenance Technician\nLAY OFFS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n06/27/13\nCommunity Development\nAdministrative Services Coordinator\n06/27/13\nFinance\nAccountant II\nSEPARATIONS\nG:\\Personnel\\CSB\\AI Minutes/2013 Minutes/2013-10-02 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2013-10-02.pdf"}
{"body": "CivilServiceBoard", "date": "2013-10-02", "page": 7, "text": "City of Alameda\nPage 7\nCivil Service Board Minutes\nRegular Meeting October 2, 2013\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n06/17/13\nPublic Works\nSenior Engineer\n06/20/13\nPublic Works\nAssociate Civil Engineer\n07/30/13\nPublic Works\nIntermediate Clerk\n07/31/13\nPublic Works\nMaintenance Worker Il\n08/15/13\nPublic Works\nSupervising Civil Engineer\nMember McHugh asked if the voluntary Lay Offs included some sort of package. Acting Human\nResources Director Kovacs stated yes, employees were invited to accept a voluntary package. As\nincentive, they were offered the cash equivalent of 12 weeks salary to a maximum of $25,000. One\nHuman Resources employee took advantage of the incentive and is now with the City of San\nLeandro. Human Resources had to absorb the cost which means the position could not be filled until\nmid-September.\nMember McHugh asked if the City had received the response they expected. Acting Human\nResources Director Kovacs stated that yes, the City had hoped that approximately ten employees\nwould accept the package.\nMember Malloy asked how much time the employees have to request a hearing on a non-voluntary\nseparation. Acting Human Resources Director Kovacs stated that if it is a layoff they do not get a\nhearing. She believes that on a non-voluntary separation it would be 90 days, but will need to clarify.\nMember McHugh asked if the separations were for cause or if employees quit. Acting Human\nResources Director Kovacs stated that the Senior Engineer moved to Wisconsin, the Associate Civil\nEngineer found other employment, the Intermediate Clerk only worked two days and determined that\nthe commute was too much, the Maintenance Worker Il was a non-work related death, and the\nSupervising Civil Engineer resigned.\nActing Human Resources Director Kovacs stated that there have been staffing changes in the Public\nWorks Department. There have been some separations from the Public Works Department and it is\nhoped that some of the changes in the department are addressing problems that there may be.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nMember Malloy asked if the Sunshine Ordinance Training is on an annual basis. President Horikoshi\nstated that the training is annual. Member Malloy asked if the training is at the end of 2013 or in\n2014. Staff will find out the information and pass it on to the Board.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nActing Human Resources Director Kovacs stated that at the last meeting, Member Santos was\nspeaking with Assistant City Attorney Garrabrant-Sierra regarding the Civil Service Ordinance/Rules.\nMember Santos had concerns that the ordinance was ADA compliant.\nG:\\Personnel\\CSB\\All Minutes/2013 Minutes/2013-1 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2013-10-02.pdf"}
{"body": "CivilServiceBoard", "date": "2013-10-02", "page": 8, "text": "City of Alameda\nPage 8\nCivil Service Board Minutes\nRegular Meeting October 2, 2013\nMember McHugh asked staff to review the Civil Service Ordinance/Rules and bring the findings back\nto the Board.\n9.\nCONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING\nDiscussion was held regarding the 2014 Civil Service Board Meeting dates.\nNext Civil Service Board Meeting will be held on Wednesday, January 15, 2014. A list of the 2014\nCivil Service Board Meeting dates were distributed to the Board.\n10.\nADJOURNMENT\nMeeting was adjourned at 5:38 p.m.\nRespectfully submitted,\nJill Kovacs\nbifts\nActing Human Resources Director and\nExecutive Secretary to the Civil Service Board\nG:\\Personnel\\CSB\\Al Minutes/2013 Minutes/2013-10-02 CSB Minutes-Final.doc", "path": "CivilServiceBoard/2013-10-02.pdf"}